Category Archives: Others

Sample letter to your senator (USA)

Writing letters to your elected representatives are an integral part of the political process. Every day, different issues of interest come up for consideration on Capitol Hill and in daily life; some controversial, some mundane. As a concerned citizen, it is your prerogative to reach out to your elected representatives regarding the issues that affect you. Writing letters to legislators can be an effective way to voice your concerns, demand action, propose ideas, submit petitions, or even simply express gratitude on a relevant topic.

What you need to know about writing a letter to your Senator

The United States operates a bicameral parliamentary system, meaning they have two kinds of legislators. A Senator is a member of the Senate. There are two Senators for each state, elected for six years at a time. A Representative is a member of the House of Representatives. Representatives are informally called congressmen. Together, the senators and congressmen constitute Congress.

The average Member of Congress (representative) represents about 700,000 people and Senators represent several million.

You must understand though that a Member of Congress will receive several hundred pieces of correspondence (letters, e-mails, phone calls, faxes, and personal visits) in a week from constituents, lobbyists, the government, other legislators, etc. where there’s a particularly controversial issue under consideration, that number can easily rise to thousands. One cannot expect a Congressman to respond personally to all that correspondence. Every Member of Congress hires a staffer, known as a Legislative Correspondent. It is their job to receive, sort, and respond to every communication. Their goal is to respond to every constituent who contacts the office, unless of course the contents of the letter are irrelevant.

Most correspondents will usually aim for a communication to be received, filed, and responded to no more than two weeks from the date of receipt – less than one week if they had a form response ready for a major topic for example, immigration reform, budget, health care, education, etc).

Here, we will talk about writing letters to our elected Senators.

Because legislators receive so much mail on a weekly basis, it is important that you ensure your letter is well composed and clearly written in order to gain the kind of response you would like.

Some general tips to follow when writing a letter to your Senator.

  • Ensure your letter is properly addressed. Be sure to include your full return address on the main letter as well as on the envelope. In the process of delivery and sorting, correspondence can easily get mixed up. If you want to be responded to, you must make sure that your letter is fully and properly addressed.
  • Be sure to date your letter.
  • In addition to the return address, use appropriate terminology to address you Senator. Use his title and his last name- ‘Dear Senator Johnson’ will suffice. Use the honorific ‘The Honorable’ when addressing an envelope to a state senator, followed by his full name. For example “The Honorable Joe Smith”.
  • Introduce yourself and go directly to the topic you would like to address. Make sure you clearly state your issue and include all relevant details necessary to easily understand your point(s). For instance, if you are addressing a Bill on which you would like the Senator to take action, be sure to state the Bill’s full name and number.
  • If your letter is a call to action, be sure to state clearly exactly what you would like the Senator to do.
  • Don’t jumble issues. Your letter should address a singular issue. Also, keep things brief. Preferably, your letter should be no longer than a page.
  • Request for a response in your letter.
  • Thank the Senator for his time at the conclusion of the letter.

Below are samples of letters. The first is a constituent’s appeal to their Senator to vote a certain way on a Bill. The second is another constituent’s appeal concerning an education issue affecting their community.

Sample Letter

Sample Letter to your Senator – version 1

Marilyn Marlowe
Post Office Box 142
Columbia, S.C. 29202-0142

Senator Joe Johnson,
131 Russell Senate Office Building,
Washington, D.C 20004-0001

 

June 4, 2018.

Dear Senator Johnson,

I am Marilyn Marlowe, an elementary teacher from Columbia, South Carolina. I am writing to request that you vote a solid YES to Bill S. 2009: Background Check Expansion Act that is currently before the Senate. It is imperative that we in South Carolina ensure this Bill is passed in light of all the school shootings that have happened over the past few years, particularly the most recent one over two weeks ago in Orlando, Florida. This pandemic must stop.

I am sure you will do the right thing come voting day. As you do, be sure you have my full and unwavering support.

Thank you for your attention. I look forward to hearing from you.

Sincerely,

M. Marlowe.

Sample Letter

Sample Letter to your Senator – version 2

Splendid Falls Development Association,
711-2880 Nulla St.
Savannah, G.A, 47096.

Senator Howard Stern,

131 Russell Senate Office Building,
Washington, D.C. 20004-0001
June 4, 2018.

Dear Senator Stern,

We the citizens of Splendid Falls, under the umbrella of the Splendid Falls Development Association, write to you concerning an increasingly deplorable problem currently ongoing in Savannah, Georgia. It is concerning the school closures that have been ongoing for over a year now, that has seen seventeen (17) schools closed down since January 4, 2017 until this current time. This situation is totally unacceptable and has left our children vulnerable and shaken. Relatedly, it has led to overcrowding in neighboring schools as students have had to be absorbed due to the shutdowns. This has further put a strain on teachers, parents, and students alike as already scarce educational resources have had to be further stretched to accommodate the current situation.

We have petitioned the Local Education Board to no avail. We request that you mount more political pressure on the Board through your office to put an end to the closures, and facilitate the re-opening of the closed-down schools. This is the second letter we would be writing your office on the matter. We have not taken lightly your silence on this grave issue. We will be forced to take more serious action, legal and otherwise, if nothing is done within the next 30 days. Our children and communities have suffered enough.

Cordially,

Francine Right,

(Secretary), for

Splendid Falls Development Association.

There is no rule mandating representatives to respond to mails but conscientious legislators will do their best to ensure that the mail gets an appropriate response within good time.

Remember that the average Member of Congress represents about 700,000 people and Senators represent several million. Every letter received represents about 50 people who aren’t voicing their opinion for whatever reason. So if only a handful of constituents write in to express an opinion or advocate for an issue, that might only represent a few hundred people – barely a fraction of the constituency. It is important that you write and encourage others to write in to Congress, as that will increase your chances of being noted.

This entry was posted in Others on by .

How to Write an Acceptance to a Formal Invitation

While the concept of the RSVP seems to be often interpreted as a means of testing the social etiquette, anybody who has ever planned a social gathering understands how unnerving it is to be unsure of how many people will actually show up for the event.

