Here is a sample of a letter that an event organizer will send to a prospective speaker. In the scenario that follows, an employee training event has been organized and the organizers would want the speaker to simply present a speech to encourage the employees and make their work easier.
K Willer & Co.
344 Broad Street North
Buffalo, NY, USA 12409
September 2nd, 2012
Mariette, NY, USA 12980
Invitation to Speak at Employee Training Event
I will like to invite you as the key note speaker at our upcoming Employee Training Event. This is a quarterly event planned by the HR department to inspire efficient work ethics and professionalism. This event will be held at the Buffalo Marriott Hotels on the 26th of November this year. The theme for this event is “Converting to IFSR with Ease”.
This will be a very helpful training for all of us. As the president of the fastest growing conversion company in the state of New York, you are the only authority that we can always bank for critical topics such as this. In addition, 4 of our employees were at your training at the beginning of the year and have been pressing to get you to come. For this event 70 employee are currently registered so you will have a very active audience.
We will be providing you with accommodation, transportation and feeding for this event. Kindly let us know what your rates are for such an engagement.
Kindly confirm that you will be able to speak with us in November. I could be reached by phone at 627-448-1234 or by email at FrankOliver@kwiller.com.
Our website is www.KWiller.com to give you more information about the event.
HR Dept & Head of Planning Committee