How to write a two weeks’ notice letter of resignation

Leaving a job can be an easy or difficult thing to do, depending on the reason for leaving. Generally though, it is good to leave your present place of employment on a good note. Here, we will talk about how to write a two weeks’ letter of resignation, and why you should write it in the first place.

You should strive to leave your job as cordially as possible, even if your employment period was not particularly comfortable. It is good to note the necessary rules for disengaging from your place of employment and ensure to follow them as much as possible, unless the employer-employee relationship had deteriorated so badly. This is so you can avoid unnecessary issues that may come up later because of your lack of following proper procedure.

One major requirement nearly all jobs, particularly corporate ones will ask for before you leave them is a letter of resignation.

What is a letter of resignation?

A resignation letter is a formal written communication to your employer informing him of your decision to leave his employment, along with any other details necessary to include in relation to your leaving.

Why give two weeks’ notice of resignation?

Generally, there is no law mandating you to give notice before you quit your job but common workplace ethics entail you should give some kind of notice before leaving your employment. Two weeks’ notice is standard notice for most workplaces. It is good to give a two weeks’ notice letter of resignation for the following reasons-

  • It gives the employer a chance to digest the news and start making the necessary arrangements for your replacement.
  • An employer specifically requires it in your employment contract. That is to say that in your letter of employment, it was stated clearly that at least two (2) weeks’ notice should be given in the event of your leaving the organization. Also, your employment contract may require you to forfeit certain benefits like unused vacation leave or pay if you do not provide sufficient notice.
  • If there are any legal issues surrounding your departure that could affect you negatively, it is best to avoid them by simply giving the required notice.
  • Where your prospective employers decide to contact your former employers, it will do well to know that you left the organization on amicable terms. Unless of course that was not possible, with good reason.

Most states in the U.S have at-will employment, which means that either the employer or the employee can sever the relationship with no notice and for no stated cause. However, in cases where your employment contract stipulates that a notice should be given, you are obliged to give notice.

How to write a two weeks’ notice letter of resignation

  • Like all letters, your letter should be addressed properly, include your address and that of your employer’s.
  • The letter should also be dated appropriately.
  • Ensure you state a specific date for your departure in your letter, to avoid any confusion. If the date is not different, simply state that you are leaving two weeks from the date of the letter.
  • The heading of your letter should be exactly what it’s for: “Two Weeks’ Notice Letter of Resignation” or simply “Letter of Resignation”.
  • You may choose to include your reason for leaving. That is up to you.
  • If there were problems with your employment, which is the reason or part of the reasons why you are leaving the organization, it is best to let it be water under the bridge. Try not to bring up negative things in your resignation letter. However, if you feel it is particularly important to address a grievance, remove heated emotion from your expression. State the problem as objectively as possible and be careful not to drag on. Be direct.
  • Alternatively, if there are things or people you would like to appreciate, you may include it in the letter. Keep in mind, the organization may be contacted further down the line when you are seeking other jobs or opportunities. They will be more inclined to speak positively about you if you left with a good impression.
  • Be cordial in tone. Sign off with your name typed at the end of the letter. Append your handwritten signature if necessary.
  • Keep it brief.
  • Be sure to proofread your letter before handing it in. Just as it is good to make a good first impression, it is also good to make a good last impression.

What does one look like?

Here is a sample of a two weeks’ notice letter of resignation.

Sample Letter

Edith James
445 Nile Street,
Newark, New Jersey, 235431
(555) 781 264

July 6, 2018.

Jennifer Lee,

Human Resources Manager,
ACD Network
4181 Princeton Drive,
Princeton, New Jersey, 31100

LETTER OF RESIGNATION

Dear Ms. Lee,

I would like to tender my resignation from ACD Network, effective two weeks from the date of this letter.

I have enjoyed working here for the past five years, and have seen how the efforts of all the teams have contributed to the growth of the company.

Thank you for the opportunities for growth that you have provided me. I wish you and the company all the best. I will arrange my files and prepare a handover memo for my successor. If there is anything else I can do to make the transition smoother, please let me know.

Sincerely,

Edith James.

Sample letter to your senator (USA)

Writing letters to your elected representatives are an integral part of the political process. Every day, different issues of interest come up for consideration on Capitol Hill and in daily life; some controversial, some mundane. As a concerned citizen, it is your prerogative to reach out to your elected representatives regarding the issues that affect you. Writing letters to legislators can be an effective way to voice your concerns, demand action, propose ideas, submit petitions, or even simply express gratitude on a relevant topic.

What you need to know about writing a letter to your Senator

The United States operates a bicameral parliamentary system, meaning they have two kinds of legislators. A Senator is a member of the Senate. There are two Senators for each state, elected for six years at a time. A Representative is a member of the House of Representatives. Representatives are informally called congressmen. Together, the senators and congressmen constitute Congress.

The average Member of Congress (representative) represents about 700,000 people and Senators represent several million.

You must understand though that a Member of Congress will receive several hundred pieces of correspondence (letters, e-mails, phone calls, faxes, and personal visits) in a week from constituents, lobbyists, the government, other legislators, etc. where there’s a particularly controversial issue under consideration, that number can easily rise to thousands. One cannot expect a Congressman to respond personally to all that correspondence. Every Member of Congress hires a staffer, known as a Legislative Correspondent. It is their job to receive, sort, and respond to every communication. Their goal is to respond to every constituent who contacts the office, unless of course the contents of the letter are irrelevant.

Most correspondents will usually aim for a communication to be received, filed, and responded to no more than two weeks from the date of receipt – less than one week if they had a form response ready for a major topic for example, immigration reform, budget, health care, education, etc).

Here, we will talk about writing letters to our elected Senators.

Because legislators receive so much mail on a weekly basis, it is important that you ensure your letter is well composed and clearly written in order to gain the kind of response you would like.

Some general tips to follow when writing a letter to your Senator.

