Category Archives: Others

Naming Ceremony Invitation Letter with Samples

Writing a naming ceremony invitation letter requires skill and attention to detail. Does that sound too serious for a naming ceremony? Well it probably does, but nevertheless, it is true. An invitation letter that is badly written would essentially send the wrong message. What sort of wrong message could an invitation letter possibly send? I’ll tell you. A badly written naming ceremony invitation letter could make the receiver feel unimportant, and on the flip side it could also look too patronizing and therefore lead to the one thing you won’t want which is having your invitation ignored. No one likes to be ignored especially for a special occasion such as the naming ceremony of their child. So, for that reason, this article would show you how to write a proper naming ceremony invitation letter. But before I proceed I would explain what a ‘Naming Ceremony Invitation Letter’ is.

What is a Naming Ceremony Invitation Letter?

A Naming Ceremony Invitation Letter is a written note which announces the special event where you will officially introduce the name of your new child to your family and friends. The event could be hosted a few days after the birth of the child or some months after depending on the parents of the child. The ceremony is a time for family and friends to officially meet the little baby so despite the religious & cultural significance often attached to the ceremony, the event is very much a social gathering in honor of the baby. Its celebration is similar to a birthday, the difference being that the day isn’t the day the child was born and the baby doesn’t get to socialize with his/her peers. All the other things that come along with birthdays such as gifts and well wishes are also present in a naming ceremony.

Invitation cards are a very courteous way to invite your guests in the first-ever celebration event of your little one. Some naming ceremony invites mention the name of the child on the invitation card but most wait till the ceremony before announcing the names.

The first thing to consider when writing a Naming Ceremony Invitation Letter is this; Make sure the invitation has a personal touch. The invitation should feel personal to each person you invite. This can be achieved by doing the following;

  1. Add a picture of the baby (optional).
  2. Write out the individual name of the guest, if it is a hand-written letter, or print the names if the invitation is printed.
  3. Deliver it to the guests individually. Physical delivery to the guests through messengers or courier would be ideal but in these days of social media, a personal email or message would be good. Avoid posting it on public platforms where many people can read it, for instance comment sections of social media or group chats. This defeats the intimate nature of a naming ceremony which should be a gathering of family and friends and not strangers.

The second thing to consider is to make sure that the invitations look good both on both paper and phones. Use the right colors and fonts. Use bright colors which would communicate the bright mood of the invitation but not too bright as to make the important details of the invitation non-legible. The fonts on the other hand can be stylish but not too stylish as to be unclear and hard to read.

The third thing to consider when writing a Naming Ceremony Invitation Letter is to add heartfelt thoughts to the invite.

Lastly and most importantly you ought to highlight important details like date and venue using the bold and italic options or use bullet points to make the information clearly visible.

Samples of Naming Ceremony Invitation Letter

Sample One

“Dear, Geoffrey,

The pleasure of your company is kindly requested, please mark your calendar for 17thOctober for the naming ceremony of our little bundle of joy ‘Judith’, at 7th Avenue, Gwarimpa Estate, at 6 pm onwards. It will be followed by dinner.”

Sample Two

“Mr. Jeffrey, we the Tarfa family happily invite you and your wonderful family to a grand naming ceremony of our daughter at our home in Gwarimpa, 7th Avenue, on the 15th of January. There’ll be a short service at 11 am within the house premises where the names would be announced, which is to be followed by lunch.”

Sample Three

“Hello Joselin,

Our baby, a beautiful girl will grow up to be a wonderful lady; mark your date, that’s the plan!” You are hereby invited to the naming ceremony;

Date: 14th Nov at Venue: 7th Avenue, Gwarimpa by Time: 4pm onwards.

The ceremony will be followed by dinner and dancing.”

If you are too busy to write invitation letters, you can always download templates online, but this downloaded template must be edited to follow the guidelines of a good letter of invitation to a naming ceremony mentioned earlier. When editing/customizing the letter you should;

  1. Change the images to that of your baby.
  2. Change the fonts (optional).
  3. Change the colors (optional)
  4. Change details like your names, time and venue of the ceremony etc.

Another way of sending a Naming Ceremony Invitation is by Video. In this case the parents of the child may record a single video following the important guidelines stated earlier like; including the baby’s picture and giving a heartfelt short speech(invitation). However, it cannot be so personal as to mention individual names as this may lead to making many separate videos for different guests. But when the guests are very few then video invitations can be personalized to include individual guest names. This method of sending an invitation is easier but written invitations (whether physical or virtual) feel more personal and are therefore more advisable.

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Writing An Invitation To An Exhibition

To understand what an invitation to an exhibition is, I’ll first of all describe what an exhibition is. In the generic sense an Exhibition is a display or demonstration of a skill. However, in this context, an Exhibition is a public display of works of art or items of interest, held in an art gallery or museum or at a trade fair.

An exhibition is important because it is an avenue for people to interact with other people of similar mindsets. Exhibitions are a part of the marketing activities of most types of businesses in the Science and Art based industries.

An invitation to an exhibition can be in different forms; it can be in writing, a recorded audio or video, but this article is concerned mainly with a written invitation. I would mention the requirements of a written invitation to an exhibition and then I’ll drop a sample for easy comprehension.

The success of an exhibition depends on its attendance; the number of people that attend and the quality of people that attend. This is where the function of the invitation letter comes in; this letter informs people about the details of the exhibition while persuading them to attend it.

