Congratulations on your book club! I guess you have an awesome plan laid down for your book club already. However, there is no point having something beautiful that people won’t get to be a part of and for something as awesome as your idea, you’d need to send out invites. That is the purpose of this post. I’m going to be guiding you on how to write book club invitation letters and I’d include a sample of what your invitation letters should look like. So, let’s begin.
Why do you need Book Club Invitation Letters
You might find this question hilarious but a good number of people wonder why they have to go through the stress of composing such invites. Why not just spread the news by word of mouth? First of all, you should already know that the reason why you started a book club is to give friends, family and sometimes strangers, an opportunity to get together one day a month and share their findings with each other after having read the book for the month. In my opinion, Word-of-mouth is great. It can get the job done. However, while it might be a great way to get the word out, you shouldn’t rely solely on that. It is just one piece of the puzzle and in the long run, depending on the kind of book club you want to run, it will come in very handy.
I believe that It’s best to start out with sending out book club invitation letters. Not only is it courteous but it is very effective in serving as a great reminder. Most people like me, tend to be very forgetful due to the fact that we live in a busy world. We might forget things we hear in passing but if there is some sort of physical evidence to remind us of what we have to do, it’s easier not to forget. So, that’s why I’d prefer something written and given to something told. I do hope you get the point I’m trying to make. It’s best to start with some kind of physical evidence of invitation alongside word-of-mouth than rely on word-of-mouth to do the trick.
Just Before the Book Club Invitation Letters…
I’d like to mention a few tips for the benefit of any of my readers who don’t know how to start a book club. You can’t be sending out those book club invitation letters without having a strategy first. So, here are a few helpful tips,
- Decide what kind of book club you’d like to have. Will it be one where any kind of book is read or you have a specific genre in mind? Are strangers welcome or strictly friends and family? How many people? What time do they meet? Your book club can have a central focus or feature a variety of literature. It’s all up to you to make inquiries and decide.
- Make a list of people you have in mind to invite. It’s always great to start with friends – people you are familiar with. Be sure they are interested in the kind of books you have in mind. But you have to be careful though. Having familiar faces can sometimes cause you to drift from the purpose of the meeting and start to chat about other things. You should have contingencies for that.
- One good way to avoid losing track of your book club’s focus is by inviting strangers and distant acquaintances. Now I know that this might be a little difficult but these strangers might just be who you need to bring a new kind of flavor and fresh perspective to the group. Libraries are one of the best places to meet such people as well as bookstores. It doesn’t mean you won’t find them in other places. Just engage them in small talk and try to find out what kind of literature they are interested in.
- The advertisement of your brilliant idea is where the book club invitation letters come in. And amazingly, you can advertise by sending out this invites online too. You can go traditional and print out flyers so people in your neighborhood can see. But the focus of this article is guiding you to write book club invitation letters so let’s return our focus to that.
What to include in your book club invitation letters
Here is a few important thing you shouldn’t miss out when writing your book club invitation letters.
- Your tone should be warm and friendly. It should make strangers see a reason to want to be a part of your book club.
- Include the location, date and time.
- Your book club invitation letters must include essential information, such as the time and date of the approaching meeting. Very important! If you miss out on that, it means you’ll be having your book club meeting alone or with a few friends that already know the place.
- Additionally, you should pick a book beforehand and include it in the invite so that all readers show up well-read. You can consider using book-themed invitation decorations, or include a bookmark, to spark book club excitement.
- Also, remember to include a contact email address or phone number that they can reach out to just in case they have any inquiries.
Book Club Invitation Letter Samples.
I should mention that there is an option of sending out handwritten book club invitation letters. You can customize it by addressing it directly to the recipient. This would work for someone you know but it’s time-consuming. Online styles are often free on websites such as Evite so I’d say you should consider using e-cards. They are easy to design and a great way to reach out to them. Canva is also a great place to create such designs. Just find out if all your potential book club members have an email address. If you have a book club open to the public, you can also design posters on Canva so you can print out and place them in bookstores and libraries.
Here are a few book Club Invitation digital ideas that would help inspire you.