What is an invitation letter?

What is an Invitation Letter?

An Invitation Letter is a document that presents a formal request for the presence of an individual, a group of people or an organization at an event.  An invitation letter may be formal or informal. It could be printed on paper or sent via email.

Invitation letters can be used for a variety of events such as weddings, graduation ceremonies, annual dinners, anniversary parties and birthday parties. They could also be used to invite guest speakers, keynote speakers and workshop facilitators to special meetings and events.

Content of an Invitation Letter

An invitation letter usually contains some information about the host, the date and time of the event, the venue of the event and how to accept the invitation. Invitations are usually sent many days in advance of the event, to give the invitees an opportunity to respond to the invitation.

Types of Invitation Letters

Invitation letters can be divided into two broad groups. Invitation Letters for Visa and Invitation Letter to events. Invitation letters to events can also be divided into two groups – Invitation letters to individuals for a special role in an event and Invitation to individuals to attend an event.

An invitation letter for visa is a letter written to a guest who resides in one country to invite a guest to visit them to in another country. The format for this kind of invitation letter is different from the invitation letter for social events.  If you need to invite a friend from another country to attend your social event, you would need to format the invitation letter in such a way that they can use it for visa application.

These two types of invitation letters can further be divided into personal invitation letters and business invitation letters. A personal invitation letter is written by an individual while a business invitation letter is written by a business.

Before you start writing your invitation letter

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How to use this site.

This website contains different types of invitation letters. We continue to write new letters from time to time. Whenever we get a request for a sample invitation letter that is not on our site, we try to write one as soon as we can. It may take us a few weeks to get to your request, but we will eventually get to it.

It is possible that your deadline would have passed before we put up your request. This is because we do this on a voluntary basis. We appreciate you our readers. Do not hesitate to make your requests. Even when we don’t post it before your deadline, other readers will appreciate it.

Our aim is to inspire you to write your invitation letter better and faster. We have discovered that when a sample is present, it becomes much easier to write your own.

You can take an invitation letter that is similar to your situation and modify it to suit your purpose.

Invitation Letters you will find on our site

We have a few categories of invitation letter on this site. Some are categorized by events, others are categorized by the special individuals that are being invited and others are general articles that can help our readers.

Sample Invitation Letters

Here are some invitation letters written for various events and addressed to a variety of people.

More

 

Invitation Letters and responses related to interview

When you want to invite someone to a job interview, you may need to send them an email or a letter. Here is a list of different letters and responses that will be useful. If you are the manager hiring or you are the one looking for a new job, these letters can inspire you as you write yours.

 Other Invitation Emails in the office

Other letters related to Invitation Letters

Your Turn

What is an invitation letter? What are your thoughts? Please leave your comments below.

52 thoughts on “What is an Invitation Letter?

  1. Lonnie genix

    I need an invitation for a fundraiser for a new housing project any ideas I was hoping to bring in the mayor and city council

    Reply
  2. Sreekuttan

    We would like to invite a film star as a chief guest of a cultural program. kindly send me a invitation letter format for the same.

    Reply
    1. Alanis

      (Sender’s name)
      (Sender’s address)
      (Sender’s charge in the organization)
      (Date)

      (Recipient’s name)
      (Recipient’s address)

      Dear (Name of the film star),

      We are having our “(Name of the cultural program)” in the (event’s location), (date). The theme of this year’s event is “__________”. We are focusing on _________________________________.

      Would you be our guest artist? We are overwhelmed by the impact your performance has made in the lives of everyone both young and old. Your presence will set the tone perfectly for our event. We expect an attendance of over a thousand people.

      Due to financial constraint, we will not be able to pay for your expenses for performing at this event. We are hoping, as a means of giving back to the society, that mentoring and motivating aspiring young actors and other guests will be a sufficient incentive for you to be with us.

      I look forward to a favorable reply. Just as soon as I receive it, I will send you complete details. Our meeting place is _______________________________.