Truth be told, not all formal invitations indicate the need for an ‘acceptance’ (or even ‘rejection’). But, in the interest of social order, let us discuss the meaning, importance and best methods to go about writing an acceptance to a formal invitation; after all, nobody wants to become an outcast on account of their lack of social decorum.

Why Write an Acceptance to a Formal Invitation

Apart from depicting you in a good light, an acceptance helps the host keep track of the number of guests they should expect for an event. It also helps for menu planning and space booking – not to mention, special menu requests and arrangements that may normally be overlooked, such as a vegetarian meal option or a seating arrangement for special-needs guests. Ultimately, it may be the difference between whether you are comfortable at the event or you are an inconvenience to the hosts.

How to Write an Acceptance to a Formal Invitation

There are various types of invitation, each of which has an ideal means of response.

  • Email Invite or E-vite:

Email or electronic invitations are often sent during intimate gatherings such as baby showers, birthday parties or simple post-work functions. Despite the seemingly casual invite, you’ll want make your acceptance more thought out than a simple ‘yes’ – here’s how to get it done

  • Sample Acceptance to an Email Invite or E-vite

Chances are, you might receive an E-RSVP card along with your invitation which might only require you to tick ‘yes’ or ‘no’ and indicate your dietary preferences or restrictions – if this isn’t the case however, here is a template you can use.

Subject Line: Accepting Your Invitation to Your Baby Shower

Dear Martha & James,

Thank you for your kind invitation to your Baby Shower. I am thrilled to celebrate such a momentous event with your family – and I’m certainly looking forward to rejoicing with you two on Saturday, the 2nd of May.

I would be pleased to help with the preparations in any way possible. Kindly let me know how I can help to make you day extra special.

Warm regards,

Juanita Michael.

  • Mailed/ Hand-delivered Invitation with no RSVP card

A physical invitation card is considered the Cadillac of invites – it often connotes that a deliberate (and sometimes expensive) effort, has been put towards informing you of an event. If the invite comes with no response card, you certainly don’t want to seem to unenthused with a casual response.

  • Sample Acceptance to a formal Invitation on Paper

While not all invites come with a response card, some of them come with a preferred means of RSVP. However, where a telephone number or email address is not provided, you may have to write one using your own stationery.  In that case, here is a template you can follow.

144, Palm Groove Drive,

St. Petersburg, Florida

2nd May 2021

 

Dear Juanita & Philip,

We were ecstatic to receive the invitation to your wedding on Sunday, June 5th.  James, baby Sue and I will be looking forward to celebrating the nuptials and reception.

Both James and Baby Sue are cinnamon intolerant. Kindly let us know if you would prefer us to advice the venue directly about their dietary restriction.

We look forward to sharing your special day with you

Regards,

Martha and James McMahon

 

  • Telephone Invitation

A telephone invite is the most formal of all invitations. In this case, it is best to simply let the host know if you can attend right away; Otherwise, simply check your schedule and inform them as soon as possible – usually via the same means.

FAQ About Writing an Acceptance to a Formal Invitation

Recognize any of these questions? They might come in handy if you find yourself in a bit of a pickle concerning your acceptance.

What if I’m not sure About Attending the Event?

As a rule, if you aren’t sure of your availability, it is best to decline rather than send an acceptance to the formal invitation.  Alternatively, you may inform the host that you will send them a response at a given date when you have confirmed your attendance. By social standards, the acceptance must be sent on or before the host’s ‘RSVP by’ date. Otherwise, you might as well offer your apologies and decline.

How About Bringing a Guest?

This is not a question that can be answered without the consent of the host. If you are sent a plus one invite, it is best to indicate in the acceptance whether you will be indeed coming with a guest or not; if no provision is made for an additional guest, it might be impolite to show up with someone who the host is not prepared for. And no, more isn’t always ‘merrier’.

How Can I Change A Decline to Acceptance or Vise-Versa?

While this is impolite, certain situations may be completely and understandably beyond your control. Your best bet would be to inform the hosts in time to either make arrangements for you or cross you off the list – nobody likes an empty place setting at their event.

Make no mistake; a response card is merely a contemporary version of a reply steeped in customs and propriety. They must be regarded with as much attention as the rest of the invite; even more, a gesture as detailed as a handwritten note will serve as a thoughtful reminder that your hosts are important to you.

This entry was posted in Others on by .

How to Write an Invitation for Co-worker to Attend a Burial Ceremony

Despite being one of life’s most common and inevitable phenomena, dealing with death is hard. There are no rules of engagement when it comes to grief, nor is there any ‘proper’ way to deal with loss. Ultimately, the mourning process should console you and leave you with sufficient strength to pick right up where you left off; and that is why funerals are important.

A burial ceremony is important for the same reason that it is agonizing. It helps to emphasize the reality of the loss which is often what a deceased loved-one’s need to propel them to returning back to their normal affairs. Naturally, the presence of loved ones at a funeral cannot be overemphasized.

Unwritten Rules of Funeral Invitations

Funerals are sufficiently hard, but it is still quite possible to make it even harder inadvertently. Here are a few notes to consider when making out funeral invites – they may very well be the difference between having smooth sailing funeral preparations or a chaotic mess;

  • The Rules Of Formal Invitations Do Not Apply

From personalized invites to RSVP’s, a lot of formal invitation features are eliminated while sending out an invitation for a burial ceremony. The basic purpose of a burial ceremony invitation is to inform people of the funeral and/or post-funeral gathering.

  • Funeral Attendance By Invitation is a Rarity

Funerals are often for the close family and friends of deceased, however a notice can be sent to the public as well as those who may want to attend including extended family or coworkers. These notices will inform recipients of the death, and they in turn will decide whether or not to attend the funeral or in what other capacity they would rather respond.

  • No Need to Feel Obligated

At the end of the day, a funeral is not a social event – between grief and shock, it is normal to let a few details slip through the cracks; but that is only a normal part of being a grieving loved one.

How to Write an Invitation for Co-worker to Attend a Burial Ceremony

While it is not normal to send personalized funeral invites to your coworker(s) (especially if you are not close friends). Naturally, however, the death of a spouse or close relative often prompts the management of your office and your colleagues to attend and show support – here is how you can notify them of the death and funeral arrangements.

