Formal Invitation Letters for Guest Speakers, Keynote Speaker, Workshop speakers/facilitators can be quite difficult to write. Like every letter, an invitation letter usually reflects the personality or the values of the person or organisation writing it. The Sample invitation letter below is for inviting a professor for an international Conference. The mood of the letter is serious and the letter is very formal. This letter is presented to give inspiration to anyone who needs to write a similar letter. You can make your letter less formal or even more formal, as long as you keep all the information necessary for your invited speaker to decide whether to accept your invitation or not.
Sample Invitation Letter
Dr. John Doe
Director of Research
New York, NY 23456
International Conference: Using Widgets in the next phase of Small Devices Integration
Dear Dr. Doe,
We are pleased to invite you to the “International International Conference: Using Widgets in the next phase of Small Devices Integration,” scheduled from 28-30 March 2012 in Washington DC. This Conference will be a joint effort of the University of Concordia and the University of Michigan.
The Vice Chancellor of the University of Michigan Dr Samuel Golden, will inaugurate the Conference and the President of Bell Industries is expected to address the Closing Ceremony.
The Conference deliberations will be on the following themes:
- Using Widgets for whatever
- Transforming widgets to whatever
- Reusing Widgets
This Conference will examine research and development both locally and internationally. (this is where you let the speaker know what to expect)
It is an honor and privilege to invite you to participate in this Conference as Speaker for the Workshop on “Using widgets for whatever”. We believe that your contribution to this field is unparalleled and a workshop on this topic will be of great benefit.
We look forward to a positive confirmation, an honor for us indeed. Kindly RSVP by Feb 20, 2012 to the Conference Secretary, Ms. Mary Longe, at firstname.lastname@example.org
Dr Mark Loner
Conference Planning Chair
Dept of Electronics
Mark University, Michigan.