      Yours faithfully

      (Sender’s name)

      Reply
  3. jon te

    Please email me a sample letter of invitation for a visitors visa to Australia for my mother in law,father in law,
    9 year old nephew and 3 year old niece who are in my in-laws care.They are from the Philippines
    The visa is for 3 months
    Thank you for your kind consideration

    Reply
    1. Grant Nudds

      Hi Guys
      Do you have a template for a Friend Invitation for Visa Australia fom Indonesia
      I have a friend who lives in Jakarta and is applying for a Visitors Visa – Tourist Visa to come to Perth Western Australia.
      Would you have a template for this sort of letter that I can send to her.

      Regards
      Grant Nudds

      Reply
    1. Sayo Adisa

      hi guy’s,
      please help me with a format of how to invite someone to a program in church as a guest speaker.

      Reply
    2. Tevaasiny Vijayakumar

      Hello Mr.Collin, can I have the invitation letter you’ve worked on for references 🙂 it will be really helpful. I thank you in advance.

      Reply
    3. Claudia Astudillo

      Dear Minister of Education, March 21th,2018

      You are cordially invited to attend our 2nd Award Ceremony on Monday, April 9th, 2018.
      The ceremony will take place in the cafeteria of the main building of Kingston School and will start at 7 p.m.
      This ceremony will acknowledge and award our outstanding students from last academic year.
      Please feel free to contact me should you require any further information regarding the ceremony at my email mauricio.p.@kingstonschool.com

      I look forward to seeing you at the event.

      Yours faithfully.

      Mauricio Palacios
      Principal of Kingston School.

      Reply
  4. H.Alkilani

    How to write request to Business company to tinvite us to visit them in their company for more cooperation in the future

    Reply
  5. Obaje Friday

    Please e-mail me a sample wedding invitation letter to attend my immediate elder brother’s wedding in the united states of america.
    Many thanks.

    Reply
    1. Admin Post author

      Hi Okeneye,

      we don’t have such a sample at this time. However, if you come up with a draft, we would be happy to help you edit it.

      Reply
  6. Chidosky

    Please I want you to help me with the format of how to write invitation letter to a lawyer in my organization to address us on what it requires to have a legal organization in a giving society

    Reply
  7. Jamie Smith

    I would like to invite a famous singer to come and sing at my WOW (Women of Worth Conference), can u help with samples

    Reply
    1. Camila

      Jamie Smith
      Tittle
      Adress
      State, Country and Zip Code
      (All this goes to the right of the page)

      Name of the singer
      Title
      Adress
      State, Country and Zip Code
      (All this goes to the left of the page)

      Dear, Name of the Singer,
      Im writing to kindly request you to attend my Women of Worth Conference, which has been organized by X, and it will be held at (place) on (Day, Date and Year). It will start at (hour), and it will finish at (hour). However, I respecfully need you to make a presentation of no more than (time).

      After the conference, there will be held a coffee to which you are of course also invited. I would be honored with you presence. Thanks in advance and please let me know about your availability and charges.

      Sincerely Yours

      Jamie Smith
      Title

      Reply
  8. Derlin

    Hello Guy’s,

    Please send me a sample of invitation letter for a Girlfriend visiting Australia. Your kind respond is much appreciated.
    Thank you

    Reply
  9. Ruben Onyina

    Please help me with the sample of letters inviting a rich person to speech and prize given Day.

    Reply
  10. Vivian

    I am Vivian and I am the Executive Director for Women for Tomorrow, Liberia. This organization is new in Liberia. We are hoping to do the Launch in August. I am appealing to you for a draft letter of Invitation for my guest and Key note speaker

    Reply
    1. Juan

      Maybe this sample would help you to get an idea of how to invite someone to be a keynote speaker 😉

      Dr. John Doe
      Director of Research
      Widget Algorithms
      Concordia University
      New York, NY 23456
      USA

      International Conference: Using Widgets in the next phase of Small Devices Integration

      Dear Dr. Doe,

      We are pleased to invite you to the “International International Conference: Using Widgets in the next phase of Small Devices Integration,” scheduled from 28-30 March 2016 in Washington DC. This Conference will be a joint effort of the University of Concordia and the University of Michigan.

