Category Archives: Others

Lease termination letter with samples (from Landlord to tenant).

So you want to end your lease? Situations change and life happens. Sometimes that means our property arrangements have to shift. If you are a landlord or you manage a property, you’ll have to know how to end the lease with your tenant in the best way. Here’s how to terminate your lease with your tenant.

Terminating a lease on the landlord’s side is not that different from how it is done when a tenant wants to end a lease on his own end. We’ve talked previously about how a tenant can terminate a lease with his landlord. (insert link here). In this article, we’ll be looking at two different samples of how to terminate a lease as a landlord.

Regardless of who’s ending the lease, there are a few important things you need to note.

What does a lease contain?

A lease should state exactly how long the arrangement will last- one year, two years, etc and exactly how much money will be paid each month and when the rent will be due. Other things that are included in a lease are security deposits, first-and-last-months’ rent requirement, pet rules, who pays for what utilities, and who is responsible for maintenance and repairs. Depending on the nature of the building and what amenities are in it, the landlord can stipulate terms of use for facilities and eventualities. For instance, pool privileges and parking lot access conditions may be spelt out in your lease.

Why write a lease termination letter?

State laws require you to give written notice in order to terminate a lease. Your lease probably states the appropriate way to end the agreement, including when you should give notice. But if it doesn’t, follow the guidelines in this article and feel free to use the templates and tweak it to your needs.

Putting your tenant on notice

It’s important to give your tenant(s) enough notice so that they can make all the arrangements they need in order to leave the premises in good time and search for other accommodation.  Usually, 30 days-notice is sufficient. However, different states’ laws might differ. For instance in West Virgina, a landlord’s notice must arrive before the start of the next rent period (that is, before the next rent payment is due). Most people tend to think 30 days’ notice is enough but this is a little more than 30 days. Essentially, it means you have until the end of the next month’s rent.

The length of your notice to terminate a lease may depend on how long the lease is for. For instance, a 2 year lease may require a longer notice period than a 6-month lease. You can crosscheck your local laws to make sure your notice is within time.

What to include in your termination letter?

When terminating your lease, you should write your name and address. And also the name and address of the tenant as written in the lease.

Be sure to put the date.

Simply address it ‘Dear Landlord’ or ‘To the Landlord’.

State that you wish to end your lease. And indicate exactly when the tenant’s lease is expiring.

Include any incidental information you think the tenant should be made aware of.

Here are two samples that can help you get started!


Sample Letter 1

Blake View Properties.
No. 75 Riverview Crescent,
Albany, New York, 85794


Jacob John
55 Blantyre Dr.
Albany, New York 77764

June 19, 2018.


Dear Mr. John,


We at Blakeview Properties would like to inform you that your lease on 55 Blantyre Drive expires on 30th August, 2018.  We would also like to inform you that we will not be seeking to renew the lease agreement with you.

Blakeview Properties will be changing ownership and handing over to new management over the next few weeks. The company will henceforth be known as Starlight Properties, and will be making some changes to the properties currently under its management.

As such we will be needing several tenants to vacate in order to accommodate this change. We regret any inconvenience this may cause.

Do feel free to contact us with any questions or concerns you may have, at our address and phone number.

Lena Long,


Blakeview Properties.


 Sample Letter 2

Michael Moses,
432 Sweet Drive,
Champange, Texas 1485-7661


Harmony Morgan,
Apt. 3b, 433 Hallen Heights,
Guillotine Texas.

June 19, 2018.


Dear Ms. Morgan,


I’m writing to inform you that your lease expires on exactly 1st August, 2018. Please note your lease will be non-renewable after it expires. I will be moving into the apartment to be closer to my family in Champagne.

I do hope you’ve enjoyed your time in the building. I would like to schedule an appropriate time to inspect the apartment before you leave, preferably within 2 weeks before your exit. Please let me know what day will be best.

You can call me at 555 4332 or email me at


Best wishes,

Michael Moses,

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How to write a character reference letter for court with samples

What is a character reference letter?

A character reference is a letter written by someone well known to you who knows you equally well attesting to your good character. Anyone writing a character reference letter for court is writing to a judge to vouch for an accused person’s character. The writer should include- who he (the writer) is, how he knows the accused, how long he has known the accused, what his assessment of the accused’s character is, and any tangible examples that he can provide to support his assessment of the accused’s character.

Why is it important?

A Character reference letter for Court is important because it provides a direct view of what a person is like, often in ways that no lawyer can explain. Judges see this and it can influence their decision-making on the case.

Who should write a character reference letter?

Anyone writing a character reference letter should be someone who knows the accused/suspect well and is willing to vouch for them. It could be a friend, a spouse, other family member. It can also be someone known to you in a professional capacity, like a co-worker or supervisor. A priest or other religious or social leader, a teacher or guidance counsellor/psychiatrist is also in a good position to write a character reference letter.

The important thing is the person should show that they have had a good and relatively long relationship with you, enough to make sound judgment on your character that will sway the court positively.

Who should your letter be addressed to?

The letter itself should be addressed to the court. If the name of the judge or magistrate presiding over the case is known, you should include that in the letter. Keep in mind that the letter is meant to show the accused in a good light. The letter should first go through the accused’s lawyer to be vetted, who will then forward it to the court.

How long should your letter be?

Your letter should be long enough to include all the necessary details the court needs to know to make a positive assessment of the accused. Again, your aim is to give a positive assessment in your reference. Your letter however should not be too long as to make it cumbersome for the judge to process. Judges go through a lot of documentation on a daily basis. Try to fit your letter into one page, at most two.

What things should you include in the character reference letter?

Introduce Yourself

Introducing yourself means saying who you are, what your job is and include any qualifications you hold.

What else should you talk about in the letter?

