Category Archives: Others

Letter to Accept an Invitation

Invitations are special for a variety of reasons. For one, they are a reflection of the sender’s perception of the invitee. Invitations betray subtle hints that one person is important to the frame work of an event, function or appointment. And while most people may insist on tagging certain events as ‘invite-only’, which event isn’t? Who really wants to attend a function to which they have not been invited?

So, invitations are great – but what do you do when you receive an invitation?

There are a number of responses that you may have to an invitation – and quite frankly, it is good discretion that allows you decide what events to attend and which not to – but regardless of whether your response is positive or negative, it is only common courtesy to respond.

In the event that you agree to the invitation or a request, it is necessary to show your decision with enthusiasm. One of the best ways to do this is to simply create and send a letter that states that you accept. The act of replying says great things about your character.

The best part about a letter to accept an invitation is perhaps the fact that it is much easier than the decision to say ‘yes’.

Invites to Which You May Reply With a Letter to Accept an Invitation

  • Dinner invitations, lunch outings, hospitality and informal meetings
  • Admissions requests: educational institutes/clubs/organizations
  • Employment offers/Interviews
  • Speaking engagements, workshops, formal gatherings
  • Wedding ceremonies and parties
  • Privy memberships and franchising opportunities
  • Requests for donations and invitations to non-profit functions.

Components of a Letter to Accept an Invitation

  • Appreciation for the invitation

It wouldn’t hurt to state this at the beginning of a letter to accept an invitation. It would reassure the sender that the invitation is no imposition on your schedule, and that you value the opportunity to attend a function, and their efforts towards putting it together.

  • The Thoughts that inspired You to Agree to the Invitation

The thoughts that inspired you to agree to the invite or proposal should also be expressed in the letter. It is important to include this to, as a pleasure for the inviting party to read.

  • Details of the Event and Duties You May Agree to Carry Out

To customize the letter even further you may include details of the event as well as the amount of contribution you agree to and what duties you might be assisting with upon approval.

  • Any Needs That Might Ease Your Attendance

Whether you need address and directions to the venue, special need for disable or a receipt for charitable donations to use as a tax deduction – it should be mentioned in your reply which accepts the invite.

  • Indication of How Much it is Your Pleasure To Attend

Express with transparency how much of a pleasure it is for you to attend, or to be promoted and/or finding growth from the situation.

Sample Letter to Accept an Invitation

Depending on the scenario, the tone of a letter to accept an invitation varies. In some instances some senders may even include a request for an RSVP to let the sender know whether or not you will attend and an alternative route for regrets only; i.e. if you would not be attending.

Below are a few sample templates to serve as a guideline for any of such kind of letters – they are each crafted to suit various situations;

  • Sample Letter to Accept Invitation to Formal Event

(COMPANY LOGO/PROGRAM LETTERHEAD)

 

John Doe

(Office Held)

XYZ Company

(Company Address)

(Date)

 

Dear Mr. John Doe,

 

I have received your invitation to witness the inauguration of your new business held in (Company Address). I am very pleased to confirm that I will be attending the foresaid event.

It is my honor to be invited by you and will always be grateful for this wonderful gesture.

I assure you that you will always have my support and if there is anything I can do to assist you further, to give this new business a kick-start, please do not hesitate to contact me and I will make sure that there are no stones left unturned to make this business successful.

 Thanks again for this honorable invitation.

 Sincerely,

Adams G. Adams.

  • Sample Letter to Accept Invitation to Social Event

While it may not be appropriate to use certain words for formal letters, this is not the case for informal instances such as these.

Adams G. Adams

(Address)

City, State Zip

 

Dear Mr Adams,

I have received your kind invitation to attend the dinner at (address), on (date). I have to state that I am quite ecstatic and honored to have received this.

I am looking forward to receiving further information towards these plans.

Sincerely,

John Doe

(Contact Information)

 

  • Sample Letter to Accepting Invitation to Speak

This would be particularly great to accept formal invitations to various functions;

 

(COMPANY LOGO/PROGRAM LETTERHEAD)

 

John Doe

(Office Held)

XYZ Company

(Company Address)

(Date)

 

Dear Mr. John Doe,

 

I have received your invitation to act as guest lecturer at your investments seminar and for the remainder of the conference. I am grateful for the opportunity and I’m sure to make sure yours is an enjoyable time for everyone.

I will require an overhead projector and a projector screen. I will provide you with informational packets when I have chosen the appropriate level of material for my audience analysis.

I am honored by your request, and will do my best to help ensure the conference is a success.

Yours truly,

Adams G. Adams.

 

  • Sample Letter to Accept to Serve in a Honorary Position

 

(COMPANY LOGO/PROGRAM LETTERHEAD)

 

John Doe

(Office Held)

XYZ Company

(Company Address)

(Date)

 

Dear Mr. John Doe,

 

I am both surprised and excited that your organization selected me to serve as an honorary chairperson and to grant permission to your organization to use my name for promotional purposes.