  • Gather information about the funeral that the Guests will need

Details may include who the funeral is for and when/where it will be held. It may also indicate any gestures that you would like from the guests during the funeral.

  • Indicate whether or Not there’ll be a gathering afterward

A gathering after a funeral is often the perfect place to provide a meal for the guest and reminisce about the deceased. Remember to include details of the gathering (if any) on the invite.

 

Sample Invitation for Co-workers to Attend a Burial Ceremony

Depending on the circumstance, here are a few templates to follow when writing an invitation for co-workers to attend a funeral

If The Deceased is a Family/Friend of the Host…

In this instance, it may be best to inform your management of the loss and they will in turn pass it across to your colleagues – otherwise, you may choose to pen down a letter by yourself.

John Doe
2837 Locust View Drive
Novato, California

13th May 2030

 Patrick J. Robertson
HR Manager,
BASCO Marine Electronics

Dear Sir,

I am deeply saddened to announce the death of my wife, Jane Doe who died on Monday, the 11th of may following a brief illness. It was not unforeseen as she has been in poor health for some years, and the effects of her heart condition compounded by cancer have taken its toll. The funeral has been scheduled for 19th of May at 12:00 at St Patrick’s funeral home located in Orange County, California – followed by a brief gathering at out residence in 2837 Locust View Drive Novato, California 

Sincerely,

John Doe
Mechanical Engineering Department

+123 345 8759

 

Otherwise;

Memorandum

TO: ALL STAFF

SUBJECT LINE: A time for support

Dear All,

By now, many of you must be aware of the loss suffered by John Doe our chief Mechanical Engineer. His wife of 32 years, Jane, died suddenly on Monday evening, all indications being that it was the effects of her terminal illnesses.

You are enjoined to keep Mr Joe and his family in your thoughts and prayers as he is a valuable member of our team here.

Employees who may like to be present at the memorial and funeral service maybe permitted to leave work for the service will be on 19th of May at 12:00 at St Patrick’s funeral home located in Orange County, California

Any offer of support you might wish to make to John will be very much appreciated.

Sincerely, 
Patrick J. Robertson
HR Manager.

If The Deceased is a Colleague of Theirs

If the deceased is a colleague and you’re merely informing the management of his/her passing, then HR (or the management) will be in the best position to relay the message to the co-workers of the deceased.

MEMORANDUM

To: ALL EMPLOYEES

Subject Line: A Great Loss

It is with immense sorrow that we inform you of the passing of Jane Michelle Doe who was a member of the production management team. Miss Joe passed away on the 12th of May, 2030 and She was an esteemed part of our company since 1st January 2019 – she will be  greatly missed. Please keep Miss Doe’s family in your thoughts and prayers as they go through this tumultuous time.

Jane’s  funeral will be on 19th of May at 12:00 at St Patrick’s funeral home located in Orange County, California. 

Employees who may like to be present at the memorial and funeral service maybe permitted to leave work and should inform their supervisor’s appropriately. Those who cannot be present at the funeral are encouraged to attend other services and may contact the funeral home for further details.

 Sincerely, 

Patrick J. Robertson

HR Manager.

 

This entry was posted in Others on by .

How to write a Fundraiser Invitation letter with samples

Fundraising or fund raising (also known as “development“) is the practice of gathering voluntary donations of money or other resources by requesting contributions from individuals, businesses, charitable foundations, or governmental agencies. Even though fundraising normally refers to efforts to gather money for non-profit organizations, it is sometimes used to refer to the classification and solicitation of investors or other sources of capital for for-profit enterprise.

Conventionally, fundraising consisted mostly of asking for donations on the street or at people’s doors, and this is experiencing very rapid growth in the form of face-to-face fundraising but innovative forms of fundraising, such as online fundraising, have surfaced in recent years, though these are often based on former methods such as grassroots fundraising. In recent days many events are organized in order to collect funds by many non-profit organizations.

Equally important are fundraising efforts by virtually all recognized religious groups throughout the world. These efforts are organized on a local, national, and global level. Sometimes, these funds will go exclusively toward assisting the basic needs of others. Fund raising can be done for several purposes such as for providing help to the needy, raising funds by the non-profit organization and many more.

The Invitation letters generally notify the guests about these events so that they give their valuable presence and help the host to raise their funds. The letter must clearly state the venue and the date of the event and the reason for which the event is being organized.

The fund-raising letter must clearly contain the following;

  • The letter must clearly mention the date, venue and the timings of the event.
  • The reason for organizing the fundraising event must also be mentioned in the letter.
  • The letter must have a very humble and polite tone so that the guest feels important to become a part of the event.
  • The letter must ask for the guest to give a reply whether he/she is attending the event organized.
  • Respect and recognize the person by his contribution.
  • Tell him how important he is to you or organization.
  • Make it clear the importance of the particular venture.
  • Note down why such an event is going to make a mark in the area.
  • How important it is to organize such functions.
  • Who all are the participants in it and what is the end focus of such an event.

 

 

It is also important to send the invitation out in a timely manner. This means at least six to eight weeks before the event. This gives the guests time to respond and plan accordingly.

 

Some other things to consider when writing an invitation are:

  • Theme: Decide on a theme and integrate it into the invitation. Such as, if the event is a tennis outing, use a tennis theme for the invitation.
  • Be exceptional: If there is something unique to your event, list it in the invitation to attract guests. For example, a silent or live auction can be mentioned or if there is special entertainment.
  • RSVP: Always include a response card for guests to send back. The card should have a place to write the guest’s name along with any form of payment if needed.

Remember that the invitation is often the most important thing that guests will see to alert them of your event. Be sure to take time to cautiously choose the invitation and word it in a comprehensible manner that gives guests details on what to anticipate. When producing invitations for a fundraiser always bear in mind the manner you want set for your event and reflect that in your wording. Be as inventive as you like to entice guests to attend your fundraising event and to support your cause.