You should state your relationship to the person. How do you know them? How long have you known them? How often do you see or call them? State your knowledge of the offence the person is charged with. How do they feel about what they have done? Has the person talked with you about the charges and why they are going to court? Has the person shown remorse for their actions. How have they done so? For example, have they been distressed or upset? Have they gone for counselling? Have they apologized to the victim. Have they suffered any hardship or punishment because of these offences? For example, did they lose their job? Their children? Their property? Was their reputation damaged?

What Not To Include

You should not include the following:

  • Do not suggest the penalty to be imposed.
  • Do not be critical of the law or of the victim.
  • Do not make comments like “I ask the court to look inside them…”
  • Do not say anything that is not true. It is an offence to mislead the Court.


Sample 1


Karen Shields,

2468 E-drive Winter Park,

Orlando, Florida.



June 21, 2018.

Judge Mathew Connors,

Presiding Magistrate,

Savannah Local Court,



Your Honor,

I am Karen Shields, an elementary school teacher with Cosgrove Elementary in Newark New, Jersey. I have been teaching over fifteen years, and have a Masters in Early Childhood Education. I have also been awarded the District’s Most Outstanding Teacher of the Year twice. Once in 2013 and again in 2015. I am writing a character reference letter for Susan Oren, who is my sister, now married and living in Connecticut with her husband and three children.

I was informed that she was arrested on 13th June, 2018 and charged with “Assault and Battery”. Susan is a mother of two and is very near and dear to us all. She is a kind, hardworking woman. She is also a pillar in the community as she is involved in several community-based groups and volunteers her time, energy and resources to helping quite a number of people. She even counsels at-risk teenagers in anger management. These kids have gone on to college, gotten scholarships, or engaged in other meaningful work- a testament to their turn-around. That was why it came as such a surprise for us as family members to hear of the charges she was facing.

Your honor, this incident has been a smear on Susan’s name and is not indicative of her true character. I know it will demoralize the community and the people she does so much good work with to hear of it. I have never known Susan to be a violent person in any way. She hardly even raises her voice at people. I am certain that the circumstances that led to this situation were quite extraordinary. She has had no previous criminal record. Susan herself is sorry about the entire incident and deeply regrets her actions. She has since apologized to the victim and the community and promised the incident wouldn’t repeat itself. I can guarantee that this will not happen again. She is currently attending counseling to address what happened. I know she takes full responsibility for her actions, and has learned her lesson.

Thank you for your time. I am available for contact and questioning at (555) 6889.


Karen Shields.


Sample 2


Michael Smith,

Citizens’ Watch,

245 Herry Lane,

Boston, MA. 36657.


Judge Mathew Connors,

The Presiding Judge,

Massachusetts District Court.

June 6, 2018.


Your Honor,



I write to the court on the subject matter in regards to Mr. Mase’s charge of “Possession of Prohibited Drugs” (Ecstasy).

I was informed of Mr. Mase’s charge on the 18th of June, 2018. I am his direct Supervisor at Citizens Watch, the newspaper where he works. We have been in operation since 2003. I have worked with him for more than 10 years and can attest to his good behavior. James is a model employee,- punctual and pleasant to be around. He is a consistent contributor in our weekly staff meetings, and recently gave the newspaper an idea that boosted revenue more than 10%. He is consistently rated highly by his other colleagues for being a team-player and leader in our monthly staff reviews. This was why we had to promote him twice in an usually short space of time within the last 2 years. He is an employee any organization would love to have. He is also a devoted father of 3 children. I have met his children and they are bright and well-behaved kids, evidence of the devotion and discipline Mr. Mase gives as a parent.

I was saddened to hear about his charges, as it struck me as highly uncharacteristic of him.

Mr. Mase is deeply remorseful about his actions, and attributes it to a poor judgment call in a weak moment. I am positive this was a one-off incident and is unlikely to ever happen again. This is the first time he has been arrested. He has no previous criminal record.

For confirmation or follow up on any of this information or anything else you’d like to know, this is my phone number: (718) 3264.


Michael Smith,

Asst. Editor, Citizens Watch.

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Lease termination letter with samples – from tenant to landlord

What is a lease?

A lease is an agreement between two parties- a lessor and a lessee, or in this case a landlord and tenant, where the tenant agrees to pay the landlord for the use of his property for a certain amount of time. Apartments, office space, shopping complexes are examples of property that can be leased. Once the time in the agreement elapses, your lease is said to be terminated. If however, issues come up before the termination date, you may wish to end your lease with your landlord. This should be done in writing. In this article, we’ll be looking at how to write a lease termination letter.

Is there a difference between a lease and a rental agreement?

Yes. There is a difference between a lease and a rental agreement. The major difference is that a lease is long term (usually a year or more), and rental agreements are short-term, usually month to month.

What does a lease contain?

A lease should state exactly how long you’ll be renting the apartment- one year, two years, etc and exactly how much money you’ll pay in rent each month and when that rent will be due. Other things that are included in a lease are security deposits, first-and-last-months’ rent requirement, pet rules, who pays for what utilities, and who is responsible for maintenance and repairs. Depending on the nature of the building and what amenities are in it, the landlord can stipulate terms of use for facilities and eventualities. For instance, pool privileges and parking lot access conditions may be spelled out in your lease.

Why write a lease termination letter?

When you sign a lease as a tenant, you agree to comply with the terms and conditions of that lease. However, where there is a breach of the conditions or you are no longer able to continue with the arrangement, you should notify your landlord appropriately in writing. Your lease probably states the appropriate way to end the agreement, including when you should give notice. But if it doesn’t and there is a conflicting issue causing you to leave, be sure to state it in your letter.

Reasons to terminate my lease.