 

REQUIREMENTS FOR A LETTER OF INVITATION TO AN EXHIBITION

  1. Be clear about the topic/subject of the letter. Write it out clearly.
  2. In the body of the letter be careful not to stray from the topic.
  3. It should be straight to the point. Avoid using unnecessary flowery words intended only to flatter the receiver of the letter.
  4. Properly address the recipient of the letter.
  5. The language of the letter should be a balance between formal and friendly/inviting.
  6. Avoid spelling and grammatical errors.

 

The invitation to an exhibition has more than one purpose; it can be an invitation for attendance or an invitation for participation.

  1. Invitation for attendance: This can be an email or a physical letter, hand written or printed and deliverable personally or by courier. This letter merely solicits for the attendance of certain people who have various interests in the works being exhibited. Letters of invitation are only sent to potentially interested people like potential customers, dealers or financing institutions.
  2. Invitation for participation: This can be an invitation to rent exhibition stalls, invitation to volunteer or an invitation to sponsor.

 

Samples of invitations for attendance at an exhibition

  1. Physical Letter (Printed or Hand written) deliverable personally or by courier.

No. 52, Onitsha Crescent,

Off Gimbiya Street.

Area 11, Garki,

Abuja

10th of January, 2018.

Mr. Stanley Eze
Managing Director,
Jabi Micro Finance Bank
Opposite Sandralia Hotel,
No. 7 Solomon Lar Way

Jabi, Abuja

Invitation to attend the green-land exhibition

Dear Sir/Ma,

Greenland Enterprise on behalf of our management take immense pleasure in inviting you, Mr. Stanley Eze, and your family to attend the 5th annual Greenland Science Exhibition 2018. The exhibition will be for 5 days from the 12th to 16th of March 2018 and you are requested to attend it.

The main aim behind conducting such an exhibition is to display our new innovations to educate people on the effect of Technology in the Health Sciences. Also the exhibition will help people and professionals interact with each other. Thus do make it for the function along with your friends and family.

Yours Truly,

Dr. Susan Tarfa

 

__________

Signature

  1. Personal Email

Dear (Mrs. Aileku),

It is a privilege to invite you to the 5th Annual Green Field Art Exhibition. This event will be held at the Maryam House opposite Aso Savings Bank on Secretariat Road, Kuje, Abuja, from the 2nd to the 6th of October 2018. The exhibit will begin at 10:00 am and end at 5:00 each day.

This upcoming event is organized for the benefit of individuals of families who wish to explore and find new artworks and it also gives the artists, art dealers and sponsors a chance to network.

We at Greenfield Arts would appreciate your attendance.

Respectfully Yours,

_______________
Oghenekevwe Okonkwo

 

Samples of invitations for participation at an exhibition

  1. Physical Letter (Printed or Hand written) deliverable personally or by courier.

No. 52, Onitsha Crescent,

Off Gimbiya Street.

Area 11, Garki,

Abuja

10th of January, 2018.

Mr. Stanley Eze
Managing Director,
Jabi Micro Finance Bank
Opposite Sandralia Hotel,
No. 7 Solomon Lar Way

Jabi, Abuja

INVITATION TO EXHIBIT AT THE GREEN-LAND EXHIBITION

Dear Sir/Ma,

Greenland Enterprise on behalf of our management take immense pleasure in inviting you, Mr. Stanley Eze, and your company Stanley Animations to participate at the 5th annual Greenland Science Exhibition 2018 by buying exhibition stalls. The exhibition will be for 5 days from the 12th to 16th of March 2018 and the stalls cost N20,000 each.

The main aim behind this exhibition is to display our new forms and promote up and coming artists in the art industry. Also the exhibition is a platform for artists and art dealers to network with each other. Please do inform us of your intention to exhibit before the 8th of March 2018. Thank you for your anticipated reply.

Yours Truly,

Mrs. Susan Tarfa

 

__________

Signature

 

  1. Personal Email

Dear (Mrs. Aileku),

It is a privilege to invite you to participate at the 5th Annual Green Field Art Exhibition by buying an exhibition stall, each stall costs N20,000 and an usher will be assigned to you for the duration of the Exhibition. This event will be held at the Maryam House opposite Aso Savings Bank on Secretariat Road, Kuje, Abuja, from the 2nd to the 6th of October 2018. The exhibit will begin at 10:00 am and end at 5:00 each day.

This upcoming event is organized for the benefit of individuals of families who wish to explore and find new artworks and it also gives the artists, art dealers and sponsors a chance to network.

We at Greenfield Arts would appreciate your participation.

Respectfully Yours,

_______________
Oghenekevwe Okonkwo

 

In conclusion, the invitation letter, whether a letter of attendance or participation, should be formal but friendly and should only be sent to people with direct interests to the subject matters of the exhibition. This is where the quality of attendance comes in, if the people in attendance have no interests or don’t understand the exhibits, then you would end up having a clustered place with no potential sales or business deals. If attendance was based on the payment of tickets it would have been profitable but since there are no tickets, it’s better to just invite the right people.

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Wedding Invitation Letter

If you are having trouble finding the right wedding invitation letter wording, you sure are in the right place. Let me start by saying big congratulations to you and your spouse-to-be. Marriage is something beautiful to look forward to and I’m so happy that you two lovebirds found each other. So, I guess you’ve picked a date already and you want to start sending out those wedding invitations but you are not getting any writing inspirations. You are the reason I wrote this article. I am going to try to break the whole process down for you so you can get fresh ideas for yours. Feel free to pick any of the samples at the end of this article. However, let’s lay some ground rules first.