 

#First sample

From,

__________
__________
__________
__________

 

Date: _____ (Date on Which Letter is Written)

 

To,

__________
__________
__________
__________

Subject – _______________________(Mention the objective)

Respected _______(Name of the donor)

 

I am _____ (Your Name) working as a part of the _________ (project name) for the purpose of constructing a learning institution in order to ensure that the underprivileged children in _________(mention location)  are given an opportunity to read and write and to live to their fullest potential. We took this initiative as a part of the numerous programmes that we have already sponsored to the society in many areas. In this content I would kindly request your presence as our chief guest on this noble occasion. We strongly desire your gracious and unreserved support for its thriving completion.

Thanking you.

Sincerely,

 

Name and signature

 

 

#Second sample

From,
__________
__________
__________
__________

 

Date: _____ (Date on Which Letter is Written)

To,
__________
__________
__________
__________

 

Subject: Invitation Letter for Fundraising

 

Dear _____ (name of the guest you intend to invite)

 

We are very much honored to invite you to our fundraiser which is organized in order to _____ (reason of the fundraising event). You support and help is the only thing that can make this event a great success.

 

The event will be organized on ____ (date of the event) and the timings will be from ____ (timing of the event). We request the pleasure of you presence at _____ (venue of the event) and your contributions to our initiative.

 

We would love to have you present in this event because this event cannot be possible without your help.

 

Thanking You,
Yours Truly
Name and Signature

 

This entry was posted in Others on by .

Naming Ceremony Invitation Letter with Samples

Writing a naming ceremony invitation letter requires skill and attention to detail. Does that sound too serious for a naming ceremony? Well it probably does, but nevertheless, it is true. An invitation letter that is badly written would essentially send the wrong message. What sort of wrong message could an invitation letter possibly send? I’ll tell you. A badly written naming ceremony invitation letter could make the receiver feel unimportant, and on the flip side it could also look too patronizing and therefore lead to the one thing you won’t want which is having your invitation ignored. No one likes to be ignored especially for a special occasion such as the naming ceremony of their child. So, for that reason, this article would show you how to write a proper naming ceremony invitation letter. But before I proceed I would explain what a ‘Naming Ceremony Invitation Letter’ is.

What is a Naming Ceremony Invitation Letter?

A Naming Ceremony Invitation Letter is a written note which announces the special event where you will officially introduce the name of your new child to your family and friends. The event could be hosted a few days after the birth of the child or some months after depending on the parents of the child. The ceremony is a time for family and friends to officially meet the little baby so despite the religious & cultural significance often attached to the ceremony, the event is very much a social gathering in honor of the baby. Its celebration is similar to a birthday, the difference being that the day isn’t the day the child was born and the baby doesn’t get to socialize with his/her peers. All the other things that come along with birthdays such as gifts and well wishes are also present in a naming ceremony.

Invitation cards are a very courteous way to invite your guests in the first-ever celebration event of your little one. Some naming ceremony invites mention the name of the child on the invitation card but most wait till the ceremony before announcing the names.

The first thing to consider when writing a Naming Ceremony Invitation Letter is this; Make sure the invitation has a personal touch. The invitation should feel personal to each person you invite. This can be achieved by doing the following;

  1. Add a picture of the baby (optional).
  2. Write out the individual name of the guest, if it is a hand-written letter, or print the names if the invitation is printed.
  3. Deliver it to the guests individually. Physical delivery to the guests through messengers or courier would be ideal but in these days of social media, a personal email or message would be good. Avoid posting it on public platforms where many people can read it, for instance comment sections of social media or group chats. This defeats the intimate nature of a naming ceremony which should be a gathering of family and friends and not strangers.

The second thing to consider is to make sure that the invitations look good both on both paper and phones. Use the right colors and fonts. Use bright colors which would communicate the bright mood of the invitation but not too bright as to make the important details of the invitation non-legible. The fonts on the other hand can be stylish but not too stylish as to be unclear and hard to read.

The third thing to consider when writing a Naming Ceremony Invitation Letter is to add heartfelt thoughts to the invite.

Lastly and most importantly you ought to highlight important details like date and venue using the bold and italic options or use bullet points to make the information clearly visible.

Samples of Naming Ceremony Invitation Letter

Sample One

“Dear, Geoffrey,

The pleasure of your company is kindly requested, please mark your calendar for 17thOctober for the naming ceremony of our little bundle of joy ‘Judith’, at 7th Avenue, Gwarimpa Estate, at 6 pm onwards. It will be followed by dinner.”

Sample Two

“Mr. Jeffrey, we the Tarfa family happily invite you and your wonderful family to a grand naming ceremony of our daughter at our home in Gwarimpa, 7th Avenue, on the 15th of January. There’ll be a short service at 11 am within the house premises where the names would be announced, which is to be followed by lunch.”

Sample Three

“Hello Joselin,

Our baby, a beautiful girl will grow up to be a wonderful lady; mark your date, that’s the plan!” You are hereby invited to the naming ceremony;

Date: 14th Nov at Venue: 7th Avenue, Gwarimpa by Time: 4pm onwards.

The ceremony will be followed by dinner and dancing.”

If you are too busy to write invitation letters, you can always download templates online, but this downloaded template must be edited to follow the guidelines of a good letter of invitation to a naming ceremony mentioned earlier. When editing/customizing the letter you should;

  1. Change the images to that of your baby.
  2. Change the fonts (optional).
  3. Change the colors (optional)
  4. Change details like your names, time and venue of the ceremony etc.

Another way of sending a Naming Ceremony Invitation is by Video. In this case the parents of the child may record a single video following the important guidelines stated earlier like; including the baby’s picture and giving a heartfelt short speech(invitation). However, it cannot be so personal as to mention individual names as this may lead to making many separate videos for different guests. But when the guests are very few then video invitations can be personalized to include individual guest names. This method of sending an invitation is easier but written invitations (whether physical or virtual) feel more personal and are therefore more advisable.

This entry was posted in Others on by .

Writing An Invitation To An Exhibition

To understand what an invitation to an exhibition is, I’ll first of all describe what an exhibition is. In the generic sense an Exhibition is a display or demonstration of a skill. However, in this context, an Exhibition is a public display of works of art or items of interest, held in an art gallery or museum or at a trade fair.