  • Ensure your letter is properly addressed. Be sure to include your full return address on the main letter as well as on the envelope. In the process of delivery and sorting, correspondence can easily get mixed up. If you want to be responded to, you must make sure that your letter is fully and properly addressed.
  • Be sure to date your letter.
  • In addition to the return address, use appropriate terminology to address you Senator. Use his title and his last name- ‘Dear Senator Johnson’ will suffice. Use the honorific ‘The Honorable’ when addressing an envelope to a state senator, followed by his full name. For example “The Honorable Joe Smith”.
  • Introduce yourself and go directly to the topic you would like to address. Make sure you clearly state your issue and include all relevant details necessary to easily understand your point(s). For instance, if you are addressing a Bill on which you would like the Senator to take action, be sure to state the Bill’s full name and number.
  • If your letter is a call to action, be sure to state clearly exactly what you would like the Senator to do.
  • Don’t jumble issues. Your letter should address a singular issue. Also, keep things brief. Preferably, your letter should be no longer than a page.
  • Request for a response in your letter.
  • Thank the Senator for his time at the conclusion of the letter.

Below are samples of letters. The first is a constituent’s appeal to their Senator to vote a certain way on a Bill. The second is another constituent’s appeal concerning an education issue affecting their community.

Sample Letter

Sample Letter to your Senator – version 1

Marilyn Marlowe
Post Office Box 142
Columbia, S.C. 29202-0142

Senator Joe Johnson,
131 Russell Senate Office Building,
Washington, D.C 20004-0001

 

June 4, 2018.

Dear Senator Johnson,

I am Marilyn Marlowe, an elementary teacher from Columbia, South Carolina. I am writing to request that you vote a solid YES to Bill S. 2009: Background Check Expansion Act that is currently before the Senate. It is imperative that we in South Carolina ensure this Bill is passed in light of all the school shootings that have happened over the past few years, particularly the most recent one over two weeks ago in Orlando, Florida. This pandemic must stop.

I am sure you will do the right thing come voting day. As you do, be sure you have my full and unwavering support.

Thank you for your attention. I look forward to hearing from you.

Sincerely,

M. Marlowe.

Sample Letter

Sample Letter to your Senator – version 2

Splendid Falls Development Association,
711-2880 Nulla St.
Savannah, G.A, 47096.

Senator Howard Stern,

131 Russell Senate Office Building,
Washington, D.C. 20004-0001
June 4, 2018.

Dear Senator Stern,

We the citizens of Splendid Falls, under the umbrella of the Splendid Falls Development Association, write to you concerning an increasingly deplorable problem currently ongoing in Savannah, Georgia. It is concerning the school closures that have been ongoing for over a year now, that has seen seventeen (17) schools closed down since January 4, 2017 until this current time. This situation is totally unacceptable and has left our children vulnerable and shaken. Relatedly, it has led to overcrowding in neighboring schools as students have had to be absorbed due to the shutdowns. This has further put a strain on teachers, parents, and students alike as already scarce educational resources have had to be further stretched to accommodate the current situation.

We have petitioned the Local Education Board to no avail. We request that you mount more political pressure on the Board through your office to put an end to the closures, and facilitate the re-opening of the closed-down schools. This is the second letter we would be writing your office on the matter. We have not taken lightly your silence on this grave issue. We will be forced to take more serious action, legal and otherwise, if nothing is done within the next 30 days. Our children and communities have suffered enough.

Cordially,

Francine Right,

(Secretary), for

Splendid Falls Development Association.

There is no rule mandating representatives to respond to mails but conscientious legislators will do their best to ensure that the mail gets an appropriate response within good time.

Remember that the average Member of Congress represents about 700,000 people and Senators represent several million. Every letter received represents about 50 people who aren’t voicing their opinion for whatever reason. So if only a handful of constituents write in to express an opinion or advocate for an issue, that might only represent a few hundred people – barely a fraction of the constituency. It is important that you write and encourage others to write in to Congress, as that will increase your chances of being noted.

How to Write an Acceptance to a Formal Invitation

While the concept of the RSVP seems to be often interpreted as a means of testing the social etiquette, anybody who has ever planned a social gathering understands how unnerving it is to be unsure of how many people will actually show up for the event.

Truth be told, not all formal invitations indicate the need for an ‘acceptance’ (or even ‘rejection’). But, in the interest of social order, let us discuss the meaning, importance and best methods to go about writing an acceptance to a formal invitation; after all, nobody wants to become an outcast on account of their lack of social decorum.

Why Write an Acceptance to a Formal Invitation

Apart from depicting you in a good light, an acceptance helps the host keep track of the number of guests they should expect for an event. It also helps for menu planning and space booking – not to mention, special menu requests and arrangements that may normally be overlooked, such as a vegetarian meal option or a seating arrangement for special-needs guests. Ultimately, it may be the difference between whether you are comfortable at the event or you are an inconvenience to the hosts.

How to Write an Acceptance to a Formal Invitation

There are various types of invitation, each of which has an ideal means of response.

  • Email Invite or E-vite:

Email or electronic invitations are often sent during intimate gatherings such as baby showers, birthday parties or simple post-work functions. Despite the seemingly casual invite, you’ll want make your acceptance more thought out than a simple ‘yes’ – here’s how to get it done

  • Sample Acceptance to an Email Invite or E-vite

Chances are, you might receive an E-RSVP card along with your invitation which might only require you to tick ‘yes’ or ‘no’ and indicate your dietary preferences or restrictions – if this isn’t the case however, here is a template you can use.

Subject Line: Accepting Your Invitation to Your Baby Shower

Dear Martha & James,

Thank you for your kind invitation to your Baby Shower. I am thrilled to celebrate such a momentous event with your family – and I’m certainly looking forward to rejoicing with you two on Saturday, the 2nd of May.

I would be pleased to help with the preparations in any way possible. Kindly let me know how I can help to make you day extra special.

Warm regards,

Juanita Michael.

  • Mailed/ Hand-delivered Invitation with no RSVP card

A physical invitation card is considered the Cadillac of invites – it often connotes that a deliberate (and sometimes expensive) effort, has been put towards informing you of an event. If the invite comes with no response card, you certainly don’t want to seem to unenthused with a casual response.

  • Sample Acceptance to a formal Invitation on Paper

While not all invites come with a response card, some of them come with a preferred means of RSVP. However, where a telephone number or email address is not provided, you may have to write one using your own stationery.  In that case, here is a template you can follow.

144, Palm Groove Drive,

St. Petersburg, Florida

2nd May 2021

 

Dear Juanita & Philip,

We were ecstatic to receive the invitation to your wedding on Sunday, June 5th.  James, baby Sue and I will be looking forward to celebrating the nuptials and reception.

