Letter to Accept an Invitation

Invitations are special for a variety of reasons. For one, they are a reflection of the sender’s perception of the invitee. Invitations betray subtle hints that one person is important to the frame work of an event, function or appointment. And while most people may insist on tagging certain events as ‘invite-only’, which event isn’t? Who really wants to attend a function to which they have not been invited?

So, invitations are great – but what do you do when you receive an invitation?

There are a number of responses that you may have to an invitation – and quite frankly, it is good discretion that allows you decide what events to attend and which not to – but regardless of whether your response is positive or negative, it is only common courtesy to respond.

In the event that you agree to the invitation or a request, it is necessary to show your decision with enthusiasm. One of the best ways to do this is to simply create and send a letter that states that you accept. The act of replying says great things about your character.

The best part about a letter to accept an invitation is perhaps the fact that it is much easier than the decision to say ‘yes’.

Invites to Which You May Reply With a Letter to Accept an Invitation

• Dinner invitations, lunch outings, hospitality and informal meetings
• Admissions requests: educational institutes/clubs/organizations
• Employment offers/Interviews
• Speaking engagements, workshops, formal gatherings
• Wedding ceremonies and parties
• Privy memberships and franchising opportunities
• Requests for donations and invitations to non-profit functions.

Components of a Letter to Accept an Invitation

• Appreciation for the invitation

It wouldn’t hurt to state this at the beginning of a letter to accept an invitation. It would reassure the sender that the invitation is no imposition on your schedule, and that you value the opportunity to attend a function, and their efforts towards putting it together.

• The Thoughts that inspired You to Agree to the Invitation

The thoughts that inspired you to agree to the invite or proposal should also be expressed in the letter. It is important to include this to, as a pleasure for the inviting party to read.

• Details of the Event and Duties You May Agree to Carry Out

To customize the letter even further you may include details of the event as well as the amount of contribution you agree to and what duties you might be assisting with upon approval.

• Any Needs That Might Ease Your Attendance

Whether you need address and directions to the venue, special need for disable or a receipt for charitable donations to use as a tax deduction – it should be mentioned in your reply which accepts the invite.

• Indication of How Much it is Your Pleasure To Attend

Express with transparency how much of a pleasure it is for you to attend, or to be promoted and/or finding growth from the situation.

Sample Letter to Accept an Invitation

Depending on the scenario, the tone of a letter to accept an invitation varies. In some instances some senders may even include a request for an RSVP to let the sender know whether or not you will attend and an alternative route for regrets only; i.e. if you would not be attending.

Below are a few sample templates to serve as a guideline for any of such kind of letters – they are each crafted to suit various situations;

• Sample Letter to Accept Invitation to Formal Event

(COMPANY LOGO/PROGRAM LETTERHEAD)

John Doe

(Office Held)

XYZ Company

(Company Address)

(Date)

Dear Mr. John Doe,

I have received your invitation to witness the inauguration of your new business held in (Company Address). I am very pleased to confirm that I will be attending the foresaid event.

It is my honor to be invited by you and will always be grateful for this wonderful gesture.

I assure you that you will always have my support and if there is anything I can do to assist you further, to give this new business a kick-start, please do not hesitate to contact me and I will make sure that there are no stones left unturned to make this business successful.

 Thanks again for this honorable invitation.

 Sincerely,

Adams G. Adams.

• Sample Letter to Accept Invitation to Social Event

While it may not be appropriate to use certain words for formal letters, this is not the case for informal instances such as these.

Adams G. Adams

(Address)

City, State Zip

Dear Mr Adams,

I have received your kind invitation to attend the dinner at (address), on (date). I have to state that I am quite ecstatic and honored to have received this.

I am looking forward to receiving further information towards these plans.

Sincerely,

John Doe

(Contact Information)

• Sample Letter to Accepting Invitation to Speak

This would be particularly great to accept formal invitations to various functions;

(COMPANY LOGO/PROGRAM LETTERHEAD)

John Doe

(Office Held)

XYZ Company

(Company Address)

(Date)

Dear Mr. John Doe,

I have received your invitation to act as guest lecturer at your investments seminar and for the remainder of the conference. I am grateful for the opportunity and I’m sure to make sure yours is an enjoyable time for everyone.

I will require an overhead projector and a projector screen. I will provide you with informational packets when I have chosen the appropriate level of material for my audience analysis.

I am honored by your request, and will do my best to help ensure the conference is a success.

Yours truly,

Adams G. Adams.

• Sample Letter to Accept to Serve in a Honorary Position

(COMPANY LOGO/PROGRAM LETTERHEAD)

John Doe

(Office Held)

XYZ Company

(Company Address)

(Date)

Dear Mr. John Doe,

I am both surprised and excited that your organization selected me to serve as an honorary chairperson and to grant permission to your organization to use my name for promotional purposes.

I have had an interest in your cause and I am eager to lend my support and I promise to participate on a nominal level only.

I also hope you will meet with every success in your praiseworthy endeavors. Our community stands to benefit a great deal as you accomplish each objective.

Thank you once again for your honorable consideration.

Sincerely,

Adams G. Adams.

Ultimately however, and for whatever purpose a letter to accept an invitation helps to solidify your stand and make a lasting impression on the sender.