I have had an interest in your cause and I am eager to lend my support and I promise to participate on a nominal level only.

I also hope you will meet with every success in your praiseworthy endeavors. Our community stands to benefit a great deal as you accomplish each objective.

Thank you once again for your honorable consideration.

Sincerely,

Adams G. Adams.

Ultimately however, and for whatever purpose a letter to accept an invitation helps to solidify your stand and make a lasting impression on the sender.

 

 

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Free Music Downloads – Top 15 Sites to Download Free Music Legally

Top 15 Sites to Download Free Music Legally

Anyone who has tried to download music for free online is conversant with the frustration that accompanies every attempt.

While there are tons of sites that promise free and easy downloads there aren’t a lot of them that stay within the boundaries and provisions of the law, and it is the blatant disregard that makes it hard for users to enjoy their sites.

It doesn’t have to be that way.

We have thoroughly combed through the internet and found 15 music download  sites that actually work – and by ‘work’ we mean that they have tons of music and offer well organized databases ; and best of all – they are completely free and legal.

You probably already know about YouTube Mp3 – but who are the other Mp3 music download giants?

  1. Sound Cloud

Available as an app on both Android and iOS platforms, the sound cloud music database is god sent to music enthusiasts.

While not all songs on Sound Cloud are downloads, a decent number of them are available nonetheless.

The site boasts if a clean streaming interface, and more freebies than you can possibly exhaust, which also allows users and artists to upload songs, and if the up loader   has allowed for downloading of their songs then you could go ahead and download to enjoy your music offline for absolutely free – and it is ultimately features such as these that makes Sound Cloud a well used platform among artists and music lovers alike.

  1. Free Music Archive

The free music Archive (F.M.A) boasts of a vast, interactive library of high quality music available for download – the library is a culmination of the different music enthusiasts, labels and radio stations that create playlists and publish them to which both registered and non-registered users of the sight has full access.

Even though the UI of the site might appear cluttered, users say that the easiest way to use the FMA is to browse through genres of music or watch their blogs for collections, artists or songs that they may highlight.

Users also have the opportunity to register in order to enjoy the ‘make your own collection’ feature, where they can curate customized playlists and interact with other listeners in the F.M.A community.

  1. fm

Last.fm is  a lot more than just a site from which you can download free music – it’s actually an internet radio service that is somewhat merged with a social networking site where you can listen to amazing tracks (as on the radio) and discover new music as well as track your listening habits.

Even though the free Mp3 song collection is not as vast as you would expect, it boasts of several pages of music categorized into various genres from which you can browse through by simply looking through the whole list – and as a plus, you do not need an account on the site to download the free songs.

Last.fm is also available as an app for Windows, Android and iOS platforms – the app also allows for users to stream their favorite music without downloading it, as well as get recommendations from great bands.

  1. Pure Volume

While Pure Volume is only available as a website and there are no mobile apps for the service is a great music discovery website notwithstanding.

The site is mostly an artist-share site were artists can sign up and upload their music, and listeners can encourage their favorite artists by downloading their songs or ‘up voting’ them. Each artist has their own profile with their personal information and music displayed – however, it is up to them to enable the download feature on their uploads, and some artists only enable online streaming of their songs.

Ultimately however, a library of music is available from which users can view free music download options by various categories and download their favorites without having to sign up or create an account.

  1. Mp3

Amazon is well known for its place as the biggest online retailer offering a wide variety of products on the web. However, Amazon has also started offering digital products such as games and even songs, if you read this site regularly then you’ve probably noticed the occasional Amazon link pointing to music downloads. Believe it or not, Amazon also offers a vast supply of freebies. Amazon MP3 also offers free songs for download directly from their website or their mobile apps and has more than 46,000 free songs available which makes it one of the largest legal free music repositories on the internet.

 

  1. Jamendo

Jamendo is the perfect place to browse through a large collection of indie or cover songs performed by aspiring artists. All free music downloads are made available through creative commons licensing – i.e. the artists themselves decided that they wanted to give out their music for free.

Jamedo users can stream or download as many songs as possible – and with over 460,000 songs from which to choose, users will have no trouble finding a favorite.

It is also an excellent place to discover upcoming talent and music uploaded by top class singers – the library is accessible as an app for android and iOS users, and is available in 6 languages and provides the perfect arrangement, where Artists get a chance to gain popularity and possibly sell a commercial license for the use of their songs, as well. Best of all, though, is that music-lovers can also download music free of guilt.

  1. Made Loud

Made Loud is the perfect pick for an avid music customer that is looking to support independent artists – it is an exclusive top-shelf indie friendly site that features tons of free music downloads which come directly from the artists themselves.

