Category Archives: E-mails

10 Tips for writing excellent job application emails

At some point, most people will send or fill out a job application. As most business and organizations have an online presence, more people are sending job applications via email. How do you send a great job application email that will make you stand out and increase your chances of getting that job? We will share 7 tips for writing excellent job application emails.

Statistics and research by Radicati Group from February 2015 estimate the number of emails sent per day (in 2015) to be around 205 billion. That means a ginormous amount of emails are sent from one place to another on daily basis. E-mail has made communication infinitely faster. Where it used to take days for letters to get from one location to the other, it now takes the click of a button. Some people go through dozens, even hundreds of emails every day. Human Resources Managers deal with large amounts of correspondence every day. There are few things more monotonous than going through hundreds of job applications.

If HR is reading your email out of a hundred, it’s important you write one that gives a great impression of who are and what you have to offer to the company/organization. Here are 7 tips to make your job application email stand out.

  1. Follow Instructions: Before you do anything, read your application instructions carefully. Some recruiters are very specific about how they want their applications tailored. They will indicate what to include in the subject column, who to address the mail to (E.g To: Human Resources Manager”), and provide guidance on specific points they would like you to address in the email. If there are no instructions and you’re asked to simply apply, then follow the rest of the tips and be as professional as you can.


  1. Take care of your Subject Line: The first thing that will stand out in your email is the subject line. The subject line often determines whether an email is opened and how the recipient responds. An email with a blank subject line will probably get deleted, lost, or immediately irritate the receiver. It forces them to think extra hard about the content of the mail. If I have dozens or hundreds of emails to go through on a tight schedule, I may be tempted to discard one without a subject or an incomprehensible subject. Make it as short as you can stating exactly what the email is about. The most effective subject lines are between 5-7 words or 30 characters or less. Make sure you follow the instruction for the application. If the recruiters asks you to write in Capital letters, do so. If they ask you to use a particular word, ensure you do that. For example, Follow this tip, and your emails are sure to stand out.


  1. Who To Address Your E-mail To: You are most likely sending your email to the HR Department, unless otherwise specified. Try to find out the name of the head of Human Resources or Director or whoever you are sending to. Addressing them by their name will give your cold electronic email a more human touch. For instance, instead of starting your email “To: The Recruiter, Eden Care Initiative”, you can write “To: Edith Wharton, Recruiter, Eden Care Initiative”. And then go on to address her- “Dear Ms. Wharton, I am….”. It gives the email a personal feel which a lot of recruiters like.


  1. Write an engaging first paragraph: Draw in the recruiter with your first few sentences. Remember, many of them scan through lots of emails, so you should be precise enough to let them know you know what you’re about. E.g “Dear Ms. Wharton, I am writing to apply for the Sales Manager position currently available in your company, Duboit Enterprises…”


  1. Keep it Short and Simple but be creative: Keep your emails short and simple. Don’t ramble off with irrelevant details that will make recruiters roll their eyes. Try to hit all the relevant points about the application. Recruiters don’t mind some creativity in your application. Use the opportunity to show them who you are. Give specific details about why you feel the position is best suited for you. Don’t be afraid to be a little conversational. If you are asked to send your Resume in a separate file, affix it as an attachment.


  1. Know the best time to send emails. There isn’t a certifiable guaranteed best date to send in an email. If there was, everyone would send on that day. However, there does seem to be a perception that certain days are better than others for opening and responding to emails, especially if you’re writing to an organization.If you want your emails to stand out, you should take note of the following. Mondays are the beginning of the work week. It can also be an overwhelming day for most people. It’s a day to catch up on last week’s leftover work and generally ease into the schedule of the new week. Inboxes are usually overflowing with unopened emails from the weekend. If you must send an email on Monday, give it a few hours, and send around afternoon time to increase your chances of being seen. Tuesday on the other hand is thought to be the best day to send an email. Having worked through the grunge of Monday, people are better placed to tackle their correspondence. Wednesdays and Thursdays are a little less popular than Tuesdays, but your chances of visibility are still quite high. Fridays are challenging because most people are already thinking of the weekend, and are not trying to focus on work. Still give it a go though. Saturdays and Sundays used to be quite unpopular because people tend to switch off on the weekends. With the rise of smartphones however, many people still check their mails on the weekend. But don’t expect a response till after the weekend.
  2. Signing Off: Sometimes your last word can leave a lingering impression on the recipient. Try to make it positive. You can use words like “Best Wishes”, “Sincerely”. Encourage the recruiter to respond. Phrases like “I look forward to hearing from you”, “Looking forward to your prompt response” can push them to respond faster to you. Ensure you sign off with your full name. Check your email options to find out how you can customize your name and contact details to automatically appear at the end of every letter. This is especially useful if you are sending a large number of mails for a singular purpose. A customized signature will surely make your email stand out. Also, include your contact information. Your phone number (and home address, if necessary).