Why terminate your lease? There are various reasons why you may choose to terminate your lease. These include:

-A landlord’s failure to maintain fit and habitable premises. Every landlord is obligated to maintain his property in a habitable state fit for human accommodation. That means, the premises should be adequately sanitary, broken pipes should be fixed, things that can cause unnecessary nuisance should be taken care of, health and safety codes should be abided by.  A tenant can provide written notice directly to the landlord stating that there is a health or safety violation that needs to be repaired. State laws will vary on how long the landlord has to respond and fix the violation. If the landlord fails to fix a significant health or safety violation, not just a simple repair, the tenant may be legally allowed to break the lease agreement.

-Tenant is under active military duty. A tenant in the armed forces can be deployed at any time. By law, he is not under obligation to finish out his lease. He may terminate it when necessary. A few states require a small fee to be paid to the landlord in this circumstance. According to Service Members Civil Relief Act, if a service member signs a lease and then receives orders to relocate for a period of at least 90 days, the tenant can provide the landlord with a written notice of their need to terminate the lease agreement with proof of relocation orders.

Other reasons for terminating your lease include a landlord illegally entering the apartment. Domestic Violence and illegal Apartment. If you discover that the apartment is an illegal structure or is being used to facilitate illegality you can terminate the lease.

What to include your termination letter?

You should write your name and address. And also the name and address of the landlord as written in the lease.

Be sure to put the date.

Simply address it ‘Dear Landlord’ or ‘To the Landlord’.

State that you wish to end your lease. And indicate when you will be moving out of the apartment.

Specify your reason for moving out. If the landlord is in default of a proven breach, state it. Also indicate that you would like a refund of your security deposit since you are leaving the apartment in good condition.

Include any incidental information you think the landlord should be made aware of.


Sample Letter 1

Austin Smith
No. 2A, 55 Riverview Crescent,
Savannah Illinois 85794


Jacob John
55 Blantyre Dr.
Underside, Illinois 77764

June 13, 2018.

Dear Landlord,

This is to notify you of my intention to vacate Apartment 2A in your building. I will be leaving the apartment on July 24, 2018 to relocate to another city because of a new job.

I also would like to request a refund of my security deposit in the sum of $800 paid at the beginning of the lease. The apartment is in very good condition. I will communicate a forwarding address within the next two weeks that a check or money order can be sent to.

Kindly let me know when you would like to inspect the apartment as per the terms of the lease. Weekends are preferable, from 10am to 6pm.


Sample Letter2

55 Blantyre Dr.
Underside, Illinois 77764

June 13, 2018.

Jane Doe, Property Manager,
Eden Properties
Savannah Illinois 85794


Dear Manager,

I am a tenant in flat 4d of the Union Building in Amazon Drive. I would like to terminate my lease effective June 14, 2018.

This is because I can no longer afford to pay the rent, which was increased from $750 to $950 without notice. This is contrary to the terms of the lease and I do not wish to continue staying in the building.

I fully expect a refund of my security deposit in the sum of $1500. I guarantee that the apartment is in top condition.

You can reach me on (555) 6782 with any questions.


Jacob John,

55 Blantyre Dr.

Underside, Illinois 77764


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Letter of Resignation from a teacher with samples

Leaving a job is usually not a happy time. Especially as a teacher. If you were happy at your job, you will be sad to leave your co-workers and students. If you didn’t like the job, it most likely would be a bittersweet experience. Regardless of the situation, you would need to tender a resignation. Here, you’ll find how to write a resignation letter from a teacher.

Why would I need a Resignation Letter?

Different people leave their jobs for different reasons. Some may be amicable, like a need to move cities, a need to be closer to family, or marriage. Sometimes the reasons aren’t so friendly, like poor wages, conflict with leadership or over school policy or curriculum, redundancy in employment, loss of interest, etc. When a teaching contract is signed, both parties intend for the contract to continue for an entire academic year. Schools hate to lose teachers in the middle of the year because it disrupts the students’ educational experience and decreases academic progress. Although this is something that schools don’t like, it does happen.

Most full-time jobs come with employment contracts, where the employer and employee agree to the terms and conditions of work, payment, etc. When it comes time to go, your employment contract will usually state the procedure for handing in your resignation.

How much notice should I give?

Again, check your contract. It will most likely state how much notice you should give to resign from your teaching position. If it does not indicate, give a general 30-days-notice.

Remember it is good to give sufficient notice whatever your reason for leaving. As a teacher you have daily direct contact with your students. An abrupt leave can disorientate kids, especially younger children who may have become attached to their teacher. Try to give sufficient notice in order to make the transition smooth. Also, the school needs adequate time to make arrangements for your replacement. Whether it’s a temporary substitute or a permanent teacher, both you and the school need time to make adjustments. This will also give you time to write your handover notes.

What should I put in my resignation letter?

As a teacher, you want to try and leave your current place of employment on a good note. One reason is because, you may be asked to give references from your old bosses, in your subsequent applications for work. Unless your reasons are non-contentious, resist the urge to include information regarding your time at the school or your future career plans. You’ve probably already discussed these with your principal, so there is no reason to reiterate them in the letter.

How long should it be?

Try to keep things brief. If a disagreement led to your decision to resign, it is best to keep your letter short and to the point. Avoid bringing up the conflicting issues. Again, certain events must have already played out that led to your decision. There’s no need to rehash them now.

You should state that you have made the necessary handover arrangements, e.g writing a memo for your successor indicating where you left off in the class curriculum(s) and where things can be found.

Address your letter to your Principal or Director-in-Charge of the school. Here a couple of sample resignation letters for teachers that can help you to write yours.


Sample 1

John Smith,
Whitehall Elementary,
Denver, Colorado.

June 21st, 2018.