When to send out your Wedding Invitation Letter

Well, it is totally up to you. But here is my advice. Do not send out invites if you are not certain about the date you picked yet. Giving notice six months or a year in advance might sound great but it isn’t advisable. Anything can come up within that long period of time which might require that you reschedule or perhaps cut down on your guest list. So, don’t be in a hurry. if a lot of people are going to have to travel for your wedding, sending the invitations out two or three months in advance will be a greatly appreciated. Take your time and choose a date that works well with your schedule and your spouse’s too. Also, consider not sending out to everyone that comes to mind. Work with your budget. For instance, if your budget allows you to invite 100 people, make a list of those hundred people in order of priority. We all know that there are some people whose presence you value more than others. Pay attention to this fact while compiling your guest list.

Wedding Invitation Letter Etiquette

I believe that a lot of preparations for your wedding are underway already. Now, there is the matter of drafting and sending out your wedding invitation letter to those you wish to share the moment with. Here are a few pointers I call Wedding Invitation Letter Etiquette, to guide you while you prepare to write.

Tone of your Wedding Invitation Letter

You should know that not everyone is going to be addressed the same way. Why? Because relationships happen at different levels and it is important not to get that mixed up. For instance, if your boss is on your guest list, the way you address his invitation letter won’t be the same way you’d address your friend’s letter. Your wedding invitation letter for your friend will carry a personal, informal time while the one for your boss will have a formal tone. So, it is important to bear in mind the kind of relationship you have with the people on your guest list and address them accordingly.

Include Important Details

Details of the venue and time should not be left out for any reason. Amazingly, some people forget to include their name and that of their spouse. Please don’t forget that and assume that they will figure it out by themselves. Be sure to include all of that including the number to call for further inquiries. If there is going to be a color for the day, please include it in the letter so they can be informed about it beforehand. The key here is just to remember to legibly communicate who, what, where, and when.

Using Punctuations

You shouldn’t use punctuations at all except when writing titles like Mr., Mrs., or Engr. The return address to be included must be the hosting party’s address. Also, don’t forget to capitalize these letters and the names that follow. Your date should be spelled out clearly in either of these formats: Saturday, 7th January 2018 or Saturday, Seventh of January, Two thousand and eighteen. The time should be written either at 10:00 AM or Ten o’clock in the morning. Apart from the names and title, only capitalize at the beginning of each sentence. You will understand better when you look at the sample I added at the end of this post.

Keep your wedding Invitation Letter Simple and concise.

Don’t go beating around the bush by including unnecessary pleasantries and details. Go straight to the point. Please limit the use of abbreviations while you write. It’s really great and it offers more understanding to the recipient when you use complete words. Oh… I forgot to mention. You probably should know this already. Don’t mention anything about gifts on the wedding invitation. You want people there because you love them, not because you want their money or gifts. So, let them come as they are. If they bring a gift, that’s great!

Wedding Invitation Letter to Boss

There is usually a small issue that comes up when it comes to sending out a wedding invitation letter to your boss. And I believe this can get worse if you dislike your boss. So, I guess the real question is, Do I want my boss to be at my wedding ceremony? Should I send him a wedding invitation letter? Personally, I think it is courteous to extend an invitation to your boss depending on the kind of work relationship you two have going. If the presence of your boss would make you feel uncomfortable, then do not send out your wedding invitation letter to him/her. That’d make room for other people you really want to be there. If you decide to invite your boss, please use a formal tone while addressing it. If you are friends with your boss, make it formal with a personal touch. That way, you won’t be disrespecting them with your invitation.

Wedding Invitation to Office

Although your wedding is a formal event, you should send an official wedding invitation letter to your guests including your coworkers. They should be treated exactly like your other guests, therefore, you should include them in your guest list and include them in the invitation letter count.

I should say here that extending your wedding invitation letter to your colleagues at work can be tricky sometimes. You can’t invite one person and leave out another. However, it is great to start with the colleagues that you hang out with at the office. Inviting your coworkers out of obligation is actually risky. Your innocent invitation might just bring up resentment in the hearts of those you didn’t invite. What I’m saying, in essence, is that you should invite as much as you can or the few people you actually have a good relationship with. Later on, after the wedding, you can bring a part of your cake and share with the others who couldn’t make it.

Wedding Invitation Letter Wording Samples

Here are a few samples you can work with.

My dear __________ (Name of Friend),

This is to inform you that January 14th has been fixed as the date of my marriage. Of course, the printed invitations have been sent, but I must write personally to a close friend like you to join us on this occasion. Please come two days before the marriage as I have to talk to you about certain important matters. You know that I won’t take a ‘no’ from you.

Love,

Yours sincerely,

Your Name

Here is a sample of a short personal letter that will be sent out along with the wedding invitation card

Dear Mr.(Name) and Mrs.(Name),

We are pleased to inform you our wedding is scheduled to take place on (Date).  An invitation is enclosed herewith.  Due to various reason as you would understand, we are unable to come and invite you personally.  However, please kindly treat this as our personal invitation and attend the wedding well in advance and bless the couple.

We look forward to seeing you at the wedding,

Yours Affectionately,

[Name of Bride and Groom]

E-mail Sample

From,

To,

Subject: Invitation letter for wedding

Dear Mr. / Mrs.

We request the pleasure of your presence at our wedding. The date of the wedding is fixed on _____ (date of the wedding) at _____ (time) and will be organized at _______ (venue of the wedding). You request you to remain present at least before 2 days of the wedding.