Made Loud also allows users to license music directly from their site for their various unrelated projects.

  1. Noise Trade

Noise trade boasts of an elaborate library of free music albums which are both downloadable and legal to download.

The site is a sleek music sharing website where artists can create widgets to share music, both on the site and on their personal social media accounts – this feature is included to help artists gain some promotion and publicity.

However, in order to download an album, you’ll need to enter your email address and zip code for each album and then you will receive an email with your download code; the Mp3 files will come in a ZIP file.

  1. Qtrax

Qtrax’s tagline “Free Now and Free Forever” is only a mild reflection of the service it provides, – the relatively new site offers latest songs from your favorite artists for absolutely free.

There are no terms and conditions in fine print and no need for a subscription necessary; all that is required is to download the Qtrax player for free to start listening to the songs – users can download as many songs as they want via the service and listen to them offline. Their unlimited use of downloads, radio and streaming ensures that you never run of great songs. The site also offers a player which is available for download on Windows. The Android and iOS apps for the service will launch soon.

  1. Internet Archive’s Audio Library

The internet Archives audio library lives up to its name and is perhaps the biggest archive that includes almost everything for free. The audio section doesn’t only include free music but offers a lot of other audio files including audio books, podcasts, live music etc.

The library’s large content somewhat reflects in the shabby categorization, so even though you can download amazing music, you will definitely have to look for it, as the categorization is not as smooth as you might like.

There are also multiple file formats that you can download the file in, depending on the requirements of your device.

  1. Bump Foot

This Japan-based site begun in 2005 with their focus primarily on techno, trance ambient, IDM, dance and electronic.

Users can download Mp3s and launch individual tracks in their web browser even though the site does not have a native player. The site also allows users to also copy distribute and adapt the work as they wish – as long as it is not for commercial purposes.

There are mixes with names like “bump200” and “foot242.” These typically contain anywhere from 9 to 20 songs. You can grab the entire batch at once or pick out solo tunes and so, it’s a great database with tons of songs if you’re passionate about the genres it caters to.

  1. Sound Click

Sound Click delivers a decent amount of free songs even though its library is not as loud and elaborate as other music libraries. The free music available mostly depends on the artists who either choose to sell their songs on sound click or to give them away at no cost.

With Sound Click, users can browse through music charts and genres until they find free downloadable music which they may choose to download, or use to create their own custom radio stations, from where they can interact with other users of the site.

While you can, of course, download free music from Sound Click, some artists make their music available only after you’ve paid for the download, and others allow streaming only and you can even buy the rights to the songs if you want but the free song should serve you well should you choose to only download free songs from the service.

  1. com

This site is perhaps one of the oldest on the internet and boasts a well-organized music sharing site where artists can upload music and fans can download free music to their heart’s content – despite being one of the oldest music sites however, the site doesn’t still have a large enough collection to compete favorably with its newer counter parts. That notwithstanding, users would still find great songs that they enjoy thoroughly. Among its few  better qualities, MP3.com has an easy search function off-the-bat and users can seamlessly browse through music by genre or time period and also helps young and upcoming artists to share their work with millions of fans worldwide via the service and you can help out these artists by sharing their work with your friends via social channels.

  1. Vimeo

Even though Vimeo is more popularly known as a video-only website, it also offers free music downloads under the Creative Commons license. The site has a music store where users sell mp3 songs for a price, but songs under the ‘creative commons’ tag can be downloaded for absolutely free, and its featured Advanced filters options allows users to adjust their results to show only the free music that they are interested in.

And while you can stream songs without an account, must you create one to have access to download music, all of which can be downloaded with a single click to your device

  1. Sound Owl

Sound Owl provides a large collection of popular songs from very popular artists and newer artists as well. It promotes itself as an artist-friendly site and is a simple music platform that lets artists, bloggers, and labels share their music with everyone in the world. Users can stream the songs online or download them on your device easily, and with their shuffle feature users can discover amazing new music automatically with ease. The site also offers tons of instrumentals, for interested upcoming artists with a flair for karaoke or freestyle.

Sound Owl provides a clean and minimalist interface and partners with Copy Seeker to keep the site legal and catch and remove copyright violators.

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Farewell Letter to Colleagues When Leaving Place of Employment

Endings are always characterized by a gamut of emotion. Regardless of whether it is sudden or it is well thought out and elaborately planned with sufficient notice, nothing quite prepares you for the sudden wave of sadness that suddenly hits you, especially if you are the one being left behind.

In the work environment, it is not quite different. Numerous warnings and instructions to maintain strict professionalism does not deter friendships from forming, because human beings generally crave connection – and human bonds are rarely formed deliberately but are often the result of prevailing circumstances that are usually  beyond human manipulation.

All this in consideration, goodbyes are important – if not for any other reason, it is polite and carries the underlying message ‘I respect and regard you and our time together has been wonderful’. And what better way to lift the clouds than with a subtle reminder that they are important.