Dear Sir,

I regret to tender my letter of resignation as Math Teacher at the end of the fall term. My last day will be December 15th, 2018. I have been looking to move closer to my parents who currently reside in Georgia, for some time now. Recently, a position opened up close to where they live, and requires that I resume immediately the new term begins next year. I have decided to take the offer in order to be closer to my family.

I have enjoyed my time here at Whitehall Elementary these three years, and wish I could continue on. I appreciate all the room for growth and training I’ve experienced here. Sadly, circumstances prevail. The students have been a source of joy, and the staff one of the most friendly I have met. I will leave here with good memories.

Over the next two weeks, I will prepare a schedule of what’s been accomplished so far and other instructions for my successor. I hope it will help in making the transition as smooth as possible.

Again I regret any inconveniences caused by my departure. I wish you all the best moving forward.

Kindly forward any correspondence to this address. 234 Wollum Dr, Kerby Atlanta, Georgia 55561. Or to


Helen Head.


Sample 2

Michael Fields,
234 Redborough,
Cunningham, Virginia.

June 21, 2018

Theresa Net,
The Maze School,
Cunningham, Virginia.

Dear Principal,


Please accept this letter as notice of my resignation from my position as 5th Grade Teacher as of December 15, 2017.

I have prepared a handover memo to be given to my successor. Please find it attached. You can contact with me any questions you have about my classes at

Thank you.

Michael Fields.

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Letter Writing Format – How to write a letter

So you want to write a letter?

We can help you out. Knowing how to write a good letter will help you in virtually every situation. At some point, you will need to write correspondence to communicate with a boss, an employee, a friend, a colleague, an organization, family, something! Some people get confused when writing letters. There is no need for confusion. We can help you organize your thoughts and set out your letter clearly.

Before I write a letter.

Before you start writing, you should think about

-why you are writing; what is the purpose of the letter? What do you hope to achieve by writing this letter? Do you simply want to send your greetings to someone or is there some specific action you want to get done. Understanding the why will determine what details you should include in the letter such as dates, names, etc.

-who are you writing to? This will determine the style and tone that you use. Is it a formal letter? To a corporate organization? Or a respected member of society? Is it an informal letter? To a friend or a loved one perhaps. Your language will be either formal or casual depending on the receiver.

Some basics

  • Every letter is sent to an address. Be sure to include the receiver’s full address on the face of the letter. This should be followed by your own. If the letter is to a specific person, make sure his name is clearly written above the address. Include yours on top of your address as well. If you are sending an email, sometimes addresses are not a must. But if it is a formal letter, like a job application or to an organization, it is best to still address it properly. If you are using a letterhead (that is, a printed heading on stationery, stating a person or organization’s name and address) it is not necessary to state your address in another space as all your contact information is already on the face of the paper.
  • Be sure to date your later. Write out the full date. September 20, 2018 is preferable to Sept. 20, 2018 or 20/9/18.
  • You can choose to skip the date when writing an email.
  • If your letter is a formal letter and is for a specific purpose you may choose to put a heading. E.g, “Notice for Rent Increase” or “Letter of Resignation”.
  • For typed formal letters, leave about four spaces between the complimentary close and your typed full name. Print the letter, then sign your name in blue or black ink in that blank space.


There are basically three parts to a letter.

  • The introduction. This includes everything leading up to the main point of the letter. This includes addresses, headings and salutations.
  • The body. This is the meat of your letter. It may be one paragraph long or split into several. Each paragraph can contain a specific idea or piece of information. Also, if your sentences run on too long, you should break them into smaller paragraphs to make it easier to read.
  • The end or conclusion. This is you signing off. Draw the letter to a close. If you have a specific call to action, restate it here. End the letter with an appropriate complimentary closing. For instance “Yours faithfully”, “Sincerely”, “Best Wishes”, “Thank you”, “Much love”.


Sample Letter Format 1

Mark Shapiro,
The Director,
33 Lakeside,
Newark, New Jersey 48938


Truestop Life
888, Longwood,
Newark, New Jersey, 39294

Dear Sir,

I am writing on behalf of Truestop Life, a not-for-profit organization based in Newark New Jersey. We have been in existence since 2010. We are committed to creating a greener, more ecologically sustainable world. We believe this starts with local community efforts and sensitization.

We have followed your work and eco-activism keenly over the years, and greatly admire the strides you’ve made in pushing ecologically-friendly legislation through Congress, most recently the Pure Water Act. You have paved the way for a lot of new policy that is already shaping our cities for the better. We thank you for your efforts.

In that line, we would be greatly honored to have you as a Guest Speaker at our Annual Symposium that brings together over 50 environmental groups in the New Jersey Area. We would like you to speak on the topic: “Your Role in Flushing Our Oceans”.

The event comes up at the EVE Events Center at CityScape, Newark, New Jersey at 9 a.m.

We genuinely believe your presence would add depth and color to the occasion. It would be a great opportunity to convey your inspiring contributions with us. We believe many who look up to you would benefit immensely.

We really look forward to your being a part of this occasion.

Please find attached the scheduled program of events for the symposium. We have also included a packet which will give you more details about our organization and the work we do.

Kindly contact Hilda Green on (780) 475-7034 with any questions you may have.

Yours sincerely,

Bill Gatesi,
TruStop Life.


Sample Letter 2

Joe Smith,
33 Allison Avenue
568 Juno,
Florida, 7668-5126

June 21, 2018

Ellen White,
7778 Merrisee,
Newark, New Jersey 457667

Dear Joe,

Ellen here! It has been so long since we last saw. I have missed you greatly. What have you been up to?