We invite you to share our happiness and celebrate the union and the beginning of our life together. We would be obliged to get a favorable reply from your side and we would be expecting your presence in the wedding. Thank You!

Yours Truly,

_____________

Name and Signature

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Job Fair Invitation Letter to Employers

Job Fair Invitation Letter to Employers – Career Fair samples

Job fairs are the highlight of the job-seeking and hiring experience for most students and employers, respectively. They are a great platform for prospective employees to let their wide-eyed innocent imaginations run wild with expectations. And they are the perfect place for recruiters to prospect for significant potential contributors to their establishments. Little wonder it’s also considered speed dating for companies and job seekers.

If you are an organizer of these events, it is common knowledge that the success of a job fair is hinged on a few important aspects of the career expo. But nothing impacts the quality of the event like the quality of recruiters that attend the event. And what better way to get the attention of recruiters than writing top-notch Job fair invitation letters to employers?

Tips for Writing a Job Fair Invitation Letter to Employers

Writing a job fair invitation letter requires a similar amount of finesse and precision that other formal letters do. It is important that they are straight forward, and bear the right amount of information to get your invitees interested in the event enough to want to attend it. Remember that it is an invitation letter.

  • Fine Tune Your Organization:

Before drafting a job fair invitation letter to employers; as with every other formal request – get your details together such that you wouldn’t have to send out follow-up letters indicating a change in arrangement. This might be unavoidable sometimes – but as much as you can, avoid anything that would rub off wrongly on your consistency and the quality of information you are trying to relay.

  • Pick a Great Location:

The location is the life blood of any great event. The venue of a job fair should be somewhere that will be comfortable and would excite your prospective guests.

  • Leave a Contact

Remember to leave a contact that is reliable and, if possible – dedicated exclusively to the event. This will be the primary point of contact for the employers who have questions about the fair or want to respond to the invitation

  • Shorter Events Will Attract Better Prospects

Shorter events are a much easier to look forward to than overly long events. Even the most extroverted recruiters have their human limits.

  • If You’re Seeking Exclusivity, Make It Invite Only

Nothing screams “exclusive” like invite only events. This will restrict the event to only guests; both employers and job seekers – that are invited to attend.

 Sample Job Fair Invitation Letter to Employers

A job fair invitation letter to employers may be written from a variety of sources, but with the same aim. However, the purpose of organizing the job fair should be indicated as applies. For a school, it would be a great way to connect their students to employers and for some organizations, it may either be done as good will or as a means of creating opportunities for their employers when they are shutting down operations.

Sample Job Fair Invitation Letter to Employers (From a School)

Name of School
Name of Carrer

Date

Human Resource Department
Name of Organisation/Employer
(Address)
(City, State, Zip Code)

Dear Sir/Ma

We are writing to invite you and your organization (Insert Organisation name), as a public service to our to our (insert name of career fair expo) from (insert time)  on (Insert date).

We are currently seeking employers, business owners, and organizations that are currently looking to fill various positions with suitably trained individuals of relevant work experience.

We are hoping that they would participate in the career fair expo (name of career fair expo), to be held at the (Address of the career fair expo).

The purpose of the event is to provide a means to help our students and the community.

On behalf of (name of school), we hope that you would consider this request, while we will follow up to determine whether you wish to participate in this event.

When your participation is confirmed, a packet containing further information about the event will be sent to you.

Sincerely,

(Name)

Career Fair Expo Coordinator, (name of school)

 

 

Sample Job Fair Invitation Letter to Employers (From an Organization)

 

COMPANY/ORGANISATION LOGO

Date 

Employers/Organisation Name

Date

Dear Sir/Madam,

We are writing to inform you that our organization (insert name) is organizing a 2017 job fair under the theme “add theme.” The Job fair aims to bring together employers, experienced professionals and entry level individuals under one roof between the (insert date) at the (insert address).

It is our belief that the Job fair will offer both employers with an excellent opportunity to deal with their active and future staffing requirements.  Your participation is therefore highly essential, as you will come across the best candidates/professionals in the job market. Moreover, supporting high quality and innovative recruiting, investing in human resources and assisting in the capacity building of (insert country) as a participant will contribute in the human resource development o f the country.

Find enclosed within the letter, additional details about the upcoming Job fair.

Thanks for your kind consideration

 Sincerely

(Name)

(Position)

 

 

 

Sample Resignation Letter

Whether it is to explore other better opportunities, or because of circumstances beyond your control, resigning shouldn’t always be considered a bad thing. In fact, the most guarded secret of success is knowing when to move on; and leaving prompts you in the right direction.

However, regardless of your sentiments towards your soon-to-be former job, a resignation letter is necessary to state your intention to leave politely.

Sample Resignation Letter – Categories

While it seems like an odd way of putting it, there are different kinds of resignation letters. The categorization is made depending on the circumstance surrounding your departure and the policy your organization has on resignations. It is often advised to tailor your Letter to suit your particular situation.

The types include –

  • Short notice resignation letters – particularly if your intention is to leave the job immediately, or shortly after.
  • Resignation letters that include a reason for leaving (stating reasons aren’t necessarily a must)
  • Job specific resignation letters; which are written to resign from a particular role, even if it doesn’t mean leaving the organization entirely
  • Resignation letter for colleagues and thank you resignation letters – these go without saying.

