Category Archives: Leave Letter

Sick Leave Email – Requesting for time off via email.

What is a sick leave email?

A sick leave email is simply an email sent to your employer to request some time off to address your health issues. It is a leave of absence letter that is delivered via electronic means. Most companies have polices that enables their employees take time off during the year to take care of their health without loosing their pay. A sick leave is a different from a sick day. You would not have to formally apply for a sick day because the problem is usually temporary and has already occurred by the time you are taking the day off. A quick call to your employer or manager would be sufficient for a sick day.

A sick leave email can be written in place of a sick leave letter. These days, most companies consider an email as a formal document and a such would accept a sick leave email.

Sample Sick Leave Email

Subject: Request for one month sick leave

Dear (Name of Manager or Person in HR)

Thank you for giving me an opportunity to work with your great team and company! In the last week I have not been feeling well! I have been to the doctors and I am told told that I have to go through several tests!

As a result of the numerous tests that I have to take I would like to request for a sick leave of one month starting from Monday May 25th. Should my request be granted I hope to return to work on 25th of June 2015.

I have made arrangements with Mr Jones to handle the files and clients that I am currently work on

I have attached a photo of my doctor’s report for the records,

Yours faithfully

Elise Malot
Design Assistant
1-989-333-3333

 

Other considerations when writing a sick leave email

When writing your sick leave email, you should consider the person to whom the email will be sent and the

sick leave email

culture of your office. In some organizations most communications are informal. In such organizations you would need to write a less formal email. In place of the format above, you may choose to use the following format.

Dear Jack Doe,

I am sorry that my health is failing me at this time. I would like to take one month off work to deal with health issues that have been troubling me lately. My doctor has advised me to take at least 30 days off, to take some tests and rest my back…… (add the date you hope to start and when you plan to return to work)…

This is a semi formal email. It should be addressed to the appropriate person in the organization. You may choose to copy the human resource department if your organization has one. In any case, ensure that your immediate boss gets a copy.

As you write your sick leave email, it is good to remember that the company must continue to function in

your absence. This is why it is very professional to indicate in your email how you propose to make sure that things run smoothly in your absence. It is obvious that your employer still has the final say on how things will run in your absence, however you would have made it clear that you take the success of the business seriously.

Here is a line you may include

Ms. Jane Lowes has graciously offered to take up my workload and prepare my reports for the week. Should you prefer to hand my workload to another employee please feel free to do so.

How much detail is required in a sick leave email?

The amount of details to be included in a sick leave email depends on the nature of your sickness and how much your boss or manager already knows. If for example you suddenly feel ill on the weekend or you had an accident that would keep you away from work for a couple of weeks, it is important you explain why you cannot be at work including the details of how the accident occurred.

If however you have been taking a day off work from time to time and your boss already knows of an ongoing issue, you may simply mention that things have escalated and you would like to take time off to deal with it. In all cases, you should let your boss know what is going on and when you hope to return to the office. In some cases you may not know exactly how many days or weeks you would need. In such cases, let your boss know that you will let him or her know how things develop.

 

Photo by subewl

Sick leave letter sample requesting for one month sick leave

Writing a sick leave letter is really not what you want to be worrying about when you are sick. One would wish that a sick leave could be granted without having to write an application for sick leave. The reality of life though is that such things need to be documented and most companies would require a sick leave letter from you. We have prepared a sample to make this as easy for you as possible. In this sample leave of absence letter, the writer is requesting for a month of sick leave! This sample sick leave letter can be adapted as it suits you!

Sick Leave Letter Sample

Insert your Address here! Adjusted to the right!

24 May 2015

The Director
Ministry of Works
234 Langley street
Kuje, FCT Nigeria.

Dear Sir,

Request for one month sick leave

Thank you for giving me an opportunity to work with your great team and company! In the last week I have not been feeling well! I have been to the doctors and I am told told that I have to go through several tests!

As a result of the numerous tests that I have to take I would like to request for a sick leave of one month starting from Monday May 25th. Should my request be granted I hope to return to work on 25th of June 2015.

I have made arrangements with Mr Jones to handle the files and clients that I am currently work on

I have attached a copy of my doctor’s report for the records,

Yours faithfully

Davin Malot

Please do not forget to sign your letter!

You may also consider a sick leave email.

Things to consider when writing a sick leave letter

As you write your sick leave letter, it is good to remember that the company must continue to function in

your absence. This is why it is very professional to indicate in your letter how you propose to make sure that things run smoothly in your absence. It is obvious that your employer still has the final say on how things will run in your absence, however you would have made it clear that you take the success of the business seriously.

It is important to attach proof of your need for a sick leave. You do not however need to expose the exact nature of your illness. The information about your sickness is confidential to you. You may however choose to disclose the details informally to your employer. I would suggest that you don’t write such details in the letter.

Hope you get better soon. Please leave a comment if you have any questions

Photo by jpalinsad360

Sample Leave letter requesting for one year study leave

What is a study leave letter?

A study leave letter, also referred to as a leave of absence letter for study purpose is a document written by an employee to request for time off from work to pursue an academic goal.  Your application for study leave should be well written and done in line with the stated policy of your country. This is a sample study leave letter requesting a year of study leave to study outside the country! As in most leave letters, please ensure that the letter contains the date you intend on leaving and when you intend on resuming back at your work place.

Here is the Sample Study Leave Application Letter

Insert your Address here

The Director
Ministry of Works
234 Langley street
Kuje, FCT Nigeria.

Dear Sir,

Request for one year study leave

I wish to request for a one year study leave starting on August 24th 2015! During my leave I will be pursuing a Master of Engineering program at McMaster University in Canada! The program commences on Sept 3rd 2015!