I am doing alright in Georgia. The weather is nicer than New Jersey. No more snow. Ha! I saw your sister from afar about a week ago. By the time I got to where she was, she was no longer there. She hasn’t changed a bit. Do send me you e-mail or phone number. All I have is your home address for now. It would be good to catch up.

You can call me on 3638 3900. My email is

Looking forward to hearing from you.


Ellen W.


Rent Increase Letter- how to write one with samples

From time to time, landlords will want to make increases in rent on their property. For leases, even if the addition is not much, a tenant can usually expect a minor increase in rent ($20 or $25 dollars).

A tenant should be notified in advance of any increase in rent. The best way to do this is to put it in writing. We’ll show you how you can easily draft your own rent increase letter.

What should I include in the letter?

Ensure you address the letter to the appropriate person. And include your own address as well. Date the letter and then go ahead into the main body.

Be specific

It is important to be specific when writing a rent increase letter. As a landlord, you should specify exact dates. When will the rent increase take effect? Is it a one-off payment or will it be paid monthly for the duration of the rent period/lease?

Why the Increase in Rent?

Nobody looks forward to an increase in their rent. Most people are backed up on all their bills already. A rent increase letter is a notification of yet another bill to pay. Your letter can have a matter-of-fact tone where you go straight to the point, or you can choose to make it softer and more human. If there is a particular reason why you need to raise the rent, you can state it in the letter. Your tenant wants to know as much as possible about this rent increase to assuage any negative feelings he may have about it. As much as you can disclose, do so. You want the transition to be smooth. And your communication in your rent increase letter will determine a lot about how your tenant reacts to the increase.

How much notice should I give?

Any landlord raising their rents should give a tenant enough time to adjust to the news and make provision for it. Generally, 30 days notice is given to tenants on a variety of property-related issues. Depending on where you are however, the laws may differ on how much notice you should give a tenant in order to increase the rent. In Canada, the Residential Tenancies Act is the key provision on rent regulation. It states that a landlord must give at least 60 days notice to a tenant where he plans to increase the rent on his property.

How much can I increase the rent by?

Now that you’ve decided to raise the rent, you should keep in mind that most countries have laws against exorbitant rent increases. You should confirm your local laws to make sure your rent increase doesn’t go beyond the statutory limit. Again, the Residential Tenancies Act says that rents cannot increase by more than 2.5 percent in a year. Be sure to make the calculations before you put it in writing.

Here are samples to get you started on your Rent Increase Letter.

Sample 1

Blake View Properties.
No. 75 Riverview Crescent,
Albany, New York, 85794


Jacob John
55 Blantyre Dr.
Albany, New York 77764

June 19, 2018.

Dear Mr. John.

We at Blakeview Properties would like to inform you of an increase in your rent that will take effect from the expiry of your current lease on the 1st of September, 2018. There will be an increase of $75.50. This takes the amount payable from $800 to $875.50 Rent will continue to be payable as before on the 30th of each month.

We would like to embark on much-needed repairs of the water system and car park in order to make the property more habitable and pleasant for all our tenants. You will recall this was part of our proposed solutions in our letter to you dated April 24, 2018, where we outlined proposed repairs to the property after several tenants had complained about the facilities. We are committed to remaining responsive to our tenants’ needs and abiding by all health and safety codes on our property.

As such, the increment has become necessary. We regret any and all inconvenience this may cause. We hope to continue to retain you as a tenant.

Do feel free to contact us with any questions or concerns you may have, at our address and phone number. Thank you.

Lena Long,


Blakeview Properties.



Harmony Morgan,

Apt. 3b, 433 Hallen Heights,
Guillotine Texas.

June 19, 2018.


Dear Ms. Morgan,


This is to inform you that your rent rate will henceforth be increased by $100. This change takes effect from August 1, 2018. The rent will therefore no longer be $600 but $700. As usual, the rent will be due on the 30th of every month.

Please be advised.

For further questions or enquiries, feel free to contact me on (309)6444.

Thank you.

Michael Moses,



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Sample letter to your senator (USA)

Writing letters to your elected representatives are an integral part of the political process. Every day, different issues of interest come up for consideration on Capitol Hill and in daily life; some controversial, some mundane. As a concerned citizen, it is your prerogative to reach out to your elected representatives regarding the issues that affect you. Writing letters to legislators can be an effective way to voice your concerns, demand action, propose ideas, submit petitions, or even simply express gratitude on a relevant topic.

What you need to know about writing a letter to your Senator

The United States operates a bicameral parliamentary system, meaning they have two kinds of legislators. A Senator is a member of the Senate. There are two Senators for each state, elected for six years at a time. A Representative is a member of the House of Representatives. Representatives are informally called congressmen. Together, the senators and congressmen constitute Congress.

The average Member of Congress (representative) represents about 700,000 people and Senators represent several million.

You must understand though that a Member of Congress will receive several hundred pieces of correspondence (letters, e-mails, phone calls, faxes, and personal visits) in a week from constituents, lobbyists, the government, other legislators, etc. where there’s a particularly controversial issue under consideration, that number can easily rise to thousands. One cannot expect a Congressman to respond personally to all that correspondence. Every Member of Congress hires a staffer, known as a Legislative Correspondent. It is their job to receive, sort, and respond to every communication. Their goal is to respond to every constituent who contacts the office, unless of course the contents of the letter are irrelevant.

Most correspondents will usually aim for a communication to be received, filed, and responded to no more than two weeks from the date of receipt – less than one week if they had a form response ready for a major topic for example, immigration reform, budget, health care, education, etc).

Here, we will talk about writing letters to our elected Senators.

Because legislators receive so much mail on a weekly basis, it is important that you ensure your letter is well composed and clearly written in order to gain the kind of response you would like.

Some general tips to follow when writing a letter to your Senator.