Things Incorporated Into Our Sample Resignation Letter

Circumstances not withstanding, there are a few elements that are similar to most resignation letters (if not all), you will find that the sample resignation letter we provide, has all or some of these features –

  • Address Of Manager Or HR Department Contact

The resignation letter should be addressed either one of the managers or the HR department. It is always a smart move to give a verbal notification to your supervisor or manager before filing a formal resignation; it shows your regard for their authority.

  • Brief But Clear Mention Of Your Intention To Resign

State your intention to Resign clearly, without leaving room for assumptions. Be succinct about the details you need to include;   and if it takes too long to explain, consider scheduling a meeting with your manager to discuss it.

  • Refer To The Notice Of The Provision In Your Contract (Not Compulsory)

If there are provisions in your employment contract that might come in handy for your resignation, you may also consider mentioning them. This, however, is not compulsory.

  • State Your Reasons For Leaving (Also Not Mandatory)

You may also include the fact that you are leaving for a new job, better position or relocating. Whatever the case, keep your explanations precise. This isn’t mandatory as well.

  • Specify The Date That Your Resignation Would Take Effect

State clearly when you intend to stop fulfilling any job-related duties to the organization. This is relevant for processing and is instrumental to when you get any entitlements that are due you.

  • Include A Personalized Thank You, Or Heart Felt Message (Not Compulsory As Well)

You may (or may not)  choose to include a thank you section. Indicating your gratefulness for the opportunities and support you have been given, however – it is only polite to close your letter stating that you regret the inconveniences that would be caused by your resignation.

Sample Resignation Letter

 

Wade D. Soto

Huffman & Boyle

166 Pickens Way,

Long View – Texas

9th August 2017

Racheal G Cox

Manager

Huffman & Boyle

166 Pickens Way,

Long View – Texas

 

 

Dear Manager

 

I would like to inform  you that I would be resigning from my position as Financial Analyst for Huffman & Boyle, effective from  19th August 2017

This is as a result of the fact that the hours are far more than my young family can bear , and because I wuld like to explore a different carreer path. Thus, in acocordance with the provisions of my employment contract, I would like to tender my resignation

I am grateful for the oppotunites given me while working with Huffman and Boyle both professional and other wise. I have enjoyed working in this establishment, and I regret whatever inconveniences my resignation would cause.

Kindly let me know I f I can be of any help during this time

 

Sincerely,

Signature.

Wale D. Soto

Financial Analyst

 

Sample Resignation Letter (Email Alternative – If Appopriate)

 

Email Subject Line: Resignation – Wale D. Soto (Huffman & Boyle)

 

Dear Manager

 

My apologies for this email notification, however – this is as a result of prevailing circumstances.

Kindly accept this Email as a notification of my intension resign from my position asFinancial Analyst  for Huffman and Boyle effective from 19th August 2017

This is as a result of the fact that the hours are far more than my young family can bear , and because I wuld like to explore a different carreer path.

I am sincerely grateful for the oppotunites given me while working here, both professional and other wise. I have enjoyed working in this establishment, and I regret whatever inconveniences my resignation would cause.

If I can be of any help during this time; kindly inform me

 

Best regards,

Wade Soto.

707-935-5251

wadesoto@allmail.com

 

Ultimately the notification is no more than just an attempt to keep all relationships intact, now – you really don’t want to burn brigdes. Everyone is important in some sense.

 

 

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Sample Retirement letter

Retirement is inevitable. Thus, the need to provide a sample retirement letter to serve as a template for yours.

You can think of it as a permanent resignation from work; and with how much time of your life you have spent working, you deserve it.

There are a varying number of reasons to retire – the most common of which, the individual has reached the age of retirement, and as such, it is expected of him/her by law.

However, voluntary retirement comes into view under any of the following circumstances –

  • Health challenges
  • Low salary
  • Other unavoidable circumstances.

Whatever the case, the organization from which you would be retiring, requires due notification of your intention – thus retirement letters.

How to Write A Retirement Letter

It is best practice to provide notification of your intention to retire in a thoughtful and precise way. Because your position will be left vacant, it is also important to give ample notice to the relevant authorities. We have written two sample retirement letter to serve as a template. But, here are a few other tips to writing a great retirement letter –

  • Discuss Your Intention to Retire With Your Supervisor

The letter is meant to serve as a formal notice. However, it is best practice to talk with your employer or manager in person. In any case, you will be guided on how to write the retirement letter based on company guidelines

  • State The Date From Which The Retirement Will Commence

The letter should contain the specific date from which you expect the Retirement to start. This will help you and your employer to make due arrangements in that regard.

  • Express Gratitude

The letter would be an ideal place to show appreciation for the opportunities that the position availed you. If you are unhappy with the organization, however, it is best not to mention it.

  • Mention Your Feats

Also consider reviewing your successes at the company, stating what value you have added so far. In the very least, the number of years you have worked in the company should suffice

  • Provide Contact Information

The company is likely to have your information anyway – but in the likelihood that your address and phone number are about to change, it is best to include this as well. This would help them to keep in touch.

 

Sample Retirement Letter

 

Victor Robinson

2465 Custer Street Pennslyvania

C Entreprises and Solutions

546 Stuart Street

Alquippa, Pennsylvania

10th July 2019

 

 

Zelma S. Gay

Manager,Operations

C Entreprises and Solutions

546 Stuart Street

Alquippa, Pennsylvania

 

Dear Ma,

 

My purpose of writing this letter is to provide a  formal notification of my retirement from C Entreprises and Solutions effective from 10th August 2019. Following company policies, I am giving a 4 week notice to ensure a smooth transition and completion of all outstanding projects.