An exhibition is important because it is an avenue for people to interact with other people of similar mindsets. Exhibitions are a part of the marketing activities of most types of businesses in the Science and Art based industries.

An invitation to an exhibition can be in different forms; it can be in writing, a recorded audio or video, but this article is concerned mainly with a written invitation. I would mention the requirements of a written invitation to an exhibition and then I’ll drop a sample for easy comprehension.

The success of an exhibition depends on its attendance; the number of people that attend and the quality of people that attend. This is where the function of the invitation letter comes in; this letter informs people about the details of the exhibition while persuading them to attend it.

 

REQUIREMENTS FOR A LETTER OF INVITATION TO AN EXHIBITION

  1. Be clear about the topic/subject of the letter. Write it out clearly.
  2. In the body of the letter be careful not to stray from the topic.
  3. It should be straight to the point. Avoid using unnecessary flowery words intended only to flatter the receiver of the letter.
  4. Properly address the recipient of the letter.
  5. The language of the letter should be a balance between formal and friendly/inviting.
  6. Avoid spelling and grammatical errors.

 

The invitation to an exhibition has more than one purpose; it can be an invitation for attendance or an invitation for participation.

  1. Invitation for attendance: This can be an email or a physical letter, hand written or printed and deliverable personally or by courier. This letter merely solicits for the attendance of certain people who have various interests in the works being exhibited. Letters of invitation are only sent to potentially interested people like potential customers, dealers or financing institutions.
  2. Invitation for participation: This can be an invitation to rent exhibition stalls, invitation to volunteer or an invitation to sponsor.

 

Samples of invitations for attendance at an exhibition

  1. Physical Letter (Printed or Hand written) deliverable personally or by courier.

No. 52, Onitsha Crescent,

Off Gimbiya Street.

Area 11, Garki,

Abuja

10th of January, 2018.

Mr. Stanley Eze
Managing Director,
Jabi Micro Finance Bank
Opposite Sandralia Hotel,
No. 7 Solomon Lar Way

Jabi, Abuja

Invitation to attend the green-land exhibition

Dear Sir/Ma,

Greenland Enterprise on behalf of our management take immense pleasure in inviting you, Mr. Stanley Eze, and your family to attend the 5th annual Greenland Science Exhibition 2018. The exhibition will be for 5 days from the 12th to 16th of March 2018 and you are requested to attend it.

The main aim behind conducting such an exhibition is to display our new innovations to educate people on the effect of Technology in the Health Sciences. Also the exhibition will help people and professionals interact with each other. Thus do make it for the function along with your friends and family.

Yours Truly,

Dr. Susan Tarfa

 

__________

Signature

  1. Personal Email

Dear (Mrs. Aileku),

It is a privilege to invite you to the 5th Annual Green Field Art Exhibition. This event will be held at the Maryam House opposite Aso Savings Bank on Secretariat Road, Kuje, Abuja, from the 2nd to the 6th of October 2018. The exhibit will begin at 10:00 am and end at 5:00 each day.

This upcoming event is organized for the benefit of individuals of families who wish to explore and find new artworks and it also gives the artists, art dealers and sponsors a chance to network.

We at Greenfield Arts would appreciate your attendance.

Respectfully Yours,

_______________
Oghenekevwe Okonkwo

 

Samples of invitations for participation at an exhibition

  1. Physical Letter (Printed or Hand written) deliverable personally or by courier.

No. 52, Onitsha Crescent,

Off Gimbiya Street.

Area 11, Garki,

Abuja

10th of January, 2018.

Mr. Stanley Eze
Managing Director,
Jabi Micro Finance Bank
Opposite Sandralia Hotel,
No. 7 Solomon Lar Way

Jabi, Abuja

INVITATION TO EXHIBIT AT THE GREEN-LAND EXHIBITION

Dear Sir/Ma,

Greenland Enterprise on behalf of our management take immense pleasure in inviting you, Mr. Stanley Eze, and your company Stanley Animations to participate at the 5th annual Greenland Science Exhibition 2018 by buying exhibition stalls. The exhibition will be for 5 days from the 12th to 16th of March 2018 and the stalls cost N20,000 each.

The main aim behind this exhibition is to display our new forms and promote up and coming artists in the art industry. Also the exhibition is a platform for artists and art dealers to network with each other. Please do inform us of your intention to exhibit before the 8th of March 2018. Thank you for your anticipated reply.

Yours Truly,

Mrs. Susan Tarfa

 

__________

Signature

 

  1. Personal Email

Dear (Mrs. Aileku),

It is a privilege to invite you to participate at the 5th Annual Green Field Art Exhibition by buying an exhibition stall, each stall costs N20,000 and an usher will be assigned to you for the duration of the Exhibition. This event will be held at the Maryam House opposite Aso Savings Bank on Secretariat Road, Kuje, Abuja, from the 2nd to the 6th of October 2018. The exhibit will begin at 10:00 am and end at 5:00 each day.

This upcoming event is organized for the benefit of individuals of families who wish to explore and find new artworks and it also gives the artists, art dealers and sponsors a chance to network.

We at Greenfield Arts would appreciate your participation.

Respectfully Yours,

_______________
Oghenekevwe Okonkwo

 

In conclusion, the invitation letter, whether a letter of attendance or participation, should be formal but friendly and should only be sent to people with direct interests to the subject matters of the exhibition. This is where the quality of attendance comes in, if the people in attendance have no interests or don’t understand the exhibits, then you would end up having a clustered place with no potential sales or business deals. If attendance was based on the payment of tickets it would have been profitable but since there are no tickets, it’s better to just invite the right people.

This entry was posted in Others on by .

Wedding Invitation Letter

If you are having trouble finding the right wedding invitation letter wording, you sure are in the right place. Let me start by saying big congratulations to you and your spouse-to-be. Marriage is something beautiful to look forward to and I’m so happy that you two lovebirds found each other. So, I guess you’ve picked a date already and you want to start sending out those wedding invitations but you are not getting any writing inspirations. You are the reason I wrote this article. I am going to try to break the whole process down for you so you can get fresh ideas for yours. Feel free to pick any of the samples at the end of this article. However, let’s lay some ground rules first.