Both James and Baby Sue are cinnamon intolerant. Kindly let us know if you would prefer us to advice the venue directly about their dietary restriction.

We look forward to sharing your special day with you

Regards,

Martha and James McMahon

 

  • Telephone Invitation

A telephone invite is the most formal of all invitations. In this case, it is best to simply let the host know if you can attend right away; Otherwise, simply check your schedule and inform them as soon as possible – usually via the same means.

FAQ About Writing an Acceptance to a Formal Invitation

Recognize any of these questions? They might come in handy if you find yourself in a bit of a pickle concerning your acceptance.

What if I’m not sure About Attending the Event?

As a rule, if you aren’t sure of your availability, it is best to decline rather than send an acceptance to the formal invitation.  Alternatively, you may inform the host that you will send them a response at a given date when you have confirmed your attendance. By social standards, the acceptance must be sent on or before the host’s ‘RSVP by’ date. Otherwise, you might as well offer your apologies and decline.

How About Bringing a Guest?

This is not a question that can be answered without the consent of the host. If you are sent a plus one invite, it is best to indicate in the acceptance whether you will be indeed coming with a guest or not; if no provision is made for an additional guest, it might be impolite to show up with someone who the host is not prepared for. And no, more isn’t always ‘merrier’.

How Can I Change A Decline to Acceptance or Vise-Versa?

While this is impolite, certain situations may be completely and understandably beyond your control. Your best bet would be to inform the hosts in time to either make arrangements for you or cross you off the list – nobody likes an empty place setting at their event.

Make no mistake; a response card is merely a contemporary version of a reply steeped in customs and propriety. They must be regarded with as much attention as the rest of the invite; even more, a gesture as detailed as a handwritten note will serve as a thoughtful reminder that your hosts are important to you.

How to Write an Invitation for Co-worker to Attend a Burial Ceremony

Despite being one of life’s most common and inevitable phenomena, dealing with death is hard. There are no rules of engagement when it comes to grief, nor is there any ‘proper’ way to deal with loss. Ultimately, the mourning process should console you and leave you with sufficient strength to pick right up where you left off; and that is why funerals are important.

A burial ceremony is important for the same reason that it is agonizing. It helps to emphasize the reality of the loss which is often what a deceased loved-one’s need to propel them to returning back to their normal affairs. Naturally, the presence of loved ones at a funeral cannot be overemphasized.

Unwritten Rules of Funeral Invitations

Funerals are sufficiently hard, but it is still quite possible to make it even harder inadvertently. Here are a few notes to consider when making out funeral invites – they may very well be the difference between having smooth sailing funeral preparations or a chaotic mess;

  • The Rules Of Formal Invitations Do Not Apply

From personalized invites to RSVP’s, a lot of formal invitation features are eliminated while sending out an invitation for a burial ceremony. The basic purpose of a burial ceremony invitation is to inform people of the funeral and/or post-funeral gathering.

  • Funeral Attendance By Invitation is a Rarity

Funerals are often for the close family and friends of deceased, however a notice can be sent to the public as well as those who may want to attend including extended family or coworkers. These notices will inform recipients of the death, and they in turn will decide whether or not to attend the funeral or in what other capacity they would rather respond.

  • No Need to Feel Obligated

At the end of the day, a funeral is not a social event – between grief and shock, it is normal to let a few details slip through the cracks; but that is only a normal part of being a grieving loved one.

How to Write an Invitation for Co-worker to Attend a Burial Ceremony

While it is not normal to send personalized funeral invites to your coworker(s) (especially if you are not close friends). Naturally, however, the death of a spouse or close relative often prompts the management of your office and your colleagues to attend and show support – here is how you can notify them of the death and funeral arrangements.

  • Gather information about the funeral that the Guests will need

Details may include who the funeral is for and when/where it will be held. It may also indicate any gestures that you would like from the guests during the funeral.

  • Indicate whether or Not there’ll be a gathering afterward

A gathering after a funeral is often the perfect place to provide a meal for the guest and reminisce about the deceased. Remember to include details of the gathering (if any) on the invite.

 

Sample Invitation for Co-workers to Attend a Burial Ceremony

Depending on the circumstance, here are a few templates to follow when writing an invitation for co-workers to attend a funeral

If The Deceased is a Family/Friend of the Host…

In this instance, it may be best to inform your management of the loss and they will in turn pass it across to your colleagues – otherwise, you may choose to pen down a letter by yourself.

John Doe
2837 Locust View Drive
Novato, California

13th May 2030

 Patrick J. Robertson
HR Manager,
BASCO Marine Electronics

Dear Sir,

I am deeply saddened to announce the death of my wife, Jane Doe who died on Monday, the 11th of may following a brief illness. It was not unforeseen as she has been in poor health for some years, and the effects of her heart condition compounded by cancer have taken its toll. The funeral has been scheduled for 19th of May at 12:00 at St Patrick’s funeral home located in Orange County, California – followed by a brief gathering at out residence in 2837 Locust View Drive Novato, California 

Sincerely,

John Doe
Mechanical Engineering Department

+123 345 8759

 

Otherwise;

Memorandum

TO: ALL STAFF

SUBJECT LINE: A time for support

Dear All,

By now, many of you must be aware of the loss suffered by John Doe our chief Mechanical Engineer. His wife of 32 years, Jane, died suddenly on Monday evening, all indications being that it was the effects of her terminal illnesses.

You are enjoined to keep Mr Joe and his family in your thoughts and prayers as he is a valuable member of our team here.

Employees who may like to be present at the memorial and funeral service maybe permitted to leave work for the service will be on 19th of May at 12:00 at St Patrick’s funeral home located in Orange County, California

Any offer of support you might wish to make to John will be very much appreciated.

Sincerely, 
Patrick J. Robertson
HR Manager.

If The Deceased is a Colleague of Theirs

If the deceased is a colleague and you’re merely informing the management of his/her passing, then HR (or the management) will be in the best position to relay the message to the co-workers of the deceased.

