There are a variety of reasons why you would consider writing a leave letter. In some instances, you would be at ease to indicate these reasons while requesting for permission to go on said leave. Other times, divulging every intricate detail may not be an option – perhaps for the sensitivity of the reason, or for the fact that it might attract undue attention; ultimately, it is your decision how much information you are willing to share.
Writing a leave letter for personal reasons may be very tricky. While you may choose to only share a limited amount of information regarding why you are requesting for the leave, you may be required to at least state the reason on a surface level alone. Otherwise, expect the request to be given bottom priority – not because you aren’t entitled to a leave but because the management must ensure that peculiar situations such as these do not encourage subsequent inordinate requests from your colleagues.
What to Include In a Leave Letter for Personal Reasons
- Prior to writing the letter, bring yourself up to speed with your rights according to the provisions of the organizations policy and determine whether it is suitable for you to make the request.
- Begin by stating how much time you are requesting and when you would like to begin the leave, as well as resume office activity.
- You may include a basic explanation of why you are taking the leave – such as, stating them as ‘for health reasons’ or ‘to attend to family matters’, as long as including these details do not make you uncomfortable or violate your right to privacy.
- If possible, include an offer of your services or assistance while you are away; or, in the very least, your contact information to enable the management access you when necessary.
- Include a note of thanks to your employer for considering the request.
How to Send a Leave Letter for Personal Reasons
Very often you may be required to have a face to face conversation with your supervisor regarding the leave of absence. Again, you may not give them every detail of the situation but be prepared to answer a few questions with regard to the situation
The meeting may be followed up with written document which would state the terms of the leave. You may send the letter via email, or deliver by hand.
Sending a Hard Copy Letter
Below is a sample of a leave letter for personal reasons which could easily be altered to suit any specific need; hopefully, this could provide a template for what you need –
SAMPLE LEAVE LETTER FOR PERSONAL REASONS
Your Name,
Street Address,
City, State & Zip Code,
Date.
Superior’s Name
Office Title (Position)
Organization’s Name
Organization’s Address
Dear Sir/Ma
I would like to request a X month/week/day leave of absence for personal reasons. I understand my position and relevance to the organization – thus, I wouldn’t be making this request if it wasn’t absolutely necessary.
If approved, I would like the leave to commence from (date) with my scheduled resumption date on the (date). During this time, I would gladly offer any services that I am liberty to and I would answer any questions via email or phone when possible.
Thank you in anticipation of your favorable consideration.
Sincerely,
Your Signature
Your Name
Phone Number
Sending an Email
In the event that the letter is to be sent by email, you do not need to include your personal details at the top of the letter, it should also include a subject line and include your contact information below.
SAMPLE LEAVE EMAIL FOR PERSONAL REASONS
To: Manager_Name@business_name.com
From: Employee@business_name.com
Subject: Medical Leave of Absence Request
Dear Manager’s Name,
Dear (Managers name),
I would like to request a X month/week/day leave of absence for personal reasons. I understand my position and relevance to the organization – thus, I wouldn’t be making this request if it wasn’t absolutely necessary.
If approved, I would like the leave to commence from (date) with my scheduled resumption date on the (date). During this time, I would gladly offer any services that I am liberty to and I would answer any questions via email or phone when possible.
Thank you in anticipation of your favorable consideration.
Sincerely,
Your Signature
Your Name
Your Department or Office Position
Other Tips to Consider
- Provide your employer with as much advance notice as possible as it will make it easier for your employer to make arrangements for a reassignment of tasks.
- Plan your finances prior to filing your request. This will guarantee your ability to pay your bills for the duration of the leave without the normal cash flow your job provides
- Plan your next steps subsequent to submitting your request. Especially considering what steps to take if your request is denied (which is highly unlikely in this instance).
In the midst of dealing with life’s various demands, attending to the demands of work and caring for oneself may be too much to handle. Often, working class individuals who believe the stress or environment at their work is becoming too much to juggle, especially with certain with other tasks or circumstances, may need to take some time off to that effect – the time off allows them to focus their energy and effort on the task at hand so that they will be able to better participate and provide better output while attending to work responsibilities and its other demands on return.
Whatever the problem, perhaps a leave is indeed all you need.