      The Vice Chancellor of the University of Michigan Dr Samuel Golden, will inaugurate the Conference and the President of Bell Industries is expected to address the Closing Ceremony.

      The Conference deliberations will be on the following themes:

      ƒ Using Widgets for whatever
      ƒ Transforming widgets to whatever
      ƒ Reusing Widgets
      ƒThis Conference will examine research and development both locally and internationally. (this is where you let the speaker know what to expect)

      It is an honor and privilege to invite you to participate in this Conference as Speaker for the Workshop on “Using widgets for whatever”. We believe that your contribution to this field is unparalleled and a workshop on this topic will be of great benefit.

      We look forward to a positive confirmation, an honor for us indeed. Kindly RSVP by February 20, 2016 to the Conference Secretary, Ms. Mary Longe, at info@widgetconference2016.com

      Your Faithfully,

      Dr Mark Loner
      Conference Planning Chair
      Dept of Electronics
      Mark University, Michigan.

      Reply
    2. Javiera

      Dear (name of the guest),

      I would like to invite you to the launch party of “Women for Tomorrow” which will be held at (venue) the (date). We are honored to have (full name) as our Keynote speaker. This will be the perfect opportunity to explain the objectives and projections of our organization and to engage with the Liberian community.
      We hope you will join us at this important meeting. Please confirm your attendance at women4tomorrow@gmail.com.

      Kind regards,

      Vivian
      Executive Director for Women for Tomorrow, Liberia.

      Reply
  11. Bismark Gordon

    HI,
    Am Alvin, Please Sir I wont you to help me with this. My auntie intended to send me invitation letter to come and further my education in America to get a degree and come back to Africa where my family is. And she is permanent US Citizen.
    Please would you have a template for this short of letter that I can send to her…. Many thanks

    Reply
  12. Daphne Cossette

    I have a friend in Port Harcourt, Nigeria. He wants to come to Canada to see if he can get a job here. He wants me to send him a letter of invitation. However, he wouldn’t be staying with me at the time of his visit to Canada. I wouldn’t be paying for any of his expenses. How do I do this?

    Reply
      1. catalina

        Maybe the sample above named: Family Reunion Invitation Letter could be useful! take a look at it! 🙂

        Reply
    1. Kung Fu Fighter

      YOUR NAME
      YOUR ADDRESS,
      City, State ZIP COde

      DAUGHTER’S NAME
      HER ADDRESS,
      City, State ZIP COde

      Dear ______ and Family,

      I’m writing you this letter because I want to invite you and your in-laws to my place. It has been a while since we all gather together, so I’ve been thinking about cooking some dinner or maybe a BBQ.
      Let me know when you are available for this. I think that maybe on a weekend may be better.

      Say hello to everyone, I hope I’ll hear from you soon.

      Yours faithfully,

      Dad.

      something like that might work, hope it’s useful and not too late,
      cya

      Reply
    2. A

      Hi Herchenroder,

      I suggest you to use this template:

      Herchenroder Chantal
      (Street address)
      (City and ZIP code)

      (Your daughter’s name)
      (Street address)
      (City and ZIP code)

      Dear (your daughter’s name)
      Hoping this letter finds you well, I would like to invite you and your family to my place the next (date)

      I am very excited to hear from you back, so I am looking forward to your reply.

      Best,
      Mom.

      Template taken from the following link: https://letters.sampleinvitationletter.info/family-reunion-invitation-letter/

      Reply
  13. Zain

    Hi All can you help me please I have to send an email next week this email will be meeting request for Manager Director I have to Confines him to accept this meeting. I need your help how to write professional email

    Reply
  14. Camila

    Your personal information on the right
    The Manager Director’s information on the left.

    Dear Mr./Miss Manager Director,
    Hoping this e-mail finds you well, I inform you that next week, on (specific date and location required), your presence is required. A meeting is going to be held for the following specific reasons:



    Your attendance is crucial, since you have a key role on the progress of this profitable company. I hope to see you there.

    Faithfully yours,

    Name
    Signature

    Reply
  15. vincent

    please i will to invite my fellow pastor from abroad to come and minister to my country please give me a sample of the letter that i can send t him/her

    Reply

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