  1. Proofread, Proofread, Proofread!: In the world of emails and job applications, you are only as good as your typos and grammar. You can install editing software that can help you detect obvious errors. Your Word Processor would also usually point out some grammar and spelling mistakes. Still take the time to go through your work once or twice over. Check your spellings! Have someone else proofread your application. If you can get someone already in the field, that would be great! Be sure the recruiter is judging you on your spelling, grammar and presentation.


  1. Research the Company. Look online. Get as much relevant information as you can on them on and offline. Job sites like LinkedIn can help you network professionally and get insight from other people in the company you’re applying to, or get other resources and support that may be useful.


  1. Follow up! Waiting to get a response can be excruciating. Recruiters can’t always respond to all the job applications they get. It’s fair to give a couple of weeks after the deadline for sending in your application. If you don’t hear anything back for a few weeks, write the company an email asking about the status of your application. Include all your details, such as your name, the date you sent it and contact information. Even if you didn’t get the job, the recruiter may be prompted to send you a regret email, so you can close that door and look for other options.





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Phone Interview Confirmation Email

A Phone Interview confirmation email is necessary in two case scenarios;

  • When an interviewer needs to confirm an interview after a verbal agreement with prospective job candidates
  • When an interviewee needs to serve a reminder to the hiring manager, ask logistical questions or confirm the details of the interview.

Regardless of the circumstance, interview confirmation emails demonstrate to both parties that the meeting is some level of importance, and help to straighten out the rough edges of an earlier arrangement. Ultimately, it portrays the professionalism of both parties.

Phone interview confirmation emails are especially important because every detail could be instrumental in determining the success of the meeting. Here are a few tips to set you in the right direction;

When to Send a Phone Interview Confirmation Email

In good practice, you should send the email soon after receiving or giving the notice. Alternately, you may also send the email to confirm the arrangements for the Interview as the date approaches.

For interviewers, it is an excellent way to set the time and date of the interview or to confirm the candidate’s availability.

However, for candidates – there is no need to send an email if the hiring manager has already indicated his/her intention to send one to you. Except, to acknowledge its receipt, details or to inquire about it if you don’t receive it after a significant amount of time.

How to Send a Phone Interview Confirmation Email

The tone of a Phone Interview Confirmation Email must always be professional. However, it shouldn’t contain any unnecessary details, and the language must be simple and straightforward.

The emails should include the following;

  • Formal greetings (as appropriate)
  • Confirmation of the scheduling details
  • Alternative arrangments if there is a scheduling conflict (if necessary)
  • Request for a reply to confirm that the other party is available for scheduled time/date (or has received the email)
  • Closing salutations
  • Your name and phone number

Sample Phone Interview Confirmation Email

Using these Phone Interview Confirmation Email sample; you may customize it to suit your personal or company culture.

Letter Confirming The Availability of the Candidate For The Phone Interview




Dear Ms. Jane

I am glad to inform you that your application to fill the position of the Marketing Manager at XYZ has been processed and considered.

We would, however, like to schedule a 30-minute phone interview to discuss your qualification, prospects and the possible benefits accompanying the Job.

Should you be hired, you will be resuming official duties as the Marketing Manager, XYZ industries immediately.

Does this interest you?

Kindly let me know, and I will set up a date and time that suits your schedule.


Hiring Manager

John Doe.


Email Accepting Phone Interview Invitation



Dear Mr. John,

Thank you for your phone interview invitation relating to your vacancy at XYZ firms. I appreciate the opportunity, and I’m looking forward to discussing with you at a time that most suits you.