MEMORANDUM

To: ALL EMPLOYEES

Subject Line: A Great Loss

It is with immense sorrow that we inform you of the passing of Jane Michelle Doe who was a member of the production management team. Miss Joe passed away on the 12th of May, 2030 and She was an esteemed part of our company since 1st January 2019 – she will be  greatly missed. Please keep Miss Doe’s family in your thoughts and prayers as they go through this tumultuous time.

Jane’s  funeral will be on 19th of May at 12:00 at St Patrick’s funeral home located in Orange County, California. 

Employees who may like to be present at the memorial and funeral service maybe permitted to leave work and should inform their supervisor’s appropriately. Those who cannot be present at the funeral are encouraged to attend other services and may contact the funeral home for further details.

 Sincerely, 

Patrick J. Robertson

HR Manager.

 

How to write a Fundraiser Invitation letter with samples

Fundraising or fund raising (also known as “development“) is the practice of gathering voluntary donations of money or other resources by requesting contributions from individuals, businesses, charitable foundations, or governmental agencies. Even though fundraising normally refers to efforts to gather money for non-profit organizations, it is sometimes used to refer to the classification and solicitation of investors or other sources of capital for for-profit enterprise.

Conventionally, fundraising consisted mostly of asking for donations on the street or at people’s doors, and this is experiencing very rapid growth in the form of face-to-face fundraising but innovative forms of fundraising, such as online fundraising, have surfaced in recent years, though these are often based on former methods such as grassroots fundraising. In recent days many events are organized in order to collect funds by many non-profit organizations.

Equally important are fundraising efforts by virtually all recognized religious groups throughout the world. These efforts are organized on a local, national, and global level. Sometimes, these funds will go exclusively toward assisting the basic needs of others. Fund raising can be done for several purposes such as for providing help to the needy, raising funds by the non-profit organization and many more.

The Invitation letters generally notify the guests about these events so that they give their valuable presence and help the host to raise their funds. The letter must clearly state the venue and the date of the event and the reason for which the event is being organized.

The fund-raising letter must clearly contain the following;

  • The letter must clearly mention the date, venue and the timings of the event.
  • The reason for organizing the fundraising event must also be mentioned in the letter.
  • The letter must have a very humble and polite tone so that the guest feels important to become a part of the event.
  • The letter must ask for the guest to give a reply whether he/she is attending the event organized.
  • Respect and recognize the person by his contribution.
  • Tell him how important he is to you or organization.
  • Make it clear the importance of the particular venture.
  • Note down why such an event is going to make a mark in the area.
  • How important it is to organize such functions.
  • Who all are the participants in it and what is the end focus of such an event.

 

 

It is also important to send the invitation out in a timely manner. This means at least six to eight weeks before the event. This gives the guests time to respond and plan accordingly.

 

Some other things to consider when writing an invitation are:

  • Theme: Decide on a theme and integrate it into the invitation. Such as, if the event is a tennis outing, use a tennis theme for the invitation.
  • Be exceptional: If there is something unique to your event, list it in the invitation to attract guests. For example, a silent or live auction can be mentioned or if there is special entertainment.
  • RSVP: Always include a response card for guests to send back. The card should have a place to write the guest’s name along with any form of payment if needed.

Remember that the invitation is often the most important thing that guests will see to alert them of your event. Be sure to take time to cautiously choose the invitation and word it in a comprehensible manner that gives guests details on what to anticipate. When producing invitations for a fundraiser always bear in mind the manner you want set for your event and reflect that in your wording. Be as inventive as you like to entice guests to attend your fundraising event and to support your cause.

 

#First sample

From,

__________
__________
__________
__________

 

Date: _____ (Date on Which Letter is Written)

 

To,

__________
__________
__________
__________

Subject – _______________________(Mention the objective)

Respected _______(Name of the donor)

 

I am _____ (Your Name) working as a part of the _________ (project name) for the purpose of constructing a learning institution in order to ensure that the underprivileged children in _________(mention location)  are given an opportunity to read and write and to live to their fullest potential. We took this initiative as a part of the numerous programmes that we have already sponsored to the society in many areas. In this content I would kindly request your presence as our chief guest on this noble occasion. We strongly desire your gracious and unreserved support for its thriving completion.

Thanking you.

Sincerely,

 

Name and signature

 

 

#Second sample

From,
__________
__________
__________
__________

 

Date: _____ (Date on Which Letter is Written)

To,
__________
__________
__________
__________

 

Subject: Invitation Letter for Fundraising

 

Dear _____ (name of the guest you intend to invite)

 

We are very much honored to invite you to our fundraiser which is organized in order to _____ (reason of the fundraising event). You support and help is the only thing that can make this event a great success.

 

The event will be organized on ____ (date of the event) and the timings will be from ____ (timing of the event). We request the pleasure of you presence at _____ (venue of the event) and your contributions to our initiative.

 

We would love to have you present in this event because this event cannot be possible without your help.

 

Thanking You,
Yours Truly
Name and Signature

 

Naming Ceremony Invitation Letter with Samples

Writing a naming ceremony invitation letter requires skill and attention to detail. Does that sound too serious for a naming ceremony? Well it probably does, but nevertheless, it is true. An invitation letter that is badly written would essentially send the wrong message. What sort of wrong message could an invitation letter possibly send? I’ll tell you. A badly written naming ceremony invitation letter could make the receiver feel unimportant, and on the flip side it could also look too patronizing and therefore lead to the one thing you won’t want which is having your invitation ignored. No one likes to be ignored especially for a special occasion such as the naming ceremony of their child. So, for that reason, this article would show you how to write a proper naming ceremony invitation letter. But before I proceed I would explain what a ‘Naming Ceremony Invitation Letter’ is.

What is a Naming Ceremony Invitation Letter?

A Naming Ceremony Invitation Letter is a written note which announces the special event where you will officially introduce the name of your new child to your family and friends. The event could be hosted a few days after the birth of the child or some months after depending on the parents of the child. The ceremony is a time for family and friends to officially meet the little baby so despite the religious & cultural significance often attached to the ceremony, the event is very much a social gathering in honor of the baby. Its celebration is similar to a birthday, the difference being that the day isn’t the day the child was born and the baby doesn’t get to socialize with his/her peers. All the other things that come along with birthdays such as gifts and well wishes are also present in a naming ceremony.

Invitation cards are a very courteous way to invite your guests in the first-ever celebration event of your little one. Some naming ceremony invites mention the name of the child on the invitation card but most wait till the ceremony before announcing the names.

