Whether it is to explore other better opportunities, or because of circumstances beyond your control, resigning shouldn’t always be considered a bad thing. In fact, the most guarded secret of success is knowing when to move on; and leaving prompts you in the right direction.
However, regardless of your sentiments towards your soon-to-be former job, a resignation letter is necessary to state your intention to leave politely.
Sample Resignation Letter – Categories
While it seems like an odd way of putting it, there are different kinds of resignation letters. The categorization is made depending on the circumstance surrounding your departure and the policy your organization has on resignations. It is often advised to tailor your Letter to suit your particular situation.
The types include –
- Short notice resignation letters – particularly if your intention is to leave the job immediately, or shortly after.
- Resignation letters that include a reason for leaving (stating reasons aren’t necessarily a must)
- Job specific resignation letters; which are written to resign from a particular role, even if it doesn’t mean leaving the organization entirely
- Resignation letter for colleagues and thank you resignation letters – these go without saying.
Things Incorporated Into Our Sample Resignation Letter
Circumstances not withstanding, there are a few elements that are similar to most resignation letters (if not all), you will find that the sample resignation letter we provide, has all or some of these features –
Address Of Manager Or HR Department Contact
The resignation letter should be addressed either one of the managers or the HR department. It is always a smart move to give a verbal notification to your supervisor or manager before filing a formal resignation; it shows your regard for their authority.
Brief But Clear Mention Of Your Intention To Resign
State your intention to Resign clearly, without leaving room for assumptions. Be succinct about the details you need to include; and if it takes too long to explain, consider scheduling a meeting with your manager to discuss it.
Refer To The Notice Of The Provision In Your Contract (Not Compulsory)
If there are provisions in your employment contract that might come in handy for your resignation, you may also consider mentioning them. This, however, is not compulsory.
State Your Reasons For Leaving (Also Not Mandatory)
You may also include the fact that you are leaving for a new job, better position or relocating. Whatever the case, keep your explanations precise. This isn’t mandatory as well.
Specify The Date That Your Resignation Would Take Effect
State clearly when you intend to stop fulfilling any job-related duties to the organization. This is relevant for processing and is instrumental to when you get any entitlements that are due you.
Include A Personalized Thank You, Or Heart Felt Message (Not Compulsory As Well)
You may (or may not) choose to include a thank you section. Indicating your gratefulness for the opportunities and support you have been given, however – it is only polite to close your letter stating that you regret the inconveniences that would be caused by your resignation.
Sample Resignation Letter
Wade D. Soto
Huffman & Boyle
166 Pickens Way,
Long View – Texas
9th August 2017
Racheal G Cox
Huffman & Boyle
166 Pickens Way,
Long View – Texas
I would like to inform you that I would be resigning from my position as Financial Analyst for Huffman & Boyle, effective from 19th August 2017
This is as a result of the fact that the hours are far more than my young family can bear , and because I wuld like to explore a different carreer path. Thus, in acocordance with the provisions of my employment contract, I would like to tender my resignation
I am grateful for the oppotunites given me while working with Huffman and Boyle both professional and other wise. I have enjoyed working in this establishment, and I regret whatever inconveniences my resignation would cause.
Kindly let me know I f I can be of any help during this time
Wale D. Soto
Sample Resignation Letter (Email Alternative – If Appopriate)
Email Subject Line: Resignation – Wale D. Soto (Huffman & Boyle)
My apologies for this email notification, however – this is as a result of prevailing circumstances.
Kindly accept this Email as a notification of my intension resign from my position asFinancial Analyst for Huffman and Boyle effective from 19th August 2017
This is as a result of the fact that the hours are far more than my young family can bear , and because I wuld like to explore a different carreer path.
I am sincerely grateful for the oppotunites given me while working here, both professional and other wise. I have enjoyed working in this establishment, and I regret whatever inconveniences my resignation would cause.
If I can be of any help during this time; kindly inform me
Ultimately the notification is no more than just an attempt to keep all relationships intact, now – you really don’t want to burn brigdes. Everyone is important in some sense.