So, if you are in the tough spot of being the one to say goodbye, Here are a few tips for writing an adequate farewell note/letter/email to your soon-to-be former colleagues;

  • Stay Positive

Resist the urge to highlight the negatives of your experience at the organization – it won’t leave a good impression of the quality of your person. Keep it as light and fun as possible.

  • Keep It Brief

Get to the point of your message and stay on target, even if you mention your future plans do not exhaust any more than just a few paragraphs.

  • Include Contact Information

It may surprise you what additional connections you may form just on the basis of your leaving the organization – make sure they do not have trouble reaching you.

  • Make It Personal

It would be even more special if you did not send a mass, cliché message, but you took a few seconds to not only personalize the letter but also include bits and pieces of information specific to each individual. It may not be necessary to send the message to everyone if you worked in a large company, but only those you worked directly with.

  • Send It Before Leaving

Give your colleagues sufficient time to say goodbye to you properly. Remember, goodbyes are not so much about you, as it is about them.

 

Sample Farewell Letter:

 

 

Dear Mary,

 

I thought you would like to know that I would be leaving my position at ABD industries tomorrow, as it would be my last day at work.

I have thoroughly enjoyed working for this organization, and your warmth and friendliness made it an even more memorable experience. I am extremely grateful for it and I hope I am remembered in such good light.

While I will miss working with you, as with the rest of ABD staff, I am looking forward to a new position that with bring its own unique perks and peculiar challenges.

I sincerely wish you the best in your own endeavors.

 

You can stay in touch with me via –

Email – johndoe@gmail.com

Or call me on – 123545628

 

I will look forward to hearing from you.

 

Warm regards,

John Doe.

 

Goodbyes are hard enough as it is. Make it easier for people who look out for your best    interest.

 

 

 

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Business Event Invitation – With Samples

Generally, business events (such as an international conference, seminar, or informal party for a particular industry) are organized with the intention to appeal to participants conducting businesses within that industry as well as sponsors who gain mileage out of publicizing their products during the event.

However, getting people interested in your business event might seem tedious, but this is a non-negotiable part of organizing a successful event – if you cannot get enough people interested enough to attend, you may have trouble getting traffic to your events – which also translates to not making money either. Thus, the most important step of attracting attendees to your event is to send out high quality business event invitations. A quality invitation makes it clear why the event is worth going to, while also highlighting that the business is trustworthy, encouraging invitees to take action and respond positively.

It is important to keep in mind, that while a letter of invitation for a business event is a professional and formal letter and is written to invite clients, customers and business partners, the tone of the letter has to be soft and polite, each should begin on a well and end with asking the recipient to confirm their attendance to the event.

In order to rein the attention of the invitees the following components should also be included;

  • An Interesting Subject Line

An engaging and interesting subject line is the heart and soul of any kind of invitation – it helps to pull your reader in and is especially important because it tells the reader what to expect, offers interesting information and has a sense of urgency that propels the reader to act.

It is also important to Personalize the subject line and  Include a short sentence that clearly states what your event is about.

  • The Reason For the Event

Most Business owners (like those you are likely trying to attract are likely to skim over the invite in a somewhat haphazard manner  –  thus, It’s your job to articulate the point of your event as early on in the email as possible while also hinting at the benefits with a couple of follow up sentences to support your information

  • Include An Official Logo/Letter Head

While this sounds a little like no-brainer, an official letter head/logo will help to reinforce who the invitation is from, giving the invitation even more credibility. And nothing quite says ‘official’ like a company logo and a letterhead.

  • The Highlights Of Entertainment

Whether it is a special speaker at the event, or a 7-course dinner, state clearly that there are other interests for which the invitee might consider attending; while it may not be the central focus of the event, it will certainly serve to motivate the attendees.

  • A Call To Action

The invite should be rounded up with encouragement to take immediate action, and either respond to the invite or register for the event. A particularly effective method would be to include the call to action, in multiple places on the invite, giving the invitee numerous opportunities to take action.

SAMPLE OF A BUSINESS EVENT INVITATION

*Take note that the invitation could either be inform of an email, e-invite or letter.

(Company Name)

(Company Logo)

(Company Address)

TO: (Recipient)

SUBJECT:

 

Dear Ms. Jane:

It is a great pleasure to invite you for (event). It is scheduled to hold on the (date) at (time)  at (Venue) – The event is specifically put together for our business partners and high profile clients as a means for (main reason for the event) and for (other reasons).

The event will start with (details of the program) and will progress to (highlights of entertainment) – we hope to accomplish (purpose for choosing specific entertainment).

This event will also provide an opportunity for networking and interacting colleagues in media industry and your presence will absolutely take the event to a different heights and it will be an encouragement for all of use.