When to send out your Wedding Invitation Letter

Well, it is totally up to you. But here is my advice. Do not send out invites if you are not certain about the date you picked yet. Giving notice six months or a year in advance might sound great but it isn’t advisable. Anything can come up within that long period of time which might require that you reschedule or perhaps cut down on your guest list. So, don’t be in a hurry. if a lot of people are going to have to travel for your wedding, sending the invitations out two or three months in advance will be a greatly appreciated. Take your time and choose a date that works well with your schedule and your spouse’s too. Also, consider not sending out to everyone that comes to mind. Work with your budget. For instance, if your budget allows you to invite 100 people, make a list of those hundred people in order of priority. We all know that there are some people whose presence you value more than others. Pay attention to this fact while compiling your guest list.

Wedding Invitation Letter Etiquette

I believe that a lot of preparations for your wedding are underway already. Now, there is the matter of drafting and sending out your wedding invitation letter to those you wish to share the moment with. Here are a few pointers I call Wedding Invitation Letter Etiquette, to guide you while you prepare to write.

Tone of your Wedding Invitation Letter

You should know that not everyone is going to be addressed the same way. Why? Because relationships happen at different levels and it is important not to get that mixed up. For instance, if your boss is on your guest list, the way you address his invitation letter won’t be the same way you’d address your friend’s letter. Your wedding invitation letter for your friend will carry a personal, informal time while the one for your boss will have a formal tone. So, it is important to bear in mind the kind of relationship you have with the people on your guest list and address them accordingly.

Include Important Details

Details of the venue and time should not be left out for any reason. Amazingly, some people forget to include their name and that of their spouse. Please don’t forget that and assume that they will figure it out by themselves. Be sure to include all of that including the number to call for further inquiries. If there is going to be a color for the day, please include it in the letter so they can be informed about it beforehand. The key here is just to remember to legibly communicate who, what, where, and when.

Using Punctuations

You shouldn’t use punctuations at all except when writing titles like Mr., Mrs., or Engr. The return address to be included must be the hosting party’s address. Also, don’t forget to capitalize these letters and the names that follow. Your date should be spelled out clearly in either of these formats: Saturday, 7th January 2018 or Saturday, Seventh of January, Two thousand and eighteen. The time should be written either at 10:00 AM or Ten o’clock in the morning. Apart from the names and title, only capitalize at the beginning of each sentence. You will understand better when you look at the sample I added at the end of this post.

Keep your wedding Invitation Letter Simple and concise.

Don’t go beating around the bush by including unnecessary pleasantries and details. Go straight to the point. Please limit the use of abbreviations while you write. It’s really great and it offers more understanding to the recipient when you use complete words. Oh… I forgot to mention. You probably should know this already. Don’t mention anything about gifts on the wedding invitation. You want people there because you love them, not because you want their money or gifts. So, let them come as they are. If they bring a gift, that’s great!

Wedding Invitation Letter to Boss

There is usually a small issue that comes up when it comes to sending out a wedding invitation letter to your boss. And I believe this can get worse if you dislike your boss. So, I guess the real question is, Do I want my boss to be at my wedding ceremony? Should I send him a wedding invitation letter? Personally, I think it is courteous to extend an invitation to your boss depending on the kind of work relationship you two have going. If the presence of your boss would make you feel uncomfortable, then do not send out your wedding invitation letter to him/her. That’d make room for other people you really want to be there. If you decide to invite your boss, please use a formal tone while addressing it. If you are friends with your boss, make it formal with a personal touch. That way, you won’t be disrespecting them with your invitation.

Wedding Invitation to Office

Although your wedding is a formal event, you should send an official wedding invitation letter to your guests including your coworkers. They should be treated exactly like your other guests, therefore, you should include them in your guest list and include them in the invitation letter count.

I should say here that extending your wedding invitation letter to your colleagues at work can be tricky sometimes. You can’t invite one person and leave out another. However, it is great to start with the colleagues that you hang out with at the office. Inviting your coworkers out of obligation is actually risky. Your innocent invitation might just bring up resentment in the hearts of those you didn’t invite. What I’m saying, in essence, is that you should invite as much as you can or the few people you actually have a good relationship with. Later on, after the wedding, you can bring a part of your cake and share with the others who couldn’t make it.

Wedding Invitation Letter Wording Samples

Here are a few samples you can work with.

My dear __________ (Name of Friend),

This is to inform you that January 14th has been fixed as the date of my marriage. Of course, the printed invitations have been sent, but I must write personally to a close friend like you to join us on this occasion. Please come two days before the marriage as I have to talk to you about certain important matters. You know that I won’t take a ‘no’ from you.

Love,

Yours sincerely,

Your Name

Here is a sample of a short personal letter that will be sent out along with the wedding invitation card

Dear Mr.(Name) and Mrs.(Name),

We are pleased to inform you our wedding is scheduled to take place on (Date).  An invitation is enclosed herewith.  Due to various reason as you would understand, we are unable to come and invite you personally.  However, please kindly treat this as our personal invitation and attend the wedding well in advance and bless the couple.

We look forward to seeing you at the wedding,

Yours Affectionately,

[Name of Bride and Groom]

E-mail Sample

From,

To,

Subject: Invitation letter for wedding

Dear Mr. / Mrs.

We request the pleasure of your presence at our wedding. The date of the wedding is fixed on _____ (date of the wedding) at _____ (time) and will be organized at _______ (venue of the wedding). You request you to remain present at least before 2 days of the wedding.

We invite you to share our happiness and celebrate the union and the beginning of our life together. We would be obliged to get a favorable reply from your side and we would be expecting your presence in the wedding. Thank You!