I believer that once I complete my MEng program, I will be of more value to the company! Should my leave be granted,I hope to resume to the office after my leave on August 26th 2016!

Thank you for giving me an opportunity to serve this company.

A photocopy of my admission letter is attached.

 

Yours faithfully,

Daniel Babeke

Pls remember to sign your letter

 

Some points to note when writing a study leave letter

When writing a study leave letter, it is important to understand the policy of your company about study leaves. Do not apply for study leave for longer than the stipulated period unless you have received some form of approval from the management.

I would suggest that you present your study leave letter at the appropriate time. Do not apply when it is too early to determine whether you will get the admission or not. At the same time, do not wait until it is too late for the management to provide you with a letter especially if you would be needing it for your visa interview. If your study is outside the country, you will need this formal response as one of your supporting documents as you apply for a study permit.

Photo by mer chau

Maternity Leave Letter – Formal Application for Maternity Leave

If you found this page because you are pregnant and employed then accept my congratulations!!! This means that you’ll need to notify your work about when you wish to take your maternity leave. To do so you will need to write a Maternity Leave Letter.

A maternity leave letter  is simply a leave of absence letter written for the purpose of taking time off work to focus on a pregnancy, delivery and care for the baby after delivery.

Most companies have a maternity leave policy so applying for your maternity leave is usually quite straight forward! In addition when you have a baby everyone already knows you will be going on maternity leave! All you have to do is confirm the dates you are requesting for!

Maternity Leave Letter – Before you start!

Before writing your maternity leave letter, you first must determine the number of weeks of maternity leave you’d like to take  as well as how many weeks you are entitled to. You will also need to decide whether you want to request a gradual return to work or not.

maternity leave letter - Pregnant woman

Gradual Return to work may not be available in the maternity leave policy of your company, however in the united states and Canada, there are provision for such.

Take note that the governments policies on Maternity leave changes from time to time. It is very important to find out all that you can get before proceeding with your formal application and writing your maternity leave letter. Please take the time to gain an understanding about your company’s policies and do your best to make sure that you don’t propose anything that would give you less than the maximum benefits that you are entitled to.

Sample Maternity Leave Letter 1

 

Maria Lopez
200 Marina Columbus Avenue
New Castleland, MD, 000010
Cell: (444) 444-1244
m.lopez@greatcompany.com

Dear Mr. Solomon,

This letter is to inform you that I  am pregnancy I intend  to take the allotted 16 weeks of maternity leave available to me. I would like to start my maternity leave on June 22, 2016 and return to the office on October 20th, 2016 if the pregnancy and delivery goes as planned.

I understand that there are priority projects that I am currently handling. I hope to complete them before my maternity leave begins. Should there be any need to contact me, I should be able call in to the office periodically. I intend on delegating  some of my responsibilities to my Assistant Ms Joanna,  who works with me during my maternity leave. I plan to let her take up all the new projects from now on to prepare her for the time I will be on leave.

I will let you know as soon as possible, should my plans change for any reason. I really appreciate the provision the office has made for us to time away from work so that we can prepare for the birth of our babies and take some time to adjust to being new a new mother.

I have attached the Maternity leave form that shows my expected delivery date from my doctor. Kindly let me know if you need any more information.

Thank you,

Maria Lopez.

Sample Maternity Leave Letter 2

The Manager
Moira Foams
234 street
Kuje, FCT Nigeria.

 

Dear Sir,

Application for 4 Months Maternity Leave

In accordance with the company policy that an employee is entitled to 4 months maternity leave, I wish to request that my leave begin on June 1st 2015 since my baby is due on the Tuesday June 30 .  If approved my last day of work would be Friday May 29th and I will resume in the office on Friday 2nd of October because Thursday 1st of October is a public holiday.

I plan to complete the current projects that I am working on before I commence my leave and I would allow my assistant Ms Jones to take any new projects that may come up with my supervision.

 

Thank you.

 

Yours faithfully,

Cynthia Omisore


 

Sample Leave of Absence Application (request) letter

Why Leave request Letter?

Any leave letter is written with the intention of requesting some time of work. For administrative purposes, many companies and organizations require their employees to hand in a formal leave of absence letter to request for time off from work. In many cases you would have already received a verbal consent for the leave and as such it would not matter much how the letter is written. However, you still need to include all the pertinent information for the processing of your leave of absence.

Any leave letter must contain, the full names of the employee, your employee number if applicable, the dates for the leave of absence, the reason for the leave and of course your signature.

Here is a sample leave of absence request letter.

David Mark

1234 Sunnyville road

Kingston, Ontario.

K7K 2z4

13th March 201X

The Manager

Sears Clothing Stores

Cataraqui Mall

Kingston, On. K7M 1K3

Dear Miss Juliet Sanny

APPLICATION FOR 3 DAY LEAVE OF ABSENCE

I would like to request for 3 days leave of absence from work to attend my graduation ceremony . The ceremony is on June 19th 201x and it will take place at the University of Manitoba. My parents are visiting from out of town and as such I would need to accompany them to the airport.  This will mean that I will be away from the office from Thursday June 18 and I will be back at the office on Tuesday June 23rd.

I hope to make all necessary arrangements to ensure that the work continues without much disturbance while I am away.

Thank you,

David Mark

Employee No:9987

Please note the following about requesting for any type of leave of absence or time away from work

  • It is important to give enough time for adequate preparation to be made to accommodate your absence
  • Have a clear and specific reason
  • Make it a request rather than an information
  • Be considerate.