Kindly provide me with further information  relating to  the interview dates and time, and I will schedule it appropriately

Best Regards,

Jane Manuel,

Email Confirming Details of The Phone Interview Invitation

Email subject line: Confirmation for Phone interview with Jane Manuel for the Position  of The Marketing Manager XYZ Industries

Dear Jane Manuel

I would like to confirm the details of your Phone interview for the Marketing Manager position. Below are the details of this call:

When: Thursday; May 2nd  at 11 a.m – Duration: 30 minutes

Where: Phone Interview – I  will call you at 555-123-1234

Who: John Doe

Please let me know if the phone number listed above is incorrect. Also,  If you have any questions, feel free to contact me via email or at 1-444-555-2222

I look forward to talking with you and discussing this job opportunity at XYZ  Industries

All the best

John Doe



In the long run, the email should solidify all the arrangements earlier made; and provide sufficient details for a hitch-free interview.

Goodluck out there! 

You may also choose to send an interview decline email if you discover that you are unable to attend the interview.


Email Invitation Templates

Digital communication is both easy and inexpensive. From simple, uncomplicated text messaging to the somewhat intricate frills accompanied with the use of social media, there are an increasing number of ways being adopted to connect with people. These are ways that require a lot less hassle and thankfully, money. There are a couple of websites that provide very nice email invitation templates for you to use.

E-invites (Email Invites) have taken the world of ‘invitation technology’ by storm somewhat. They are both eco-friendly and affordable; so what’s to lose?

E-invites are no doubt, slowly rewriting the invitation etiquette. However snail mail is still most appropriate for the elaborate events, like wedding ceremonies and reception invitations. But for party invites like business dinner functions, engagement soiree, baby showers and rehearsal dinners email invitations will suffice. Email invitations are also great for small budget parties, short timeline. They are ideal in cases when you need your work load alleviated if you’re running short of time. They are also great for organizations with non-profit causes, for high online engagements with the audience actively participating on social media pages. And also for events with a younger target audience and/or online event registrations.

What are Email Invitation Templates?

However, it is not enough for e-invites to be a good idea – the question is, how can you get it done? Easy – Email invitation templates.

An Email Invitation template serves the following functions;

  • Brand Email Invitations to Serve Various Functions

Email Invitation templates allow you access to advanced editing tools. that makes it easy to match your brand to any of the event invitation templates provided. Each of the templates  have been designed suit varying purposes. You could add texts, customize and even send from the comfort of your mobile, to other mobiles, especially since the invites are mobile responsive.

  • Access Free Images to Improve Aesthetics of the Email Invitation

Email invitation templates are flexible enough to allow images to be uploaded. A few of the template service providers have a wide selection of fee and low-cost stock photos from which you could choose.

  • Instant Delivery of Your Email Invitations

Email invitation template service providers also provide instant delivery of the invites. This is aided by properly structured delivery systems quite similar to regular email service providers like Gmail or outlook. The providers also offer the options of tracking results such as number of opens, clicks and/or bounce rates.

  • Sell Out Your Event Effortlessly

Email invitation templates also allow you to provide invitees with all the compelling details of the event. This would state to the invitees the reasons why they should attend. This is particularly necessary for high-profile business functions to which dignitaries would be invited. Some service providers also allows subscriber to easily RSVP some invites within emails themselves. Thus, you will instantly know who is coming and who isn’t.

Electronic Invite Sites That Will Work for You

Thinking about going the E-invite route? Here are 5 online Invitation vendors that come highly recommended;


Evite is particularly popular among regular party planners. It provides an overall satisfying experience and also has both a vast selection of invitation styles, as well as a great invitee tracking tool which is informative. The template is also structured in such a way that it also offers a wealth of creative party ideas and planning check lists which save hosts both time and money.

Users however complain that its user interface makes it fairly complicated to send an invitation.

There is also concern for its ability to be bogged down by ads and additional emails trying to encourage additional involvement. This makes it begin to appear in junk mail folders, which is concerning since everyone should receive their invitations.

Its biggest advantage regardless, is that it is totally free.


Punchbowl comes highly recommended by moms who are impressed by their functionality. They have clean seamless invitation styles and take party-planning one step further by coordinating guests ability and connecting you vendors.