Yours Truly,

_____________

Name and Signature

This entry was posted in Others on by .
Job Fair Invitation Letter to Employers

Job Fair Invitation Letter to Employers – Career Fair samples

Job fairs are the highlight of the job-seeking and hiring experience for most students and employers, respectively. They are a great platform for prospective employees to let their wide-eyed innocent imaginations run wild with expectations. And they are the perfect place for recruiters to prospect for significant potential contributors to their establishments. Little wonder it’s also considered speed dating for companies and job seekers.

If you are an organizer of these events, it is common knowledge that the success of a job fair is hinged on a few important aspects of the career expo. But nothing impacts the quality of the event like the quality of recruiters that attend the event. And what better way to get the attention of recruiters than writing top-notch Job fair invitation letters to employers?

Tips for Writing a Job Fair Invitation Letter to Employers

Writing a job fair invitation letter requires a similar amount of finesse and precision that other formal letters do. It is important that they are straight forward, and bear the right amount of information to get your invitees interested in the event enough to want to attend it. Remember that it is an invitation letter.

  • Fine Tune Your Organization:

Before drafting a job fair invitation letter to employers; as with every other formal request – get your details together such that you wouldn’t have to send out follow-up letters indicating a change in arrangement. This might be unavoidable sometimes – but as much as you can, avoid anything that would rub off wrongly on your consistency and the quality of information you are trying to relay.

  • Pick a Great Location:

The location is the life blood of any great event. The venue of a job fair should be somewhere that will be comfortable and would excite your prospective guests.

  • Leave a Contact

Remember to leave a contact that is reliable and, if possible – dedicated exclusively to the event. This will be the primary point of contact for the employers who have questions about the fair or want to respond to the invitation

  • Shorter Events Will Attract Better Prospects

Shorter events are a much easier to look forward to than overly long events. Even the most extroverted recruiters have their human limits.

  • If You’re Seeking Exclusivity, Make It Invite Only

Nothing screams “exclusive” like invite only events. This will restrict the event to only guests; both employers and job seekers – that are invited to attend.

 Sample Job Fair Invitation Letter to Employers

A job fair invitation letter to employers may be written from a variety of sources, but with the same aim. However, the purpose of organizing the job fair should be indicated as applies. For a school, it would be a great way to connect their students to employers and for some organizations, it may either be done as good will or as a means of creating opportunities for their employers when they are shutting down operations.

Sample Job Fair Invitation Letter to Employers (From a School)

Name of School
Name of Carrer

Date

Human Resource Department
Name of Organisation/Employer
(Address)
(City, State, Zip Code)

Dear Sir/Ma

We are writing to invite you and your organization (Insert Organisation name), as a public service to our to our (insert name of career fair expo) from (insert time)  on (Insert date).

We are currently seeking employers, business owners, and organizations that are currently looking to fill various positions with suitably trained individuals of relevant work experience.

We are hoping that they would participate in the career fair expo (name of career fair expo), to be held at the (Address of the career fair expo).

The purpose of the event is to provide a means to help our students and the community.

On behalf of (name of school), we hope that you would consider this request, while we will follow up to determine whether you wish to participate in this event.

When your participation is confirmed, a packet containing further information about the event will be sent to you.

Sincerely,

(Name)

Career Fair Expo Coordinator, (name of school)

 

 

Sample Job Fair Invitation Letter to Employers (From an Organization)

 

COMPANY/ORGANISATION LOGO

Date 

Employers/Organisation Name

Date

Dear Sir/Madam,

We are writing to inform you that our organization (insert name) is organizing a 2017 job fair under the theme “add theme.” The Job fair aims to bring together employers, experienced professionals and entry level individuals under one roof between the (insert date) at the (insert address).

It is our belief that the Job fair will offer both employers with an excellent opportunity to deal with their active and future staffing requirements.  Your participation is therefore highly essential, as you will come across the best candidates/professionals in the job market. Moreover, supporting high quality and innovative recruiting, investing in human resources and assisting in the capacity building of (insert country) as a participant will contribute in the human resource development o f the country.

Find enclosed within the letter, additional details about the upcoming Job fair.

Thanks for your kind consideration

 Sincerely

(Name)

(Position)

 

 

 

Sample Resignation Letter

Whether it is to explore other better opportunities, or because of circumstances beyond your control, resigning shouldn’t always be considered a bad thing. In fact, the most guarded secret of success is knowing when to move on; and leaving prompts you in the right direction.

However, regardless of your sentiments towards your soon-to-be former job, a resignation letter is necessary to state your intention to leave politely.

Sample Resignation Letter – Categories

While it seems like an odd way of putting it, there are different kinds of resignation letters. The categorization is made depending on the circumstance surrounding your departure and the policy your organization has on resignations. It is often advised to tailor your Letter to suit your particular situation.

The types include –

  • Short notice resignation letters – particularly if your intention is to leave the job immediately, or shortly after.
  • Resignation letters that include a reason for leaving (stating reasons aren’t necessarily a must)
  • Job specific resignation letters; which are written to resign from a particular role, even if it doesn’t mean leaving the organization entirely
  • Resignation letter for colleagues and thank you resignation letters – these go without saying.

Things Incorporated Into Our Sample Resignation Letter

Circumstances not withstanding, there are a few elements that are similar to most resignation letters (if not all), you will find that the sample resignation letter we provide, has all or some of these features –

  • Address Of Manager Or HR Department Contact

The resignation letter should be addressed either one of the managers or the HR department. It is always a smart move to give a verbal notification to your supervisor or manager before filing a formal resignation; it shows your regard for their authority.

  • Brief But Clear Mention Of Your Intention To Resign

State your intention to Resign clearly, without leaving room for assumptions. Be succinct about the details you need to include;   and if it takes too long to explain, consider scheduling a meeting with your manager to discuss it.

  • Refer To The Notice Of The Provision In Your Contract (Not Compulsory)

If there are provisions in your employment contract that might come in handy for your resignation, you may also consider mentioning them. This, however, is not compulsory.

  • State Your Reasons For Leaving (Also Not Mandatory)

You may also include the fact that you are leaving for a new job, better position or relocating. Whatever the case, keep your explanations precise. This isn’t mandatory as well.

  • Specify The Date That Your Resignation Would Take Effect

State clearly when you intend to stop fulfilling any job-related duties to the organization. This is relevant for processing and is instrumental to when you get any entitlements that are due you.

