Sample Invitation email to a business meeting

A few people have asked about a sample email inviting team members to a business meeting. Here is a sample that you may find useful. At the least it will give you an idea of how to start your email. Should you decide to send individual mails to your team members, then you can add some person touch to it. I don’t see a need for that though.


SUBJECT: Business Meeting on Thursday Jan 23rd at 9:00am

Hello team member,

I would like to expresses by personal gratitude for working so well as a team and being able to achieve last year’s targets. I am sure there were valuable lessons learnt from few mistakes made however we learn and improve through our mistakes.

This new year brings along new challenges and goals that cannot be achieved without contribution of everyone on this team.

In order to discuss this year’s work plan and to highlight each team member’s role, a meeting has been scheduled for Thursday, January 23, 2013 in the conference room at 9:00am. The team leads are requested to make a 15-20 minutes a presentation that covers last year’s achievements and next year’s plans. Any additional agenda regarding resource and funds allocation may also be included in the presentation.

Please acknowledge receipt of this email as usual.

Dave Topal