The first thing to consider when writing a Naming Ceremony Invitation Letter is this; Make sure the invitation has a personal touch. The invitation should feel personal to each person you invite. This can be achieved by doing the following;

  1. Add a picture of the baby (optional).
  2. Write out the individual name of the guest, if it is a hand-written letter, or print the names if the invitation is printed.
  3. Deliver it to the guests individually. Physical delivery to the guests through messengers or courier would be ideal but in these days of social media, a personal email or message would be good. Avoid posting it on public platforms where many people can read it, for instance comment sections of social media or group chats. This defeats the intimate nature of a naming ceremony which should be a gathering of family and friends and not strangers.

The second thing to consider is to make sure that the invitations look good both on both paper and phones. Use the right colors and fonts. Use bright colors which would communicate the bright mood of the invitation but not too bright as to make the important details of the invitation non-legible. The fonts on the other hand can be stylish but not too stylish as to be unclear and hard to read.

The third thing to consider when writing a Naming Ceremony Invitation Letter is to add heartfelt thoughts to the invite.

Lastly and most importantly you ought to highlight important details like date and venue using the bold and italic options or use bullet points to make the information clearly visible.

Samples of Naming Ceremony Invitation Letter

Sample One

“Dear, Geoffrey,

The pleasure of your company is kindly requested, please mark your calendar for 17thOctober for the naming ceremony of our little bundle of joy ‘Judith’, at 7th Avenue, Gwarimpa Estate, at 6 pm onwards. It will be followed by dinner.”

Sample Two

“Mr. Jeffrey, we the Tarfa family happily invite you and your wonderful family to a grand naming ceremony of our daughter at our home in Gwarimpa, 7th Avenue, on the 15th of January. There’ll be a short service at 11 am within the house premises where the names would be announced, which is to be followed by lunch.”

Sample Three

“Hello Joselin,

Our baby, a beautiful girl will grow up to be a wonderful lady; mark your date, that’s the plan!” You are hereby invited to the naming ceremony;

Date: 14th Nov at Venue: 7th Avenue, Gwarimpa by Time: 4pm onwards.

The ceremony will be followed by dinner and dancing.”

If you are too busy to write invitation letters, you can always download templates online, but this downloaded template must be edited to follow the guidelines of a good letter of invitation to a naming ceremony mentioned earlier. When editing/customizing the letter you should;

  1. Change the images to that of your baby.
  2. Change the fonts (optional).
  3. Change the colors (optional)
  4. Change details like your names, time and venue of the ceremony etc.

Another way of sending a Naming Ceremony Invitation is by Video. In this case the parents of the child may record a single video following the important guidelines stated earlier like; including the baby’s picture and giving a heartfelt short speech(invitation). However, it cannot be so personal as to mention individual names as this may lead to making many separate videos for different guests. But when the guests are very few then video invitations can be personalized to include individual guest names. This method of sending an invitation is easier but written invitations (whether physical or virtual) feel more personal and are therefore more advisable.

Writing An Invitation To An Exhibition

To understand what an invitation to an exhibition is, I’ll first of all describe what an exhibition is. In the generic sense an Exhibition is a display or demonstration of a skill. However, in this context, an Exhibition is a public display of works of art or items of interest, held in an art gallery or museum or at a trade fair.

An exhibition is important because it is an avenue for people to interact with other people of similar mindsets. Exhibitions are a part of the marketing activities of most types of businesses in the Science and Art based industries.

An invitation to an exhibition can be in different forms; it can be in writing, a recorded audio or video, but this article is concerned mainly with a written invitation. I would mention the requirements of a written invitation to an exhibition and then I’ll drop a sample for easy comprehension.

The success of an exhibition depends on its attendance; the number of people that attend and the quality of people that attend. This is where the function of the invitation letter comes in; this letter informs people about the details of the exhibition while persuading them to attend it.

 

REQUIREMENTS FOR A LETTER OF INVITATION TO AN EXHIBITION

  1. Be clear about the topic/subject of the letter. Write it out clearly.
  2. In the body of the letter be careful not to stray from the topic.
  3. It should be straight to the point. Avoid using unnecessary flowery words intended only to flatter the receiver of the letter.
  4. Properly address the recipient of the letter.
  5. The language of the letter should be a balance between formal and friendly/inviting.
  6. Avoid spelling and grammatical errors.

 

The invitation to an exhibition has more than one purpose; it can be an invitation for attendance or an invitation for participation.

  1. Invitation for attendance: This can be an email or a physical letter, hand written or printed and deliverable personally or by courier. This letter merely solicits for the attendance of certain people who have various interests in the works being exhibited. Letters of invitation are only sent to potentially interested people like potential customers, dealers or financing institutions.
  2. Invitation for participation: This can be an invitation to rent exhibition stalls, invitation to volunteer or an invitation to sponsor.

 

Samples of invitations for attendance at an exhibition

  1. Physical Letter (Printed or Hand written) deliverable personally or by courier.

No. 52, Onitsha Crescent,

Off Gimbiya Street.

Area 11, Garki,

Abuja

10th of January, 2018.

Mr. Stanley Eze
Managing Director,
Jabi Micro Finance Bank
Opposite Sandralia Hotel,
No. 7 Solomon Lar Way

Jabi, Abuja

Invitation to attend the green-land exhibition

Dear Sir/Ma,

Greenland Enterprise on behalf of our management take immense pleasure in inviting you, Mr. Stanley Eze, and your family to attend the 5th annual Greenland Science Exhibition 2018. The exhibition will be for 5 days from the 12th to 16th of March 2018 and you are requested to attend it.

The main aim behind conducting such an exhibition is to display our new innovations to educate people on the effect of Technology in the Health Sciences. Also the exhibition will help people and professionals interact with each other. Thus do make it for the function along with your friends and family.

Yours Truly,

Dr. Susan Tarfa

 

__________

Signature

  1. Personal Email

Dear (Mrs. Aileku),

It is a privilege to invite you to the 5th Annual Green Field Art Exhibition. This event will be held at the Maryam House opposite Aso Savings Bank on Secretariat Road, Kuje, Abuja, from the 2nd to the 6th of October 2018. The exhibit will begin at 10:00 am and end at 5:00 each day.