Please confirm your attendance latest by (Deadline) by contacting Laura on (contact) to give your confirmation.

We look forward to seeing you at the event.

Warm Regards

John Doe

(Official Title)

(Signature)

 

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Apology Message – Samples and Tips

I am an ardent believer in apologies – because to say that everyone makes mistakes would be putting it mildly, it is a somewhat gross understatement of the fact. Mistakes seem to be the bane of human survival, and infractions – the bread and butter of co-existence, but rather than stand the risk of losing an ally at any and all levels a resolution could be reached by simply offering an apology.

Acknowledging your shortcomings/ admitting a mistake is never easy but has to be done – here are a few tips for writing an apology message that carries a tone that would deliver your true intentions with ease;

  • Start With a Greeting

Depending on the basis of the relationship is it important to address the recipient of the apology with their title in a short salutation before proceeding.

 

  • Go Straight Into The Apology; With Detailed Specifics Of The Situation

It is important to state immediately the purpose for the message as this would ensure that they are fully aware of your wrong and you are remorseful.

 

  • Acknowledge The Hurt And Damage Done And Its Implications

Include an acknowledgement of the implications of your actions. This should further assure them that you have given thorough thought to the situation created and you are full of regret.

 

  • Take Full Responsibility, Acknowledging Clearly That The Fault Is Yours

Resist the urge you might have to ascribe blame to anyone but yourself. While you might be making a valid point by also stating that they are equally to blame, it does nothing to help the already bad situation, and may fan the flames of anger even further.

 

  • Include A Statement Of Regret

State very clearly that you regret the situation and fully realize that it shouldn’t have occurred in the first place.

 

  • Provide A Solution To Ease The Damage Caused

To further strengthen your apology, suggest a means of solving the problem created, this should demonstrate your remorse and willingness to end all contentions.

 

  • End With The Willingness To Change And Ensure That There Are No Future Reoccurrences

Conclude the message with a gentle reassurance that the circumstance will not occur, to the extent that it is in your power to ensure.

 

Depending on its purpose and recipient, here are a few apology message samples that may serve as a template for yours;

 

SAMPLE APOLOGY MESSAGE TO BOSS

 

Dear Sir,

Kindly accept my sincere apology for my absence at the previously held board meeting with the stakeholders on Monday – it was the result of a personal situation which required immediate attention, but not withstanding, I realize the significance of the meeting to our organization and how unprofessional it was to be absent without any prior notice.

I truly cannot express my remorse, as I understand it must have been awkward explaining my absence to our customers who had expected that I would be present at the meeting, and I take absolute responsibility, knowing that this behavior does not measure up with expectations of the staff of this organization.

I have drafted apology letters, which on your approval will be sent to both customers and shareholders present at the meeting.

Kindly let me know if there is any other thing I can do to salvage the situation.

 

Sincerely,

John Doe

Relations Manager,

FXY Enterprises.

 

 

SAMPLE APOLOGY MESSAGE TO COLLEGUE

 

Dear Mr Franklin,

I would like to apologize for the fiasco that ensued at the customer service section yesterday while you made an attempt to draw my attention to a few overlooked details.

I am sincerely sorry, and I assure you that the incident had no preconceived intentions or negative motivation, but my outburst was mostly the result of my frustrations encountered in getting so much work done in such little time.

I take full responsibility for my actions and as I assure you that it won’t reoccur, I  would also sincerely like to correct whatever negative impressions I have made of myself, kindly let me know what I can do to restore our working relationship.

Thank you for your invaluable understanding.

 

Kind Regards,

Gloria Doe

Customer Care Representative

FXY Enterprises.

 

 

 

SAMPLE APOLOGY MESSAGE TO BEST FRIEND

 

Peanuts,

You have been extremely patient with me so this must sound like a broken record by now, but I’m sorry for not showing up to the party like we agreed.

In all honesty, I hardly have any excuse that is a justifiable enough reason to have let you down like that but I sincerely hope that you see that was not a deliberate attempt to spite you and I wouldn’t consciously hurt you.

I accept both the full responsibility of my actions, as well as the task of making it up to you in any way possible.

You are a wonderful friend, who I do not deserve.

 

Love,

Magic.

 

After all said and done, there is no apology as valid as the non-reoccurrence of bad situations. Nobody is above mistakes, but it is also true that nobody is indispensable.

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Meeting Request Email – How to Write One (With Samples)

What is a meeting request email?

Simply put, a meeting request email is a document written to formally ask a co-worker or manager or any other individual to meet with you. In the email, you usually suggest an appropriate place of meeting, time, duration, date and topic of discussion. Traditionally this was done with regular letters but most businesses now use emails.

So if you want to know how to request a meeting via email, then read on. You may need to write an email to arrange a meeting with a client or an email to request a meeting with a manager or supervisor. You may even want to write an email to request a meeting with members of your team. Whatever the case, you can modify the sample meeting request email below to suit your particular need.