I would like to express my sincerest gratitude for all of my Opportunites granted me by C Entreprises and Solutions.  While I am looking forward to retirement, I must state that I will certainly miss the team and I hope to keep in touch in the future.

All the best in your future endeavors and kindly let me know if there’s anything that I can do to ease the handover of my duties further

Best regards,

(Signature)

Victor Robinson.

814-861-9443

Victorrobinson@gmail.com

 

Sample Retirement Letter 2

 

Victor Robinson, 

Sales and Operations

C Entreprises and Solutions

546 Stuart Street

Alquippa, Pennsylvania

10th July 2019

 

 

 

Zelma S. Gay

Manager,Operations

C Entreprises and Solutions

546 Stuart Street

Alquippa, Pennsylvania

 

Dear Ma’am,

Kindly accept this letter as a formal notification of my retirement from the positon of sales and operations clerk in C Entreprises and Solution I understand that my request to retire is unprecedented, and much earlier than expected, however I am compelled to seek an early retirement for circumstances beyond my control.

I am sincerely grateful for all the opp retinues that this company has afforded me. Even though I started out as a Messenger, I have worked my way up into my current position – availing myself to seeing the success of this company based on the opportunity given me. So, while I am looking forward to retirement, I must state that I will certainly miss the team and I hope to keep in touch in the future.

All the best in your future endeavors and kindly let me know if there’s anything that I can do to ease the handover of my duties further.

Sincerely,

Victor Robinson

814-861-9443

Victorrobinson@gmail.com

2465 Custer Street

Alquippa, Pennslyvania

 

 

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Sample Invitation Letter for Inauguration Ceremony

For most events, an invitation letter is perhaps, the only thing standing in between a successful ceremony and a snooze fest. However, if you are going to get it the first time around then you  need a sample Invitation Letter for Inauguration Ceremony

However, inauguration ceremonies require a particular type of Invitation; the Invitations should carry the tone and weight of the event and deliver it to the recipient so that they can sit up and take notice. Further more, these are official invitation letters.

An invitation letter for an inauguration ceremony provides adequate notification to the esteemed guest to attend the Inauguration. In any case, state the details of the planned function for the guest’s consideration.

Ultimately, the invitation letter for an Inauguration ceremony must relay the purpose and relevance of the event, especially if you want to get the attention of anyone famous.

  Tips For Writing An Invitation Letter

  • Begin by stating their relevance to your event.
  • Write the invitation letter in a formal tone. This would demonstrate your level of professionalism, and make the invite take you/your organization seriously.
  • Include details of the occasion – including the address, date and time of the event.
  • Being an official letter, using fancy colors, fonts and slangs are not best practice.
  • Include a note of gratitude for the time of the invitees and appreciation of their favorable responses.

 

Sample Invitation Letter For Inauguration Ceremony

 

Jacqueline H Burgess

The Burgess Project

4849 Rhapsody Street,

Evanson Illinois

                                                                  9th August 2017

Mr Johnson Victor

4377 Richards Avenue

Stockson, California

9the Auguts 2017

 

Dear Sir

This is to humbly to be our esteemed guest at the inaugural ceremony of (Purpose of inauguration)  on (date)  at (time).

Our organization began from being an (insert former level/state), and we have continuously delivered satisfactory results and expanded our services to 4 different areas in the city. Considering  the overwhelming need for our services, we decided to advance our provisions to include (the purpose of the project being inaugurated) , and we believe that through it (things the new project hopes to achieve)

Further more, your presence at the inaugural ceremony as the (position)  will be a source of inspiration for us all.

Kindly accept our invitation.

Thank you in anticipation of your favorable response.

Sincerely,
signature

Name

Sample Invitation Letter For Inauguration Ceremony – For a Guest of Honor

Project/Company/Establishment Logo

Jacqueline H Burgess

The Burgess Project

4849 Rhapsody Street,

Evanson Illinois

                                                                  9th August 2017

Mr Johnson Victor

4377 Richards Avenue

Stockson, California

9the August 2017

 

Dear Sir,

We would like to express our sincere gratitude for your donation towards our recently completed project.

With your favor and help, we have completed all mandatory tasks, and now inauguration of the The Burgress Project is scheduled to be held 9th August 2017. In any case, this ceremony would  frankly be vapid in the absence of our well-wisher and one of the most respectable persons in contemporary society

In brief, we would like to invite you, sir, to grace the inauguration ceremony of The Bugress Project as the Guest of honor.  

Your arrival would be an honor for us. Also, this will certainly enhance our morale and passion for doing the good that our organisation is known for.

Best Regards

Signature

Name.

Position, Project name

 

 

 

 

 

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Invitation Letter to Media for Coverage of an Event

Media coverage is the lifeblood of just about every event. Whether or not the event impacts the general public, the advent of technology has successfully stratified society’s elite functions into two; media coverage friendly or unimportant – thus the need for an invitation letter to media for coverage of an event.

The use of television, radio and other sources of mass communication enhances visibility and broadens your target audience significantly. Be it a social event, political gathering, educational program, business or any religious gathering – media coverage creates publicity of the event and can be instrumental in capturing moments of events for later reference and use.

And what better way to attract the attention of a media coverage agency, other than to craft an invitation letter to media for the coverage of an event?

The idea of a media coverage invitation is to create a relationship by partnering with a media coverage agency in a way that would be insightful. The invitation letter to media for coverage of an event is significant for this reason.