  • Include A Personalized Thank You, Or Heart Felt Message (Not Compulsory As Well)

You may (or may not)  choose to include a thank you section. Indicating your gratefulness for the opportunities and support you have been given, however – it is only polite to close your letter stating that you regret the inconveniences that would be caused by your resignation.

Sample Resignation Letter

 

Wade D. Soto

Huffman & Boyle

166 Pickens Way,

Long View – Texas

9th August 2017

Racheal G Cox

Manager

Huffman & Boyle

166 Pickens Way,

Long View – Texas

 

 

Dear Manager

 

I would like to inform  you that I would be resigning from my position as Financial Analyst for Huffman & Boyle, effective from  19th August 2017

This is as a result of the fact that the hours are far more than my young family can bear , and because I wuld like to explore a different carreer path. Thus, in acocordance with the provisions of my employment contract, I would like to tender my resignation

I am grateful for the oppotunites given me while working with Huffman and Boyle both professional and other wise. I have enjoyed working in this establishment, and I regret whatever inconveniences my resignation would cause.

Kindly let me know I f I can be of any help during this time

 

Sincerely,

Signature.

Wale D. Soto

Financial Analyst

 

Sample Resignation Letter (Email Alternative – If Appopriate)

 

Email Subject Line: Resignation – Wale D. Soto (Huffman & Boyle)

 

Dear Manager

 

My apologies for this email notification, however – this is as a result of prevailing circumstances.

Kindly accept this Email as a notification of my intension resign from my position asFinancial Analyst  for Huffman and Boyle effective from 19th August 2017

This is as a result of the fact that the hours are far more than my young family can bear , and because I wuld like to explore a different carreer path.

I am sincerely grateful for the oppotunites given me while working here, both professional and other wise. I have enjoyed working in this establishment, and I regret whatever inconveniences my resignation would cause.

If I can be of any help during this time; kindly inform me

 

Best regards,

Wade Soto.

707-935-5251

wadesoto@allmail.com

 

Ultimately the notification is no more than just an attempt to keep all relationships intact, now – you really don’t want to burn brigdes. Everyone is important in some sense.

 

 

This entry was posted in Others on by .

Sample Retirement letter

Retirement is inevitable. Thus, the need to provide a sample retirement letter to serve as a template for yours.

You can think of it as a permanent resignation from work; and with how much time of your life you have spent working, you deserve it.

There are a varying number of reasons to retire – the most common of which, the individual has reached the age of retirement, and as such, it is expected of him/her by law.

However, voluntary retirement comes into view under any of the following circumstances –

  • Health challenges
  • Low salary
  • Other unavoidable circumstances.

Whatever the case, the organization from which you would be retiring, requires due notification of your intention – thus retirement letters.

How to Write A Retirement Letter

It is best practice to provide notification of your intention to retire in a thoughtful and precise way. Because your position will be left vacant, it is also important to give ample notice to the relevant authorities. We have written two sample retirement letter to serve as a template. But, here are a few other tips to writing a great retirement letter –

  • Discuss Your Intention to Retire With Your Supervisor

The letter is meant to serve as a formal notice. However, it is best practice to talk with your employer or manager in person. In any case, you will be guided on how to write the retirement letter based on company guidelines

  • State The Date From Which The Retirement Will Commence

The letter should contain the specific date from which you expect the Retirement to start. This will help you and your employer to make due arrangements in that regard.

  • Express Gratitude

The letter would be an ideal place to show appreciation for the opportunities that the position availed you. If you are unhappy with the organization, however, it is best not to mention it.

  • Mention Your Feats

Also consider reviewing your successes at the company, stating what value you have added so far. In the very least, the number of years you have worked in the company should suffice

  • Provide Contact Information

The company is likely to have your information anyway – but in the likelihood that your address and phone number are about to change, it is best to include this as well. This would help them to keep in touch.

 

Sample Retirement Letter

 

Victor Robinson

2465 Custer Street Pennslyvania

C Entreprises and Solutions

546 Stuart Street

Alquippa, Pennsylvania

10th July 2019

 

 

Zelma S. Gay

Manager,Operations

C Entreprises and Solutions

546 Stuart Street

Alquippa, Pennsylvania

 

Dear Ma,

 

My purpose of writing this letter is to provide a  formal notification of my retirement from C Entreprises and Solutions effective from 10th August 2019. Following company policies, I am giving a 4 week notice to ensure a smooth transition and completion of all outstanding projects.

I would like to express my sincerest gratitude for all of my Opportunites granted me by C Entreprises and Solutions.  While I am looking forward to retirement, I must state that I will certainly miss the team and I hope to keep in touch in the future.

All the best in your future endeavors and kindly let me know if there’s anything that I can do to ease the handover of my duties further

Best regards,

(Signature)

Victor Robinson.

814-861-9443

Victorrobinson@gmail.com

 

Sample Retirement Letter 2

 

Victor Robinson, 

Sales and Operations

C Entreprises and Solutions

546 Stuart Street

Alquippa, Pennsylvania

10th July 2019

 

 

 

Zelma S. Gay

Manager,Operations

C Entreprises and Solutions

546 Stuart Street

Alquippa, Pennsylvania

 

Dear Ma’am,

Kindly accept this letter as a formal notification of my retirement from the positon of sales and operations clerk in C Entreprises and Solution I understand that my request to retire is unprecedented, and much earlier than expected, however I am compelled to seek an early retirement for circumstances beyond my control.

I am sincerely grateful for all the opp retinues that this company has afforded me. Even though I started out as a Messenger, I have worked my way up into my current position – availing myself to seeing the success of this company based on the opportunity given me. So, while I am looking forward to retirement, I must state that I will certainly miss the team and I hope to keep in touch in the future.

All the best in your future endeavors and kindly let me know if there’s anything that I can do to ease the handover of my duties further.

Sincerely,

Victor Robinson

814-861-9443

Victorrobinson@gmail.com

2465 Custer Street

Alquippa, Pennslyvania

 

 

This entry was posted in Others on by .