  • Ensure your letter is properly addressed. Be sure to include your full return address on the main letter as well as on the envelope. In the process of delivery and sorting, correspondence can easily get mixed up. If you want to be responded to, you must make sure that your letter is fully and properly addressed.
  • Be sure to date your letter.
  • In addition to the return address, use appropriate terminology to address you Senator. Use his title and his last name- ‘Dear Senator Johnson’ will suffice. Use the honorific ‘The Honorable’ when addressing an envelope to a state senator, followed by his full name. For example “The Honorable Joe Smith”.
  • Introduce yourself and go directly to the topic you would like to address. Make sure you clearly state your issue and include all relevant details necessary to easily understand your point(s). For instance, if you are addressing a Bill on which you would like the Senator to take action, be sure to state the Bill’s full name and number.
  • If your letter is a call to action, be sure to state clearly exactly what you would like the Senator to do.
  • Don’t jumble issues. Your letter should address a singular issue. Also, keep things brief. Preferably, your letter should be no longer than a page.
  • Request for a response in your letter.
  • Thank the Senator for his time at the conclusion of the letter.

Below are samples of letters. The first is a constituent’s appeal to their Senator to vote a certain way on a Bill. The second is another constituent’s appeal concerning an education issue affecting their community.

Sample Letter

Sample Letter to your Senator – version 1

Marilyn Marlowe
Post Office Box 142
Columbia, S.C. 29202-0142

Senator Joe Johnson,
131 Russell Senate Office Building,
Washington, D.C 20004-0001


June 4, 2018.

Dear Senator Johnson,

I am Marilyn Marlowe, an elementary teacher from Columbia, South Carolina. I am writing to request that you vote a solid YES to Bill S. 2009: Background Check Expansion Act that is currently before the Senate. It is imperative that we in South Carolina ensure this Bill is passed in light of all the school shootings that have happened over the past few years, particularly the most recent one over two weeks ago in Orlando, Florida. This pandemic must stop.

I am sure you will do the right thing come voting day. As you do, be sure you have my full and unwavering support.

Thank you for your attention. I look forward to hearing from you.


M. Marlowe.

Sample Letter

Sample Letter to your Senator – version 2

Splendid Falls Development Association,
711-2880 Nulla St.
Savannah, G.A, 47096.

Senator Howard Stern,

131 Russell Senate Office Building,
Washington, D.C. 20004-0001
June 4, 2018.

Dear Senator Stern,

We the citizens of Splendid Falls, under the umbrella of the Splendid Falls Development Association, write to you concerning an increasingly deplorable problem currently ongoing in Savannah, Georgia. It is concerning the school closures that have been ongoing for over a year now, that has seen seventeen (17) schools closed down since January 4, 2017 until this current time. This situation is totally unacceptable and has left our children vulnerable and shaken. Relatedly, it has led to overcrowding in neighboring schools as students have had to be absorbed due to the shutdowns. This has further put a strain on teachers, parents, and students alike as already scarce educational resources have had to be further stretched to accommodate the current situation.

We have petitioned the Local Education Board to no avail. We request that you mount more political pressure on the Board through your office to put an end to the closures, and facilitate the re-opening of the closed-down schools. This is the second letter we would be writing your office on the matter. We have not taken lightly your silence on this grave issue. We will be forced to take more serious action, legal and otherwise, if nothing is done within the next 30 days. Our children and communities have suffered enough.


Francine Right,

(Secretary), for

Splendid Falls Development Association.

There is no rule mandating representatives to respond to mails but conscientious legislators will do their best to ensure that the mail gets an appropriate response within good time.

Remember that the average Member of Congress represents about 700,000 people and Senators represent several million. Every letter received represents about 50 people who aren’t voicing their opinion for whatever reason. So if only a handful of constituents write in to express an opinion or advocate for an issue, that might only represent a few hundred people – barely a fraction of the constituency. It is important that you write and encourage others to write in to Congress, as that will increase your chances of being noted.

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How to Write an Acceptance to a Formal Invitation

While the concept of the RSVP seems to be often interpreted as a means of testing the social etiquette, anybody who has ever planned a social gathering understands how unnerving it is to be unsure of how many people will actually show up for the event.

Truth be told, not all formal invitations indicate the need for an ‘acceptance’ (or even ‘rejection’). But, in the interest of social order, let us discuss the meaning, importance and best methods to go about writing an acceptance to a formal invitation; after all, nobody wants to become an outcast on account of their lack of social decorum.

Why Write an Acceptance to a Formal Invitation

Apart from depicting you in a good light, an acceptance helps the host keep track of the number of guests they should expect for an event. It also helps for menu planning and space booking – not to mention, special menu requests and arrangements that may normally be overlooked, such as a vegetarian meal option or a seating arrangement for special-needs guests. Ultimately, it may be the difference between whether you are comfortable at the event or you are an inconvenience to the hosts.

How to Write an Acceptance to a Formal Invitation

There are various types of invitation, each of which has an ideal means of response.

  • Email Invite or E-vite:

Email or electronic invitations are often sent during intimate gatherings such as baby showers, birthday parties or simple post-work functions. Despite the seemingly casual invite, you’ll want make your acceptance more thought out than a simple ‘yes’ – here’s how to get it done

  • Sample Acceptance to an Email Invite or E-vite

Chances are, you might receive an E-RSVP card along with your invitation which might only require you to tick ‘yes’ or ‘no’ and indicate your dietary preferences or restrictions – if this isn’t the case however, here is a template you can use.

Subject Line: Accepting Your Invitation to Your Baby Shower

Dear Martha & James,

Thank you for your kind invitation to your Baby Shower. I am thrilled to celebrate such a momentous event with your family – and I’m certainly looking forward to rejoicing with you two on Saturday, the 2nd of May.