 

Tips For Writing an Invitation Letter to Media for Coverage of an Event

Sending a great invitation letter to the media for the coverage of your event might be the determinant factor for whether or not they turn up – here are a few tips that should set you right on your way;

  • Send Advisory Ahead Of Time

Send the invitation at least one or two weeks before the event so there will be time for a reply to the letter and meeting  for more precise planning before the date.

  • Include The Necessary Details

This would include the duration of the event and the location of the event is very important in planning

  • Follow Up Calls

Ensure that subsequent to delivering your invitation letter to Media coverage of an event; make reminder calls to necessary personnel, especially when the date for the event draws near.

 

 Sample of an Invitation Letter To Media For Coverage Of An Event              

[Organization’s Logo or Personal Address]

Wow Media Solutions

2765 RedBud Avenue

Newyork

3rd June 2017

  Our organization is well affiliated with your giant strides in the field of media coverage and is quite impressed with the impact you have made so far. It is for this reason that we invite you to cover the 21st lecture on the effects of global warming to the African communities by professor by O.E. David on the 3rd of June 2017.The event is scheduled hold at the Ebitimi  Banigo Banquet hall from 2pm till  4pm.

Our event seeks to capture the milestone lecture of the lecture on global warming from an African perspective, create public awareness and involvement and celebrate with  professor O.E. David on a great personal achievement

   We require complete coverage of the event from camera men, and also want to be in your channel and on a segment in your news broadcast. It is our hope that the coverage would also be used in the print media.

  We hope to receive your media personnel In a lunch one hour prior to the event. In this light, we are expecting your reply as soon as possible in order to make plans for the forthcoming event.

Thank you in anticipation of your favorable response.

Best regards,

Adolf Rufus

Publcity Manager,

Society For Youth Advancement

 

 

 

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Phone Interview Confirmation Email

A Phone Interview confirmation email is necessary in two case scenarios;

  • When an interviewer needs to confirm an interview after a verbal agreement with prospective job candidates
  • When an interviewee needs to serve a reminder to the hiring manager, ask logistical questions or confirm the details of the interview.

Regardless of the circumstance, interview confirmation emails demonstrate to both parties that the meeting is some level of importance, and help to straighten out the rough edges of an earlier arrangement. Ultimately, it portrays the professionalism of both parties.

Phone interview confirmation emails are especially important because every detail could be instrumental in determining the success of the meeting. Here are a few tips to set you in the right direction;

When to Send a Phone Interview Confirmation Email

In good practice, you should send the email soon after receiving or giving the notice. Alternately, you may also send the email to confirm the arrangements for the Interview as the date approaches.

For interviewers, it is an excellent way to set the time and date of the interview or to confirm the candidate’s availability.

However, for candidates – there is no need to send an email if the hiring manager has already indicated his/her intention to send one to you. Except, to acknowledge its receipt, details or to inquire about it if you don’t receive it after a significant amount of time.

How to Send a Phone Interview Confirmation Email

The tone of a Phone Interview Confirmation Email must always be professional. However, it shouldn’t contain any unnecessary details, and the language must be simple and straightforward.

The emails should include the following;

  • Formal greetings (as appropriate)
  • Confirmation of the scheduling details
  • Alternative arrangments if there is a scheduling conflict (if necessary)
  • Request for a reply to confirm that the other party is available for scheduled time/date (or has received the email)
  • Closing salutations
  • Your name and phone number

Sample Phone Interview Confirmation Email

Using these Phone Interview Confirmation Email sample; you may customize it to suit your personal or company culture.

Letter Confirming The Availability of the Candidate For The Phone Interview

 

TO: Janemanueal@gmail.com

SUBJECT: PHONE INTERVIEW INVITATION 

Dear Ms. Jane

I am glad to inform you that your application to fill the position of the Marketing Manager at XYZ has been processed and considered.

We would, however, like to schedule a 30-minute phone interview to discuss your qualification, prospects and the possible benefits accompanying the Job.

Should you be hired, you will be resuming official duties as the Marketing Manager, XYZ industries immediately.

Does this interest you?

Kindly let me know, and I will set up a date and time that suits your schedule.

 

Hiring Manager

John Doe.

 

Email Accepting Phone Interview Invitation

TO: Johndoe@hiringmanager.com

SUBJECT: RE: PHONE INTERVIEW INVITATION

Dear Mr. John,

Thank you for your phone interview invitation relating to your vacancy at XYZ firms. I appreciate the opportunity, and I’m looking forward to discussing with you at a time that most suits you.

Kindly provide me with further information  relating to  the interview dates and time, and I will schedule it appropriately

Best Regards,

Jane Manuel,
555-123-1234

Email Confirming Details of The Phone Interview Invitation

Email subject line: Confirmation for Phone interview with Jane Manuel for the Position  of The Marketing Manager XYZ Industries

Dear Jane Manuel

I would like to confirm the details of your Phone interview for the Marketing Manager position. Below are the details of this call:

When: Thursday; May 2nd  at 11 a.m – Duration: 30 minutes

Where: Phone Interview – I  will call you at 555-123-1234

Who: John Doe

Please let me know if the phone number listed above is incorrect. Also,  If you have any questions, feel free to contact me via email or at 1-444-555-2222

I look forward to talking with you and discussing this job opportunity at XYZ  Industries

All the best

John Doe

[Signature]

 

In the long run, the email should solidify all the arrangements earlier made; and provide sufficient details for a hitch-free interview.