This upcoming event is organized for the benefit of individuals of families who wish to explore and find new artworks and it also gives the artists, art dealers and sponsors a chance to network.

We at Greenfield Arts would appreciate your attendance.

Respectfully Yours,

_______________
Oghenekevwe Okonkwo

 

Samples of invitations for participation at an exhibition

  1. Physical Letter (Printed or Hand written) deliverable personally or by courier.

No. 52, Onitsha Crescent,

Off Gimbiya Street.

Area 11, Garki,

Abuja

10th of January, 2018.

Mr. Stanley Eze
Managing Director,
Jabi Micro Finance Bank
Opposite Sandralia Hotel,
No. 7 Solomon Lar Way

Jabi, Abuja

INVITATION TO EXHIBIT AT THE GREEN-LAND EXHIBITION

Dear Sir/Ma,

Greenland Enterprise on behalf of our management take immense pleasure in inviting you, Mr. Stanley Eze, and your company Stanley Animations to participate at the 5th annual Greenland Science Exhibition 2018 by buying exhibition stalls. The exhibition will be for 5 days from the 12th to 16th of March 2018 and the stalls cost N20,000 each.

The main aim behind this exhibition is to display our new forms and promote up and coming artists in the art industry. Also the exhibition is a platform for artists and art dealers to network with each other. Please do inform us of your intention to exhibit before the 8th of March 2018. Thank you for your anticipated reply.

Yours Truly,

Mrs. Susan Tarfa

 

__________

Signature

 

  1. Personal Email

Dear (Mrs. Aileku),

It is a privilege to invite you to participate at the 5th Annual Green Field Art Exhibition by buying an exhibition stall, each stall costs N20,000 and an usher will be assigned to you for the duration of the Exhibition. This event will be held at the Maryam House opposite Aso Savings Bank on Secretariat Road, Kuje, Abuja, from the 2nd to the 6th of October 2018. The exhibit will begin at 10:00 am and end at 5:00 each day.

This upcoming event is organized for the benefit of individuals of families who wish to explore and find new artworks and it also gives the artists, art dealers and sponsors a chance to network.

We at Greenfield Arts would appreciate your participation.

Respectfully Yours,

_______________
Oghenekevwe Okonkwo

 

In conclusion, the invitation letter, whether a letter of attendance or participation, should be formal but friendly and should only be sent to people with direct interests to the subject matters of the exhibition. This is where the quality of attendance comes in, if the people in attendance have no interests or don’t understand the exhibits, then you would end up having a clustered place with no potential sales or business deals. If attendance was based on the payment of tickets it would have been profitable but since there are no tickets, it’s better to just invite the right people.

Book Club Invitation Letter with samples

Congratulations on your book club! I guess you have an awesome plan laid down for your book club already. However, there is no point having something beautiful that people won’t get to be a part of and for something as awesome as your idea, you’d need to send out invites. That is the purpose of this post. I’m going to be guiding you on how to write book club invitation letters and I’d include a sample of what your invitation letters should look like. So, let’s begin.

Why do you need Book Club Invitation Letters

You might find this question hilarious but a good number of people wonder why they have to go through the stress of composing such invites. Why not just spread the news by word of mouth? First of all, you should already know that the reason why you started a book club is to give friends, family and sometimes strangers, an opportunity to get together one day a month and share their findings with each other after having read the book for the month. In my opinion, Word-of-mouth is great. It can get the job done. However, while it might be a great way to get the word out, you shouldn’t rely solely on that. It is just one piece of the puzzle and in the long run, depending on the kind of book club you want to run, it will come in very handy.

I believe that  It’s best to start out with sending out book club invitation letters. Not only is it courteous but it is very effective in serving as a great reminder. Most people like me, tend to be very forgetful due to the fact that we live in a busy world. We might forget things we hear in passing but if there is some sort of physical evidence to remind us of what we have to do, it’s easier not to forget. So, that’s why I’d prefer something written and given to something told. I do hope you get the point I’m trying to make. It’s best to start with some kind of physical evidence of invitation alongside word-of-mouth than rely on word-of-mouth to do the trick.

Just Before the Book Club Invitation Letters…

I’d like to mention a few tips for the benefit of any of my readers who don’t know how to start a book club. You can’t be sending out those book club invitation letters without having a strategy first. So, here are a few helpful tips,

  • Decide what kind of book club you’d like to have. Will it be one where any kind of book is read or you have a specific genre in mind? Are strangers welcome or strictly friends and family? How many people? What time do they meet? Your book club can have a central focus or feature a variety of literature. It’s all up to you to make inquiries and decide.
  • Make a list of people you have in mind to invite. It’s always great to start with friends – people you are familiar with. Be sure they are interested in the kind of books you have in mind. But you have to be careful though. Having familiar faces can sometimes cause you to drift from the purpose of the meeting and start to chat about other things. You should have contingencies for that.
  • One good way to avoid losing track of your book club’s focus is by inviting strangers and distant acquaintances. Now I know that this might be a little difficult but these strangers might just be who you need to bring a new kind of flavor and fresh perspective to the group. Libraries are one of the best places to meet such people as well as bookstores. It doesn’t mean you won’t find them in other places. Just engage them in small talk and try to find out what kind of literature they are interested in.
  • The advertisement of your brilliant idea is where the book club invitation letters come in. And amazingly, you can advertise by sending out this invites online too. You can go traditional and print out flyers so people in your neighborhood can see. But the focus of this article is guiding you to write book club invitation letters so let’s return our focus to that.

What to include in your book club invitation letters

Here is a few important thing you shouldn’t miss out when writing your book club invitation letters.

  • Your tone should be warm and friendly. It should make strangers see a reason to want to be a part of your book club.
  • Include the location, date and time.
  • Your book club invitation letters must include essential information, such as the time and date of the approaching meeting. Very important! If you miss out on that, it means you’ll be having your book club meeting alone or with a few friends that already know the place.
  • Additionally, you should pick a book beforehand and include it in the invite so that all readers show up well-read. You can consider using book-themed invitation decorations, or include a bookmark, to spark book club excitement.
  • Also, remember to include a contact email address or phone number that they can reach out to just in case they have any inquiries.

Book Club Invitation Letter Samples.

