What is an invitation letter?

What is an Invitation Letter?

An Invitation Letter is a document that presents a formal request for the presence of an individual, a group of people or an organization at an event.  An invitation letter may be formal or informal. It could be printed on paper or sent via email.

Invitation letters can be used for a variety of events such as weddings, graduation ceremonies, annual dinners, anniversary parties and birthday parties. They could also be used to invite guest speakers, keynote speakers and workshop facilitators to special meetings and events.

Content of an Invitation Letter

An invitation letter usually contains some information about the host, the date and time of the event, the venue of the event and how to accept the invitation. Invitations are usually sent many days in advance of the event, to give the invitees an opportunity to respond to the invitation.

Types of Invitation Letters

Invitation letters can be divided into two broad groups. Invitation Letters for Visa and Invitation Letter to events. Invitation letters to events can also be divided into two groups – Invitation letters to individuals for a special role in an event and Invitation to individuals to attend an event.

An invitation letter for visa is a letter written to a guest who resides in one country to invite a guest to visit them to in another country. The format for this kind of invitation letter is different from the invitation letter for social events.  If you need to invite a friend from another country to attend your social event, you would need to format the invitation letter in such a way that they can use it for visa application.

These two types of invitation letters can further be divided into personal invitation letters and business invitation letters. A personal invitation letter is written by an individual while a business invitation letter is written by a business.

Before you start writing your invitation letter

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How to use this site.

This website contains different types of invitation letters. We continue to write new letters from time to time. Whenever we get a request for a sample invitation letter that is not on our site, we try to write one as soon as we can. It may take us a few weeks to get to your request, but we will eventually get to it.

It is possible that your deadline would have passed before we put up your request. This is because we do this on a voluntary basis. We appreciate you our readers. Do not hesitate to make your requests. Even when we don’t post it before your deadline, other readers will appreciate it.

Our aim is to inspire you to write your invitation letter better and faster. We have discovered that when a sample is present, it becomes much easier to write your own.

You can take an invitation letter that is similar to your situation and modify it to suit your purpose.

Invitation Letters you will find on our site

We have a few categories of invitation letter on this site. Some are categorized by events, others are categorized by the special individuals that are being invited and others are general articles that can help our readers.

Sample Invitation Letters

Here are some invitation letters written for various events and addressed to a variety of people.



Invitation Letters and responses related to interview

When you want to invite someone to a job interview, you may need to send them an email or a letter. Here is a list of different letters and responses that will be useful. If you are the manager hiring or you are the one looking for a new job, these letters can inspire you as you write yours.

 Other Invitation Emails in the office

Other letters related to Invitation Letters

Your Turn

What is an invitation letter? What are your thoughts? Please leave your comments below.

33 thoughts on “What is an Invitation Letter?

  1. Lonnie genix

    I need an invitation for a fundraiser for a new housing project any ideas I was hoping to bring in the mayor and city council

  2. Sreekuttan

    We would like to invite a film star as a chief guest of a cultural program. kindly send me a invitation letter format for the same.

  3. jon te

    Please email me a sample letter of invitation for a visitors visa to Australia for my mother in law,father in law,
    9 year old nephew and 3 year old niece who are in my in-laws care.They are from the Philippines
    The visa is for 3 months
    Thank you for your kind consideration

    1. Grant Nudds

      Hi Guys
      Do you have a template for a Friend Invitation for Visa Australia fom Indonesia
      I have a friend who lives in Jakarta and is applying for a Visitors Visa – Tourist Visa to come to Perth Western Australia.
      Would you have a template for this sort of letter that I can send to her.

      Grant Nudds

    1. Sayo Adisa

      hi guy’s,
      please help me with a format of how to invite someone to a program in church as a guest speaker.

    2. Tevaasiny Vijayakumar

      Hello Mr.Collin, can I have the invitation letter you’ve worked on for references 🙂 it will be really helpful. I thank you in advance.

  4. H.Alkilani

    How to write request to Business company to tinvite us to visit them in their company for more cooperation in the future

  5. Obaje Friday

    Please e-mail me a sample wedding invitation letter to attend my immediate elder brother’s wedding in the united states of america.
    Many thanks.

    1. Admin Post author

      Hi Okeneye,

      we don’t have such a sample at this time. However, if you come up with a draft, we would be happy to help you edit it.

  6. Chidosky

    Please I want you to help me with the format of how to write invitation letter to a lawyer in my organization to address us on what it requires to have a legal organization in a giving society

  7. Jamie Smith

    I would like to invite a famous singer to come and sing at my WOW (Women of Worth Conference), can u help with samples

  8. Derlin

    Hello Guy’s,

    Please send me a sample of invitation letter for a Girlfriend visiting Australia. Your kind respond is much appreciated.
    Thank you

  9. Ruben Onyina

    Please help me with the sample of letters inviting a rich person to speech and prize given Day.

  10. Vivian

    I am Vivian and I am the Executive Director for Women for Tomorrow, Liberia. This organization is new in Liberia. We are hoping to do the Launch in August. I am appealing to you for a draft letter of Invitation for my guest and Key note speaker

  11. Bismark Gordon

    Am Alvin, Please Sir I wont you to help me with this. My auntie intended to send me invitation letter to come and further my education in America to get a degree and come back to Africa where my family is. And she is permanent US Citizen.
    Please would you have a template for this short of letter that I can send to her…. Many thanks

  12. Daphne Cossette

    I have a friend in Port Harcourt, Nigeria. He wants to come to Canada to see if he can get a job here. He wants me to send him a letter of invitation. However, he wouldn’t be staying with me at the time of his visit to Canada. I wouldn’t be paying for any of his expenses. How do I do this?

  13. Zain

    Hi All can you help me please I have to send an email next week this email will be meeting request for Manager Director I have to Confines him to accept this meeting. I need your help how to write professional email


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