Goodluck out there! 

You may also choose to send an interview decline email if you discover that you are unable to attend the interview.

 

Letter to Accept an Invitation

Invitations are special for a variety of reasons. For one, they are a reflection of the sender’s perception of the invitee. Invitations betray subtle hints that one person is important to the frame work of an event, function or appointment. And while most people may insist on tagging certain events as ‘invite-only’, which event isn’t? Who really wants to attend a function to which they have not been invited?

So, invitations are great – but what do you do when you receive an invitation?

There are a number of responses that you may have to an invitation – and quite frankly, it is good discretion that allows you decide what events to attend and which not to – but regardless of whether your response is positive or negative, it is only common courtesy to respond.

In the event that you agree to the invitation or a request, it is necessary to show your decision with enthusiasm. One of the best ways to do this is to simply create and send a letter that states that you accept. The act of replying says great things about your character.

The best part about a letter to accept an invitation is perhaps the fact that it is much easier than the decision to say ‘yes’.

Invites to Which You May Reply With a Letter to Accept an Invitation

  • Dinner invitations, lunch outings, hospitality and informal meetings
  • Admissions requests: educational institutes/clubs/organizations
  • Employment offers/Interviews
  • Speaking engagements, workshops, formal gatherings
  • Wedding ceremonies and parties
  • Privy memberships and franchising opportunities
  • Requests for donations and invitations to non-profit functions.

Components of a Letter to Accept an Invitation

  • Appreciation for the invitation

It wouldn’t hurt to state this at the beginning of a letter to accept an invitation. It would reassure the sender that the invitation is no imposition on your schedule, and that you value the opportunity to attend a function, and their efforts towards putting it together.

  • The Thoughts that inspired You to Agree to the Invitation

The thoughts that inspired you to agree to the invite or proposal should also be expressed in the letter. It is important to include this to, as a pleasure for the inviting party to read.

  • Details of the Event and Duties You May Agree to Carry Out

To customize the letter even further you may include details of the event as well as the amount of contribution you agree to and what duties you might be assisting with upon approval.

  • Any Needs That Might Ease Your Attendance

Whether you need address and directions to the venue, special need for disable or a receipt for charitable donations to use as a tax deduction – it should be mentioned in your reply which accepts the invite.

  • Indication of How Much it is Your Pleasure To Attend

Express with transparency how much of a pleasure it is for you to attend, or to be promoted and/or finding growth from the situation.

Sample Letter to Accept an Invitation

Depending on the scenario, the tone of a letter to accept an invitation varies. In some instances some senders may even include a request for an RSVP to let the sender know whether or not you will attend and an alternative route for regrets only; i.e. if you would not be attending.

Below are a few sample templates to serve as a guideline for any of such kind of letters – they are each crafted to suit various situations;

  • Sample Letter to Accept Invitation to Formal Event

(COMPANY LOGO/PROGRAM LETTERHEAD)

 

John Doe

(Office Held)

XYZ Company

(Company Address)

(Date)

 

Dear Mr. John Doe,

 

I have received your invitation to witness the inauguration of your new business held in (Company Address). I am very pleased to confirm that I will be attending the foresaid event.

It is my honor to be invited by you and will always be grateful for this wonderful gesture.

I assure you that you will always have my support and if there is anything I can do to assist you further, to give this new business a kick-start, please do not hesitate to contact me and I will make sure that there are no stones left unturned to make this business successful.

 Thanks again for this honorable invitation.

 Sincerely,

Adams G. Adams.

  • Sample Letter to Accept Invitation to Social Event

While it may not be appropriate to use certain words for formal letters, this is not the case for informal instances such as these.

Adams G. Adams

(Address)

City, State Zip

 

Dear Mr Adams,

I have received your kind invitation to attend the dinner at (address), on (date). I have to state that I am quite ecstatic and honored to have received this.

I am looking forward to receiving further information towards these plans.

Sincerely,

John Doe

(Contact Information)

 

  • Sample Letter to Accepting Invitation to Speak

This would be particularly great to accept formal invitations to various functions;

 

(COMPANY LOGO/PROGRAM LETTERHEAD)

 

John Doe

(Office Held)

XYZ Company

(Company Address)

(Date)

 

Dear Mr. John Doe,

 

I have received your invitation to act as guest lecturer at your investments seminar and for the remainder of the conference. I am grateful for the opportunity and I’m sure to make sure yours is an enjoyable time for everyone.

I will require an overhead projector and a projector screen. I will provide you with informational packets when I have chosen the appropriate level of material for my audience analysis.

I am honored by your request, and will do my best to help ensure the conference is a success.

Yours truly,

Adams G. Adams.

 

  • Sample Letter to Accept to Serve in a Honorary Position

 

(COMPANY LOGO/PROGRAM LETTERHEAD)

 

John Doe

(Office Held)

XYZ Company

(Company Address)

(Date)

 

Dear Mr. John Doe,

 

I am both surprised and excited that your organization selected me to serve as an honorary chairperson and to grant permission to your organization to use my name for promotional purposes.

I have had an interest in your cause and I am eager to lend my support and I promise to participate on a nominal level only.

I also hope you will meet with every success in your praiseworthy endeavors. Our community stands to benefit a great deal as you accomplish each objective.

Thank you once again for your honorable consideration.

Sincerely,

Adams G. Adams.

Ultimately however, and for whatever purpose a letter to accept an invitation helps to solidify your stand and make a lasting impression on the sender.

 

 

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