I would be pleased to help with the preparations in any way possible. Kindly let me know how I can help to make you day extra special.

Warm regards,

Juanita Michael.

  • Mailed/ Hand-delivered Invitation with no RSVP card

A physical invitation card is considered the Cadillac of invites – it often connotes that a deliberate (and sometimes expensive) effort, has been put towards informing you of an event. If the invite comes with no response card, you certainly don’t want to seem to unenthused with a casual response.

  • Sample Acceptance to a formal Invitation on Paper

While not all invites come with a response card, some of them come with a preferred means of RSVP. However, where a telephone number or email address is not provided, you may have to write one using your own stationery.  In that case, here is a template you can follow.

144, Palm Groove Drive,

St. Petersburg, Florida

2nd May 2021


Dear Juanita & Philip,

We were ecstatic to receive the invitation to your wedding on Sunday, June 5th.  James, baby Sue and I will be looking forward to celebrating the nuptials and reception.

Both James and Baby Sue are cinnamon intolerant. Kindly let us know if you would prefer us to advice the venue directly about their dietary restriction.

We look forward to sharing your special day with you


Martha and James McMahon


  • Telephone Invitation

A telephone invite is the most formal of all invitations. In this case, it is best to simply let the host know if you can attend right away; Otherwise, simply check your schedule and inform them as soon as possible – usually via the same means.

FAQ About Writing an Acceptance to a Formal Invitation

Recognize any of these questions? They might come in handy if you find yourself in a bit of a pickle concerning your acceptance.

What if I’m not sure About Attending the Event?

As a rule, if you aren’t sure of your availability, it is best to decline rather than send an acceptance to the formal invitation.  Alternatively, you may inform the host that you will send them a response at a given date when you have confirmed your attendance. By social standards, the acceptance must be sent on or before the host’s ‘RSVP by’ date. Otherwise, you might as well offer your apologies and decline.

How About Bringing a Guest?

This is not a question that can be answered without the consent of the host. If you are sent a plus one invite, it is best to indicate in the acceptance whether you will be indeed coming with a guest or not; if no provision is made for an additional guest, it might be impolite to show up with someone who the host is not prepared for. And no, more isn’t always ‘merrier’.

How Can I Change A Decline to Acceptance or Vise-Versa?

While this is impolite, certain situations may be completely and understandably beyond your control. Your best bet would be to inform the hosts in time to either make arrangements for you or cross you off the list – nobody likes an empty place setting at their event.

Make no mistake; a response card is merely a contemporary version of a reply steeped in customs and propriety. They must be regarded with as much attention as the rest of the invite; even more, a gesture as detailed as a handwritten note will serve as a thoughtful reminder that your hosts are important to you.

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How to Write an Invitation for Co-worker to Attend a Burial Ceremony

Despite being one of life’s most common and inevitable phenomena, dealing with death is hard. There are no rules of engagement when it comes to grief, nor is there any ‘proper’ way to deal with loss. Ultimately, the mourning process should console you and leave you with sufficient strength to pick right up where you left off; and that is why funerals are important.

A burial ceremony is important for the same reason that it is agonizing. It helps to emphasize the reality of the loss which is often what a deceased loved-one’s need to propel them to returning back to their normal affairs. Naturally, the presence of loved ones at a funeral cannot be overemphasized.

Unwritten Rules of Funeral Invitations

Funerals are sufficiently hard, but it is still quite possible to make it even harder inadvertently. Here are a few notes to consider when making out funeral invites – they may very well be the difference between having smooth sailing funeral preparations or a chaotic mess;

  • The Rules Of Formal Invitations Do Not Apply

From personalized invites to RSVP’s, a lot of formal invitation features are eliminated while sending out an invitation for a burial ceremony. The basic purpose of a burial ceremony invitation is to inform people of the funeral and/or post-funeral gathering.

  • Funeral Attendance By Invitation is a Rarity

Funerals are often for the close family and friends of deceased, however a notice can be sent to the public as well as those who may want to attend including extended family or coworkers. These notices will inform recipients of the death, and they in turn will decide whether or not to attend the funeral or in what other capacity they would rather respond.

  • No Need to Feel Obligated

At the end of the day, a funeral is not a social event – between grief and shock, it is normal to let a few details slip through the cracks; but that is only a normal part of being a grieving loved one.

How to Write an Invitation for Co-worker to Attend a Burial Ceremony

While it is not normal to send personalized funeral invites to your coworker(s) (especially if you are not close friends). Naturally, however, the death of a spouse or close relative often prompts the management of your office and your colleagues to attend and show support – here is how you can notify them of the death and funeral arrangements.

  • Gather information about the funeral that the Guests will need

Details may include who the funeral is for and when/where it will be held. It may also indicate any gestures that you would like from the guests during the funeral.

  • Indicate whether or Not there’ll be a gathering afterward

A gathering after a funeral is often the perfect place to provide a meal for the guest and reminisce about the deceased. Remember to include details of the gathering (if any) on the invite.


Sample Invitation for Co-workers to Attend a Burial Ceremony

Depending on the circumstance, here are a few templates to follow when writing an invitation for co-workers to attend a funeral

If The Deceased is a Family/Friend of the Host…

In this instance, it may be best to inform your management of the loss and they will in turn pass it across to your colleagues – otherwise, you may choose to pen down a letter by yourself.