I should mention that there is an option of sending out handwritten book club invitation letters. You can customize it by addressing it directly to the recipient. This would work for someone you know but it’s time-consuming. Online styles are often free on websites such as Evite so I’d say you should consider using e-cards. They are easy to design and a great way to reach out to them. Canva is also a great place to create such designs. Just find out if all your potential book club members have an email address. If you have a book club open to the public, you can also design posters on Canva so you can print out and place them in bookstores and libraries.

Here are a few book Club Invitation digital ideas that would help inspire you.

 

Wedding Invitation Letter

If you are having trouble finding the right wedding invitation letter wording, you sure are in the right place. Let me start by saying big congratulations to you and your spouse-to-be. Marriage is something beautiful to look forward to and I’m so happy that you two lovebirds found each other. So, I guess you’ve picked a date already and you want to start sending out those wedding invitations but you are not getting any writing inspirations. You are the reason I wrote this article. I am going to try to break the whole process down for you so you can get fresh ideas for yours. Feel free to pick any of the samples at the end of this article. However, let’s lay some ground rules first.

When to send out your Wedding Invitation Letter

Well, it is totally up to you. But here is my advice. Do not send out invites if you are not certain about the date you picked yet. Giving notice six months or a year in advance might sound great but it isn’t advisable. Anything can come up within that long period of time which might require that you reschedule or perhaps cut down on your guest list. So, don’t be in a hurry. if a lot of people are going to have to travel for your wedding, sending the invitations out two or three months in advance will be a greatly appreciated. Take your time and choose a date that works well with your schedule and your spouse’s too. Also, consider not sending out to everyone that comes to mind. Work with your budget. For instance, if your budget allows you to invite 100 people, make a list of those hundred people in order of priority. We all know that there are some people whose presence you value more than others. Pay attention to this fact while compiling your guest list.

Wedding Invitation Letter Etiquette

I believe that a lot of preparations for your wedding are underway already. Now, there is the matter of drafting and sending out your wedding invitation letter to those you wish to share the moment with. Here are a few pointers I call Wedding Invitation Letter Etiquette, to guide you while you prepare to write.

Tone of your Wedding Invitation Letter

You should know that not everyone is going to be addressed the same way. Why? Because relationships happen at different levels and it is important not to get that mixed up. For instance, if your boss is on your guest list, the way you address his invitation letter won’t be the same way you’d address your friend’s letter. Your wedding invitation letter for your friend will carry a personal, informal time while the one for your boss will have a formal tone. So, it is important to bear in mind the kind of relationship you have with the people on your guest list and address them accordingly.

Include Important Details

Details of the venue and time should not be left out for any reason. Amazingly, some people forget to include their name and that of their spouse. Please don’t forget that and assume that they will figure it out by themselves. Be sure to include all of that including the number to call for further inquiries. If there is going to be a color for the day, please include it in the letter so they can be informed about it beforehand. The key here is just to remember to legibly communicate who, what, where, and when.

Using Punctuations

You shouldn’t use punctuations at all except when writing titles like Mr., Mrs., or Engr. The return address to be included must be the hosting party’s address. Also, don’t forget to capitalize these letters and the names that follow. Your date should be spelled out clearly in either of these formats: Saturday, 7th January 2018 or Saturday, Seventh of January, Two thousand and eighteen. The time should be written either at 10:00 AM or Ten o’clock in the morning. Apart from the names and title, only capitalize at the beginning of each sentence. You will understand better when you look at the sample I added at the end of this post.

Keep your wedding Invitation Letter Simple and concise.

Don’t go beating around the bush by including unnecessary pleasantries and details. Go straight to the point. Please limit the use of abbreviations while you write. It’s really great and it offers more understanding to the recipient when you use complete words. Oh… I forgot to mention. You probably should know this already. Don’t mention anything about gifts on the wedding invitation. You want people there because you love them, not because you want their money or gifts. So, let them come as they are. If they bring a gift, that’s great!

Wedding Invitation Letter to Boss

There is usually a small issue that comes up when it comes to sending out a wedding invitation letter to your boss. And I believe this can get worse if you dislike your boss. So, I guess the real question is, Do I want my boss to be at my wedding ceremony? Should I send him a wedding invitation letter? Personally, I think it is courteous to extend an invitation to your boss depending on the kind of work relationship you two have going. If the presence of your boss would make you feel uncomfortable, then do not send out your wedding invitation letter to him/her. That’d make room for other people you really want to be there. If you decide to invite your boss, please use a formal tone while addressing it. If you are friends with your boss, make it formal with a personal touch. That way, you won’t be disrespecting them with your invitation.

Wedding Invitation to Office

Although your wedding is a formal event, you should send an official wedding invitation letter to your guests including your coworkers. They should be treated exactly like your other guests, therefore, you should include them in your guest list and include them in the invitation letter count.

I should say here that extending your wedding invitation letter to your colleagues at work can be tricky sometimes. You can’t invite one person and leave out another. However, it is great to start with the colleagues that you hang out with at the office. Inviting your coworkers out of obligation is actually risky. Your innocent invitation might just bring up resentment in the hearts of those you didn’t invite. What I’m saying, in essence, is that you should invite as much as you can or the few people you actually have a good relationship with. Later on, after the wedding, you can bring a part of your cake and share with the others who couldn’t make it.

Wedding Invitation Letter Wording Samples

Here are a few samples you can work with.

My dear __________ (Name of Friend),

This is to inform you that January 14th has been fixed as the date of my marriage. Of course, the printed invitations have been sent, but I must write personally to a close friend like you to join us on this occasion. Please come two days before the marriage as I have to talk to you about certain important matters. You know that I won’t take a ‘no’ from you.

Love,

Yours sincerely,

Your Name

Here is a sample of a short personal letter that will be sent out along with the wedding invitation card

Dear Mr.(Name) and Mrs.(Name),

We are pleased to inform you our wedding is scheduled to take place on (Date).  An invitation is enclosed herewith.  Due to various reason as you would understand, we are unable to come and invite you personally.  However, please kindly treat this as our personal invitation and attend the wedding well in advance and bless the couple.

We look forward to seeing you at the wedding,

Yours Affectionately,

[Name of Bride and Groom]

E-mail Sample

From,

To,

Subject: Invitation letter for wedding

Dear Mr. / Mrs.