A meeting request email is typically written for a simple reason – to schedule a meeting. It can be seen as an invitation letter to a meeting.

The vocabulary and character of a typical meeting request email is dependent on who the recipient of the email is, and the purpose of the meeting in general – frequent recipients of a meeting request email include (but is not excluded to);  Bosses, clients, colleagues and subordinates.

Before you start writing your invitation letter

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Contents of a meeting request email

Again, the email structure may also be affected by the personal relationship the sender may/or may not have with the recipient; however, here are a few tips that a sender should consider including as part of the details contained in the email–

  • The Reason for the Meeting:

This should be immediately stated after the salutation, with emphasis on the importance of attending the meeting in the recipient’s interest.

  • The Date and Time of the Meeting:

The date, as well as the time of the meeting should be properly indicated for clarity sake; as well as to avoid misconceptions that could easily be avoided.

  • The Place of the Meeting

It is important that the venue for the meeting be communicated to the recipient; even if subsequent meetings have been held in the exact same place – leave no room for assumptions.

  • The Suggested Length of the Meeting

Stating the length of the meeting might help strengthen the resolve of the recipient to attend, as unnecessarily lengthy meetings cause a strain in productivity levels and are simply boring.

It is also important that the email subject is well written, in simple and understandable terms such as ‘ meeting request’

Depending on the recipient of the email, the following details could also be included;

  • Request For Follow Up After the Meeting
  • What the Recipient Would Gain From the Meeting

If the recipient of the email is a boss or client, it is also important to keep the meeting schedule flexible as they are likely to have it altered to suit their convenience.

Here are a few meeting request emails for varying situations.

MEETING REQUEST EMAIL TO CLIENT (SAMPLE)

*Clients are tricky, and as such the best way to go about an email in this category is to be concise and straight to the point, stating the purpose of the meeting and how it can benefit the client, also adding contact information in closing the email. It is important not to force a client to wade through unnecessary information that they may not even be patient enough to read through.

(Take note that meetings with clients should not be requested on first contact).

Sample meeting request email

TO: johndoe@products.com

SUBJECT: ‘MEETING REQUEST: XYZ PRODUCT ADVERTISING ‘

 

Dear Mr. John,

I am writing with regard to our earlier discussion about launching an ad campaign for your new product – our company has an impressive portfolio with success stories of products quite similar to yours and we would be glad to set up a meeting where we can discuss the matter further.

Does this interest you?

Kindly let me know so that we can set up a date and time that suits your schedule.

Janet Manuel

*Subsequent to sending an email in this format, a follow–up email could then be sent with details of a meeting venue, date and time after a response to the initial email sent; the clients may even provide their preferred arrangement, otherwise you may respond in this format;

Sample meeting request email

TO: johndoe@products.com

SUBJECT: ‘RE: MEETING REQUEST: XYZ PRODUCT ADVERTISING ‘

 

Dear Mr. John,

I am glad to have received your positive response to the meeting request.

Kindly let me know if the following arrangement works for you;

9:00 on Thursday 12th June 1763 at the Le-palm business place, opposite yellow bank – Citydale.

Thank you again for your time.

Janet Manuel

MEETING REQUEST EMAIL TO SUBORDINATES (SAMPLE)

*Emails in this category are much easier to navigate as they are usually informational – you are the boss right?

Sample meeting request email

To: (Recipients)

From: JanetManuel

Subject: MEETING REQUEST: JOHNDOE PRODUCT ADVERTISING

Date: 8TH FEB. 1786

 

This notice is to inform you that there will be a meeting in (ROOM) on (DATE). The meeting will begin promptly at (TIME) and is expected to last approximately (TIME).

The main purpose of the meeting would be to strategize on ad campaign ideas for new johndoe product – Please bring any relevant data you have. You may wish to make copies prior to the meeting that we may all have them for reference.

I suggest also that you take the time to make a list of any questions or comments you wish to make during the meeting. Such a list will ensure a more efficient and effective discussion.
Please make every effort to attend. If you are unable to be present personally, please send a representative to take notes and/or present materials. Such a representative should be able to answer questions on your behalf.

I look forward to seeing you at our meeting.

Thank you.

Best regards,

Janet Manuel

MEETING REQUEST EMAIL TO COLLEAGUES (SAMPLE)

*Emails in this category are often permitted to be in a less formal tone than normal –depending on the information being relayed in the email; it may reflect the personality of the sender as he/she is known in the office environment

Sample meeting request email

To: (Recipients)

Subject: Meeting Request: Celebratory sign-off  on JohnDoe Product Ad-campaign

Hello All,

As it was informed  us in the last meeting that the johndoe product campaign launch is scheduled for the  15th December 1786 therefore a sign off meeting has been organized by the management for us before the kick start.