John Doe
2837 Locust View Drive
Novato, California

13th May 2030

 Patrick J. Robertson
HR Manager,
BASCO Marine Electronics

Dear Sir,

I am deeply saddened to announce the death of my wife, Jane Doe who died on Monday, the 11th of may following a brief illness. It was not unforeseen as she has been in poor health for some years, and the effects of her heart condition compounded by cancer have taken its toll. The funeral has been scheduled for 19th of May at 12:00 at St Patrick’s funeral home located in Orange County, California – followed by a brief gathering at out residence in 2837 Locust View Drive Novato, California 


John Doe
Mechanical Engineering Department

+123 345 8759





SUBJECT LINE: A time for support

Dear All,

By now, many of you must be aware of the loss suffered by John Doe our chief Mechanical Engineer. His wife of 32 years, Jane, died suddenly on Monday evening, all indications being that it was the effects of her terminal illnesses.

You are enjoined to keep Mr Joe and his family in your thoughts and prayers as he is a valuable member of our team here.

Employees who may like to be present at the memorial and funeral service maybe permitted to leave work for the service will be on 19th of May at 12:00 at St Patrick’s funeral home located in Orange County, California

Any offer of support you might wish to make to John will be very much appreciated.

Patrick J. Robertson
HR Manager.

If The Deceased is a Colleague of Theirs

If the deceased is a colleague and you’re merely informing the management of his/her passing, then HR (or the management) will be in the best position to relay the message to the co-workers of the deceased.



Subject Line: A Great Loss

It is with immense sorrow that we inform you of the passing of Jane Michelle Doe who was a member of the production management team. Miss Joe passed away on the 12th of May, 2030 and She was an esteemed part of our company since 1st January 2019 – she will be  greatly missed. Please keep Miss Doe’s family in your thoughts and prayers as they go through this tumultuous time.

Jane’s  funeral will be on 19th of May at 12:00 at St Patrick’s funeral home located in Orange County, California. 

Employees who may like to be present at the memorial and funeral service maybe permitted to leave work and should inform their supervisor’s appropriately. Those who cannot be present at the funeral are encouraged to attend other services and may contact the funeral home for further details.


Patrick J. Robertson

HR Manager.


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How to write a Fundraiser Invitation letter with samples

Fundraising or fund raising (also known as “development“) is the practice of gathering voluntary donations of money or other resources by requesting contributions from individuals, businesses, charitable foundations, or governmental agencies. Even though fundraising normally refers to efforts to gather money for non-profit organizations, it is sometimes used to refer to the classification and solicitation of investors or other sources of capital for for-profit enterprise.

Conventionally, fundraising consisted mostly of asking for donations on the street or at people’s doors, and this is experiencing very rapid growth in the form of face-to-face fundraising but innovative forms of fundraising, such as online fundraising, have surfaced in recent years, though these are often based on former methods such as grassroots fundraising. In recent days many events are organized in order to collect funds by many non-profit organizations.

Equally important are fundraising efforts by virtually all recognized religious groups throughout the world. These efforts are organized on a local, national, and global level. Sometimes, these funds will go exclusively toward assisting the basic needs of others. Fund raising can be done for several purposes such as for providing help to the needy, raising funds by the non-profit organization and many more.

The Invitation letters generally notify the guests about these events so that they give their valuable presence and help the host to raise their funds. The letter must clearly state the venue and the date of the event and the reason for which the event is being organized.

The fund-raising letter must clearly contain the following;

  • The letter must clearly mention the date, venue and the timings of the event.
  • The reason for organizing the fundraising event must also be mentioned in the letter.
  • The letter must have a very humble and polite tone so that the guest feels important to become a part of the event.
  • The letter must ask for the guest to give a reply whether he/she is attending the event organized.
  • Respect and recognize the person by his contribution.
  • Tell him how important he is to you or organization.
  • Make it clear the importance of the particular venture.
  • Note down why such an event is going to make a mark in the area.
  • How important it is to organize such functions.
  • Who all are the participants in it and what is the end focus of such an event.



It is also important to send the invitation out in a timely manner. This means at least six to eight weeks before the event. This gives the guests time to respond and plan accordingly.


Some other things to consider when writing an invitation are:

  • Theme: Decide on a theme and integrate it into the invitation. Such as, if the event is a tennis outing, use a tennis theme for the invitation.
  • Be exceptional: If there is something unique to your event, list it in the invitation to attract guests. For example, a silent or live auction can be mentioned or if there is special entertainment.
  • RSVP: Always include a response card for guests to send back. The card should have a place to write the guest’s name along with any form of payment if needed.

Remember that the invitation is often the most important thing that guests will see to alert them of your event. Be sure to take time to cautiously choose the invitation and word it in a comprehensible manner that gives guests details on what to anticipate. When producing invitations for a fundraiser always bear in mind the manner you want set for your event and reflect that in your wording. Be as inventive as you like to entice guests to attend your fundraising event and to support your cause.


#First sample




Date: _____ (Date on Which Letter is Written)




Subject – _______________________(Mention the objective)

Respected _______(Name of the donor)


I am _____ (Your Name) working as a part of the _________ (project name) for the purpose of constructing a learning institution in order to ensure that the underprivileged children in _________(mention location)  are given an opportunity to read and write and to live to their fullest potential. We took this initiative as a part of the numerous programmes that we have already sponsored to the society in many areas. In this content I would kindly request your presence as our chief guest on this noble occasion. We strongly desire your gracious and unreserved support for its thriving completion.

Thanking you.



Name and signature



#Second sample



Date: _____ (Date on Which Letter is Written)



Subject: Invitation Letter for Fundraising


Dear _____ (name of the guest you intend to invite)


We are very much honored to invite you to our fundraiser which is organized in order to _____ (reason of the fundraising event). You support and help is the only thing that can make this event a great success.


The event will be organized on ____ (date of the event) and the timings will be from ____ (timing of the event). We request the pleasure of you presence at _____ (venue of the event) and your contributions to our initiative.


We would love to have you present in this event because this event cannot be possible without your help.


Thanking You,
Yours Truly
Name and Signature


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