We request the pleasure of your presence at our wedding. The date of the wedding is fixed on _____ (date of the wedding) at _____ (time) and will be organized at _______ (venue of the wedding). You request you to remain present at least before 2 days of the wedding.

We invite you to share our happiness and celebrate the union and the beginning of our life together. We would be obliged to get a favorable reply from your side and we would be expecting your presence in the wedding. Thank You!

Yours Truly,

_____________

Name and Signature

Bid Invitation Letter with sample

Perhaps you are planning to embark on a new construction project but you are short on manpower or someone to head the project. As the contracting agency, you have to publish a public announcement of this bid in order to alert interested contractors and the rest of the general public that you have a pending contract. That’s what a bid invitation letter is for and I’m going to show you how to write one in this article. Most of what I’d be talking about here, is to help you familiarize yourself with the process of writing a bid invitation letter. So, let’s get started.

What is a Bid Invitation Letter?

I already mentioned that a bid invitation letter is a way of publicly announcing your pending contract. In simpler terms, I’d say a bid invitation letter or an invitation to bid letter is a kind of letter written by you [the soliciting company] and sent out to contractors to enable them get acquainted with the project and tender for the contract. You are inviting interested contractors to bid for the project.

By doing this, you are able to have a wide variety of potential suppliers to choose from and you get to choose what fits your company’s budget the most. Your invitation to bid should contain very important details like the terms & conditions of the bid, description of the building, its location, and the opening date & deadline for acceptance of bids.

What’s the difference between Bid Invitation Letter and Request for Proposal?

Well, I actually thought you might have this question so I decided to provide an answer to help you understand. An invitation to bid letter and a request for proposal are similar in the sense that they both require contractors to submit a bid proposal so that they can be considered for the contract. However, invitation for bid is focused on pricing – comparing contractor prices and then choose the most suited [usually the lowest]. Request for proposal on the other hand, considers other options including the pricing. You’d be looking out for concepts and ideas that stand out and can get the job done for your company effectively. This could mean that you may choose someone whose price isn’t the lowest but has a better concept and approach to the project than the lowest bidder. So, I had to tell you this so you’d know and decide on what kind of bid you’d like to send out.

Considerations when writing a Bid Invitation Letter

Here are a few guidelines and points you shouldn’t overlook when putting your bid invitation letter together.

Be very thorough in your research.

Make adequate research and get yourself acquainted with the project before you start to send out your invitation to bid. You should conduct a research to determine the average cost price for the project, what kind of materials would be needed, estimated implementation time and any other thing you consider necessary. This will help you craft your specifications better when writing the letter and then choose the most suited candidate for the job when it is time.

Give a Detailed Project Description and make sure your letter is clear and concise

While writing your project description, make sure you include everything necessary. This way, the contractors bidding for the contract won’t be left trying to fill out the blanks themselves. Include important details like the start date and deadline for the bidding, terms & conditions amongst other things.
You should keep your Bid Invitation Letter clear and concise. Instead of telling stories, go straight to the point, stating the purpose of the project, a brief description of what it looks like, and the requirements. It’s professional plus it allows your target contractors understand what you expect from them.

Also,

Try to ask the bidders for specific details so you can be able to have a feel of their work quality and include your contact details. Be sure to specify your terms clearly so they don’t misunderstand you.

Contents of a Bid Invitation Letter

I put together a list of what a bid invitation letter should contain. The purpose of this is to help you accurately draft your invitation to bid, covering all bases at least. Also, like I mentioned earlier, it’d help the bidder prepare their tenders accurately, watch company following your already laid down standard.
Hence, your invitation to bid should include:

  • A header – clearly stating the name of the letter [Invitation to Bid]
  • Name of the company soliciting the bid and project name.
  • Location of the project. If there will be a pre-order conference, you should include it in the letter as well. Don’t forget to add the address where this conference will take place.
  • Guidelines for submission and penalties [if any]
  • Include the location where the bid will be collected, the opening date and deadline for the bid.
  • Information required from the bidders. Please, do not fail to mention anything important here. You should list it out so that they can easily understand it and start putting together the materials.

Bid Invitation Letter Sample.

[Company Address] [Phone Number and Fax] INVITATION TO BID

TO: __________________________ DATE: January 2, 2017
FROM: ________________________ PAGES: 1
RE: [Name of Company and Name of Project]

Project Description:
This project involves the construction of a new 6,000 square foot story [name of project] building. The building project includes waterproofing, building insulation and [list the requirements of the project]. The sitework which has a work area of about [no. of acres], involves construction of parking areas, sidewalks, landscape irrigation and [include additional constructions that will be made].

Items to note:

  • A mandatory pre-bidding conference is scheduled for January 31st, 2017 at 10:00 AM. It will be held at the [following location] and lateness will attract certain penalties.
  • A site meeting may be held and attendees must provide a hard hat and reflective safety vest.
  • Your company is responsible for knowing any changes or modifications made during the pre-bid conference.
  • The Bidding Requirements, Conditions of the Contract and General Requirements within the project specifications must be reviewed and understood by all bidders. Bids that do not meet the required specification will be rejected.
  • Please note the required Alternate # 1 and Unit Price bid schedule on the bid form.
  • Minority/Women Business Enterprises (M/WBE) and Disadvantaged Business Enterprises (DBE) are invited to submit bids.
  • Worker’s Compensation compliance (subcontractors need to provide insurance company as “insured by”), Davis-Bacon prevailing wage rates, and Federal Aid Contract provisions apply to all bidders.
  • Visit [include website URL] and click on “bidding” to review our standard subcontract terms.
  • There are specific insurance requirements noted. Minimum insurance coverage is summarized in Sample Certificate of Insurance. There are specific safety requirements – See Subcontractor Safety Qualifications (SSQ).
  • Drawings & Specifications are available for purchase at [address]. Drawings are available for examination at [address].
    **This bid is due Wednesday, January 31st, 2018 at 1:30 PM**
    Please indicate if you will be bidding on this project and email me at [email address].
    Yes, I will be Bidding: ________ No, I will Not be Bidding: _________
    Business Name: ______________________________________________________________
    Contact Name: ________________ Office: _________________________ Cell: ____________
    E-mail: ______________________________________________________________________