people waiting for job interview

Interview Invitation Email With Sample

What is an Interview Invitation Email or Letter?

An interview invitation email or letter is a document used to request the attendance of a potential employer for a job interview. It is used to inform a job applicant that the company they have applied to work with is interested in further discussions.

If you are in the process of hiring someone for your business, you have posted a job opening, received applications then you are on the right page. The next step in the job hiring process is to shortlist the applications you have received and send out an interview invitation email for the first interview.

If you have already talked to the applicant over the phone about the interview, what you need to write is an interview confirmation email.

Before you write your interview invitation email or letter!

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Contents of an Interview Invitation Email of Letter

When writing an interview invitation letter, please ensure that you have the following in your email or letter.

The position that you want to fill

This is to confirm to the job applicant that this is the position they have applied for. Many job interview invitation emailseekers apply to many different companies and they could lose track of the position they applied for.

Date, time and location of the interview

This is the most important part of the letter. You want your applicants to be able to locate the venue of the interview and be there at the right time. If you know that your office location is difficult to locate, you may attach a map or give some directives.

The interviewer

Optionally you may add information about the person who would be conducting the interview. If you are a small business, you would most likely be conducting the interview yourself or with your partner. In this case, you can mention that they will be interviewed by the hiring manager.

What to bring to the interview

It is important to inform the applicant about the documents that you expect them to bring to the interview. Typical documents include original copies of certificates, list of references, copies of previously completed works etc.

What to expect at the interview

Would you be conducting an aptitude test? Would you be asking your candidates to perform some specific job related tasks? You may choose to let the applicant know so that they can come prepared.

A contact phone number

This is important so that if they run into any challenges on the day of the interview, they can have an alternate method of contacting you. You may also provide a contact email if the email from which you would be sending the interview invitation email is a general one.

Interview Invitation Email Sample

Here is an example of an Interview invitation sent via email to a job applicant who has been selected for a one-on-one interview.

Interview Invitation Sample

Email Subject Line: Invitation to Interview

Dear Mary Matiki,

We have reviewed your application for the position of Online Researcher and Fast Article Writer as well as your assigned product review article. As a result, I would like to invite you to attend an interview on April 3rd, at 9 AM at our office in 234 Lancaster lane, Queens, Newyork. 11114.

The interview will be with our Chief Editor Brian Wilson. Expect the interview to last about 45 mins. Please bring along with you copies of your previous publications, a list of references and your drivers license.

Please contact me on 222-333-4444 or to confirm your attendance at the interview. If you have a disability and require any special arrangements to assist you at the interview, please let me know.
We look forward to seeing you.

Yours sincerely,


Moses Mak
Moses Mak
Administrative Executive
Makak Publishing
234 Lancaster Lane
Queens, NY 1111

When to send the Interview Invitation Email or Letter

You should give at least one week for the job applicants to prepare for the interview. The more time you give the better. If you have a good number of applicants, you may decide to have the interviews on two different days. Some applicants would need to take time off their current jobs to attend the interview, giving them more time to prepare will increase your chances of getting a better fit for your operation.

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