The letter you are about to read is a sample invitation letter for annual general meeting
I have included a make believe background story.
Please note that the names and locations used in this story are not real and may not exist in real life.
Background story
It is the beginning of a new school year, and Mr Tom, The Principal of The Green Oak School has sent out letters inviting the Teachers for an annual general meeting. Here is what he wrote;
Sample Invitation Letter for Annual General Meeting
[Date]Mr Tom
The Green Oak School
No. 11 Lantana Avenue
(City, state, country, zip code)
Dear Teachers,
INVITATION TO ANNUAL GENERAL MEETING
I cordially invite you all to our annual general meeting to mark the beginning of a new school year.
We worked tremendously hard and celebrated so many wins this past year, and I must say it is highly commendable. Your hardwork has paid off handsomely, and on this note I call on you all, let’s work together as a team and do it again in this new school year.
This general meeting takes place on Monday, the 1st of September, between the hours of 10am and 2pm with a 30 minutes break in between. The venue for this meeting is the general Staff room.
This meeting will enable us to discuss, plan and be ready for the new school year.
We will be discussing the various obstacles we encountered in the past year, and how we can improve and build on the work , and also how we can take this school to the next level. We will also be reviewing the accounts of the past year, while designing the budget for the new year.
I urge you all to come prepared and in time.
Thank you all for all that you do to ensure that the pupils of this great school become the best they can be. I sincerely appreciate your individual and collective efforts.
I look forward to seeing you all at the general meeting.
Thank you
Yours faithfully,
Mr Tom
*Always remember to print official letters on letter headed papers, and don’t forget to sign right below your name.
**This letter may also be sent as an email.
Conclusion
Thank you for reading this sample invitation letter for annual general meeting. I hope this served as an inspiration to you writing your own letter.