It marks the success of our new project significantly – Therefore we are required to be at the “Banquet hall” sharp at 4pm tomorrow, hopefully, this would serve to motivate us to make the upcoming project a grand success for our company.

Come dressed for entertainment.

Thank you!

Janet Manuel.

 

Conclusion

That said, while drafting emails may seem like no arduous task, it shouldn’t be taken lightly as it communicates the professionalism and competence of the sender – and since email communication has become an integral part of how businesses communicate, there is the apparent need to be properly skilled in the process.

While there are a varying number of purposes that an email message could serve, this article will focus on writing a professional meeting request email that would reflect a sender in his/her desired manner.

Letter to a Best Friend – A Sample letter to my best Friend

What is a Letter to a best friend?

Sure, it’s the 21st century but writing letters is still a thing – and if you’re thinking about writing one you are not alone. A letter to a best friend is simply a written form of communication from you to the friend that you consider closest to you in friendship.

Whether it’s for the gentle joy of reminding someone that you are grateful to have them in your life – or it’s for a much more elaborate purpose, writing letters have always proven to be an effective means of communicating emotion, not to mention – psychologists suggest that it is therapeutic and an easy way to ease stress and give relief to tumultuous experiences.

Components of a letter to a best friend

There needn’t be too much formality given to a letter of this nature; typically, a lot of emphases is given to standard  letter structures, with suggestions that a good letter must be split into three sections, be addressed with regard to the recipient office or authority and be written in precisely universally accepted  language (excluding slang), and while these aren’t invalid in writing informal letters, the most important key (especially in writing a letter to a friend) would be to find your voice and speak from your heart – ultimately, everything else will take shape.

Below is a written sample of a letter you could write to a close friend;

Sample letter to a best friend

Letter or email to a best friend

Dear Maya,

I often marvel at how incredibly lucky I am that you are part of my life –  I know we have known each other a while and yet, I seem unable to get accustomed to the fact that we are, and have stayed friends for so long, surmounting daunting hurdles and beating the odds that life presents at such short intervals.

Thank you for choosing to be my friend. I know that love is deliberate and not merely the output of coincidence, I know that on the day when you first walked into class on the first day of school in 5th grade, that I wasn’t merely a choice of chance, because I have seen incredible people come and go in both our lives and I know you choose to stay – regardless of all my whims and caprices.

I choose you too – to stay with you throughout the length of our lives and love you, at your best and worst, in mine as well – when convenient and when not convenient, and to fight to guard the precious gift that is our friendship for as long as we both walk this side of eternity.

I hope to see you soon; I miss you – June cannot come soon enough.

Love,

Greta.

 

Before you write your next letter!

If you do not have Grammarly – A grammar checker that I use every day for all my writing, please get it free from here Now. Grammarly. You can read my full story on how I discovered Grammarly here.

EMAIL ENDINGS: HOW TO END YOUR EMAIL WITH EXAMPLES.

Emails have become the 21st century method of communication, especially in the business world. Messages sent by email lack the visual and auditory cues of real-life conversation, making them particularly vulnerable to being misinterpreted. Writing the body of an email is not as tricky and confusing as email endings. When you are sending out a professional or informal email message, it is very important to end your email appropriately.

Just as there is a style to how to address someone in an official email, and for the overall format, there are also guidelines in place for email endings. Some of those guidelines include:

  • Write a summary of everything that you’ve written, just to be polite and wrap the body of your mail up properly. Include a short sign-off to signify the end of your message.
  • To end your email, it is important to convey the appropriate amount of respect to the person receiving it in a manner that is professional and courteous. This means including a befitting closing and an email signature with your contact information.
  • Be careful with your signature. Be mature and include only what is necessary. It is important to have a signature that includes your basic contact information, such as your full name, phone number, fax number, work number, work address, work email, etc. Smiley faces and the like are not appropriate email endings.
  • Never use a quote to end your email no matter how inspiring or professional the quote may seem to you.
  • You can also include a short link to your website for business emails. Do not include a list of links as that would suggest that you are trying to oversell yourself.
  • Do not abbreviate your last regard. Write in full and keep it professional.
  • Your closing should remind the reader of the main thrust of your message and, at the same time, show your pleasure in communicating with the recipient.
  • Your email closing should also leave the recipient feeling good about you.

Before you write your next email!

If you do not have Grammarly – A grammar checker that I use every day for all my writing, please get it free from here Now. Grammarly. You can read my full story on how I discovered Grammarly here.


Business Email Endings

There are different ways to end business emails. Different people have their preferred ways of ending professional emails. Some of the most common and appropriate email endings include:

  1. Business Email Endings that show anticipation or call to action

Professionally, this is a very appropriate and generally acceptable method of ending your mail. Most people in the business world end with an expression of the action expected from the recipient. Examples of such endings include:

Business owner to a client:

“Do not hesitate to contact me if you have any concerns.”

