Inviting the Fire Department, the Police, or any other government agency to your event is usually a good highlight to your event. Some of these agencies have a form on their websites that you can simply fill out and submit. However some do not have such forms. Should you need to write one of these letters, here is a sample invitation letter sent by a community organisation to the Fire Department to attend a community Barbecue and Family Day. Simply adapt this letter to suit your particular situation.
Sample Invitation Letter to the Fire Department to be present at a Community Event
Name of your Community Association (if Any)
123 York St, Kingston, Ontario, Canada.
Email: firstname.lastname@example.org Tel:1-800-222-3333
The Fire Chief
Fire Department, Station -222,
123 Street Address,
Kingston, Ontario, Canada
INVITATION TO ATTEND OUR FAMILY DAY EVENT
ABC is a community development center . There are a total 250 households in the Kingston north end most of which are members of ABC. As part of its annual activities, ABC is planning to hold a Family Barbecue on Saturday, 25th January, 2014 at 11:00 am at the John McDonald Park. The main purpose of this Barbecue is to foster community spirit amongst the residents of the Community.
As part of the activities of the day, we would be honored to have the Community Fire Department with a Fire Engine at the event, so that the children can interact with the firemen and the fire engine. If possible, we would also appreciate a short speech about fire prevention and what to do in the event of a fire. We have scheduled this presentation for 1:00pm on that day.
We are expecting a total of about 200 – 400 people at the event. Kindly let us know as soon as possible if you would be available to attend our event and any other questions you may have.