Media coverage is the lifeblood of just about every event. Whether or not the event impacts the general public, the advent of technology has successfully stratified society’s elite functions into two; media coverage friendly or unimportant – thus the need for an invitation letter to media for coverage of an event.
The use of television, radio and other sources of mass communication enhances visibility and broadens your target audience significantly. Be it a social event, political gathering, educational program, business or any religious gathering – media coverage creates publicity of the event and can be instrumental in capturing moments of events for later reference and use.
And what better way to attract the attention of a media coverage agency, other than to craft an invitation letter to media for the coverage of an event?
The idea of a media coverage invitation is to create a relationship by partnering with a media coverage agency in a way that would be insightful. The invitation letter to media for coverage of an event is significant for this reason.
Tips For Writing an Invitation Letter to Media for Coverage of an Event
Sending a great invitation letter to the media for the coverage of your event might be the determinant factor for whether or not they turn up – here are a few tips that should set you right on your way;
Send Advisory Ahead Of Time
Send the invitation at least one or two weeks before the event so there will be time for a reply to the letter and meeting for more precise planning before the date.
- Include The Necessary Details
This would include the duration of the event and the location of the event is very important in planning
Follow Up Calls
Ensure that subsequent to delivering your invitation letter to Media coverage of an event; make reminder calls to necessary personnel, especially when the date for the event draws near.
Sample of an Invitation Letter To Media For Coverage Of An Event
[Organization’s Logo or Personal Address]
Wow Media Solutions
2765 RedBud Avenue
3rd June 2017
Our organization is well affiliated with your giant strides in the field of media coverage and is quite impressed with the impact you have made so far. It is for this reason that we invite you to cover the 21st lecture on the effects of global warming to the African communities by professor by O.E. David on the 3rd of June 2017.The event is scheduled hold at the Ebitimi Banigo Banquet hall from 2pm till 4pm.
Our event seeks to capture the milestone lecture of the lecture on global warming from an African perspective, create public awareness and involvement and celebrate with professor O.E. David on a great personal achievement
We require complete coverage of the event from camera men, and also want to be in your channel and on a segment in your news broadcast. It is our hope that the coverage would also be used in the print media.
We hope to receive your media personnel In a lunch one hour prior to the event. In this light, we are expecting your reply as soon as possible in order to make plans for the forthcoming event.
Thank you in anticipation of your favorable response.
Society For Youth Advancement