Manager to secretary:

“Looking forward to receiving the minutes of the meeting.”

  1. Business Email Closing Expressing Appreciation

Ending your business email by showing appreciation is a very polite way as people love to be and feel appreciated. It leaves the recipient feeling good. Some examples of this email ending include:

“Thank you for your time and consideration.”

Jessica Orika.

“Thank you for your patience”

Jessica Orika

  1. Business Email Closing Requesting for Action

This kind of closing seems rather straightforward. It is usually adopted when there is little or no relationship between the sender and the recipient. Some examples of this closing include:

Recruiter to a job seeker:

“Please reply to this message to confirm that you accept our proposal.”

Secetary to the president of a company to an employee:

“Please contact me for an update on the outcome of the meeting with the president.”

HOD to student representative:

“Please contact me to discuss the timetable for next semester.”

  1. Signing Off with considerations

In addition to any of the optional email endings listed above, it is also appropriate to sign-off with a consideration, though it is not compulsory. Ensure that your choice consideration is an appropriate fit for the body of your message. Some of the ways of signing off include:

  • Yours Faithfully: This is very formal and very good for first time contact with the
  • Kind Regards: This is formal and can be used if this is the second time you are contacting the recipient.
  • Warm Regards and Regards This is personal and professional and appropriate only when a business relationship has been struck already.
  • Yours truly, Sincerely, Yours sincerely and All the best are good and very personal endings that depict familiarity. It should only be used for regular clients.

Your business email closing should be in this order:

A job seeker to a prospective employer:

Thank you for your time and consideration.

Yours Faithfully,

Jessica Orika

240-801-2349

www.hardtruths404.com

Casual Email Endings

Since most emails are usually professional, ending casual emails doesn’t require any standard format or guidelines. These are the kind of emails you send to a buddy from work, school or even family so be as polite and friendly as possible. Some appropriate considerations for ending emails such as this include: Best, Cordially, Cheers, Yours, Kindest regards, Warmest regards, I remain yours truly, Warmly, Take care, Have a great day, Happy Holidays, Enjoy your weekend, Keep up the good work etc.

Just be sure to let your email endings reflect your personality, professionality (for formal emails) and good manners.

 

 

 

 

 

 

 

 

 

Pretty woman surprised to receive an Interview confirmation email

Interview Confirmation email with samples

What is an Interview Confirmation Email?

You got that job interview you have been waiting for! Congratulations!!! You are so excited about the opportunity! What next? You send a quick email to confirm that you would attend the interview as scheduled. An interview confirmation email is an email sent to let your prospective employer or recruiter know that you would be attending the interview that you have been invited for. It is also a document you can use to ask some basic questions about the interview.

An interview confirmation email say a lot about you. It says that you are thoughtful and proactive. If well crafted it can put you a step ahead of your competitors for the position you have applied for. There are 2 other emails that are also referred to as interview confirmation emails. You can find them later in this article.

Before you write your interview confirmation email!

If you do not have Grammarly – A grammar checker that I use every day for all my writing, please get it free from here Now. Grammarly. You can read my full story on how I discovered Grammarly here.

Sample Interview Confirmation Email.

This is an email response to an Interview Invitation Email.

Interview Confirmation Email Sample

Subject – Interview Confirmation  – Webmaster and Programmer – Dave Topal

Dear Mr Jones,

Thank you very much for inviting me to interview for the position of Webmaster and Programmer.

I really appreciate the opportunity and I look forward to meeting with the interview panel at 9.00am on Monday July 3rd in the conference room of your Office at 123 Queens road, New York.

I will bring all the requested documents. I will be happy to provide any other information you may require prior to the interview.

Thanks once again for the opportunity.

Dave Topal
123-345-6789

Other types of Interview Confirmation Email

There are two other types of emails that come to mind when some refers to Interview Confirmation Email.

  1. It could be an email that is sent by an employer to confirm the date, time and location of an interview that has already been discussed over the phone.
  2. It could be an email that is sent by an employer to confirm the date, time and location of an interview schedule that a prospective employee has agreed to via email.

Interview Confirmation Email sent by an Employer to a Job Applicant

If you have just concluded a preliminary interview with a job applicant over the phone. You have already concluded on the date, time and location of the interview verbally. It is always good practice to send an email to confirm the details of the interview.

Interview Confirmation Email Sample from Employer

Subject: Invitation to Interview

Dear John David,

Further to our phone conversation, I would like invite you to interview for the position of Webmaster and Programmer.

The interview will take place at our office in New York at 9.00am on June 3rd. You will be interviewed by an interview panel led by Mr Bob sample. The interview should last for about 90mins.

Kindly come to the interview with a government issued ID and a list of references. We look forward to seeing you.

Best Regards

Mark Thomas
Administrator
123-555-5555