What is an invitation letter?

What is an Invitation Letter?

An Invitation Letter is a document that presents a formal request for the presence of an individual, a group of people or an organization at an event.  An invitation letter may be formal or informal. It could be printed on paper or sent via email.

Invitation letters can be used for a variety of events such as weddings, graduation ceremonies, annual dinners, anniversary parties and birthday parties. They could also be used to invite guest speakers, keynote speakers and workshop facilitators to special meetings and events.

Content of an Invitation Letter

An invitation letter usually contains some information about the host, the date and time of the event, the venue of the event and how to accept the invitation. Invitations are usually sent many days in advance of the event, to give the invitees an opportunity to respond to the invitation.

Types of Invitation Letters

Invitation letters can be divided into two broad groups. Invitation Letters for Visa and Invitation Letter to events. Invitation letters to events can also be divided into two groups – Invitation letters to individuals for a special role in an event and Invitation to individuals to attend an event.

An invitation letter for visa is a letter written to a guest who resides in one country to invite a guest to visit them to in another country. The format for this kind of invitation letter is different from the invitation letter for social events.  If you need to invite a friend from another country to attend your social event, you would need to format the invitation letter in such a way that they can use it for visa application.

These two types of invitation letters can further be divided into personal invitation letters and business invitation letters. A personal invitation letter is written by an individual while a business invitation letter is written by a business.

Sample Invitation Letters

Here are some invitation letters written for various events and addressed to a variety of people.

Other letters related to Invitation Letters

Your Turn

What is an invitation letter? What are your thoughts? Please leave your comments below.

18 thoughts on “What is an Invitation Letter?

  1. Lonnie genix

    I need an invitation for a fundraiser for a new housing project any ideas I was hoping to bring in the mayor and city council

  2. Sreekuttan

    We would like to invite a film star as a chief guest of a cultural program. kindly send me a invitation letter format for the same.

  3. jon te

    Please email me a sample letter of invitation for a visitors visa to Australia for my mother in law,father in law,
    9 year old nephew and 3 year old niece who are in my in-laws care.They are from the Philippines
    The visa is for 3 months
    Thank you for your kind consideration

    1. Grant Nudds

      Hi Guys
      Do you have a template for a Friend Invitation for Visa Australia fom Indonesia
      I have a friend who lives in Jakarta and is applying for a Visitors Visa – Tourist Visa to come to Perth Western Australia.
      Would you have a template for this sort of letter that I can send to her.

      Grant Nudds

  4. H.Alkilani

    How to write request to Business company to tinvite us to visit them in their company for more cooperation in the future

  5. Obaje Friday

    Please e-mail me a sample wedding invitation letter to attend my immediate elder brother’s wedding in the united states of america.
    Many thanks.

    1. Admin Post author

      Hi Okeneye,

      we don’t have such a sample at this time. However, if you come up with a draft, we would be happy to help you edit it.

  6. Chidosky

    Please I want you to help me with the format of how to write invitation letter to a lawyer in my organization to address us on what it requires to have a legal organization in a giving society


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