Users rave about its ‘save the date’ options that provide unique delivery to your inbox. Punchbowl pretty much offers what every other paperless “green” invitation host offers – only for Free! You may even choose to save into an excel spreadsheet and print for your seating charts.

It may appear ‘less classy’, but on a budget – this e-invite service provider is the way to go.

Paperless Post

Paperless posts lets you choose between paper or paperless invites. Best of all, they offer awesome designs thanks to collaborations with a number of celebrities.

The site also provides hassle-free electronic save the dates. Most of the invites are free if you don’t add any extras. It also is accompanied by a request address feature which makes it easy, for when you are about to leave.

Unfortunately however, users complain of the trend of poor customer service, especially given their price point and products.

Paperless post is worth making a tangible souvenir of the occasion. You can order as  a single keepsake to keep In the album or gather your nearest with paper invitations.


From the text to the colors, patterns and envelopes, every detail of the greenvelope invitations are customizable. This also includes the Envelope liner.

Most people might find the invitations a bit expensive, but it is a use fool tool for planning. One recommendation would be that we as creators of the invitation can manage all RSVPS, even ones that you can’t send by mail.

Its additional features include tracking, without the need for spread sheets. The sit has piecharts for RSVPs and meals. And the a great detail of the website is the messaging feature – an easy way to contact your guests and have conversations with them accordingly.


These e-invites are specially crafted from professional writers and designers, and every template is equipped with an additional ‘wow’ factor. For extra convenience, you may choose to include digital RSVPs to help track which guests will be In attendance.

Text Only Invite Emails to an Event

If you can’t quite afford the hassle and/or cost of an e- invitation or bother to use Email Invitation templates, an alternative would be to send text only invitation emails instead.

An invitation email is a written electronic request for the presence of a person, group of persons or organizations at an event. An invitation email is just like any letter, only – it is delivered by email.

Below is a sample text only invitation template that might serve as a guideline for prospective email invitations;


Subject: Invitation to The 10th Annual Procrastinators Anonymous Conference.

Dear Jane Doe,

We would like to invite you to attend the10th Annual Procrastinators Anonymous Conference. It is slated to hold from the 13th Jan 2023- 15th Jan 2023 at the Palm Wood Resort Center, Abuja – Nigeria.

Procrastinators Anonymous is a not for profit organization which was formed with the intention to help people out of their procrastination by providing them with vital information, inspiration and motivation, to get out and begin their lives.

Every year these conferences helps to keep us in the loop with regard to the struggles of the everyday procrastinators.

This year, our keynote speakers will provide sufficient means to break free of the norm, and as encouragement help business owners to be well known during the period spanning the conference.

Kindly let us have your response latest Jan 2nd 2017. We look forward to receiving a favorable response from you.


Matthew Ogedengbe


Procrastinators Anonymous



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Meeting Request Email – How to Write One (With Samples)

What is a meeting request email?

Simply put, a meeting request email is a document written to formally ask a co-worker or manager or any other individual to meet with you. In the email, you usually suggest an appropriate place of meeting, time, duration, date and topic of discussion. Traditionally this was done with regular letters but most businesses now use emails.

So if you want to know how to request a meeting via email, then read on. You may need to write an email to arrange a meeting with a client or an email to request a meeting with a manager or supervisor. You may even want to write an email to request a meeting with members of your team. Whatever the case, you can modify the sample meeting request email below to suit your particular need.

A meeting request email is typically written for a simple reason – to schedule a meeting. It can be seen as an invitation letter to a meeting.

The vocabulary and character of a typical meeting request email is dependent on who the recipient of the email is, and the purpose of the meeting in general – frequent recipients of a meeting request email include (but is not excluded to);  Bosses, clients, colleagues and subordinates.

Before you start writing your invitation letter

If you do not have Grammarly – A grammar checker that I use every day for all my writing, please get it free from here Now. Grammarly. You can read my full story on how I discovered Grammarly here.

Contents of a meeting request email

Again, the email structure may also be affected by the personal relationship the sender may/or may not have with the recipient; however, here are a few tips that a sender should consider including as part of the details contained in the email–

  • The Reason for the Meeting:

This should be immediately stated after the salutation, with emphasis on the importance of attending the meeting in the recipient’s interest.

  • The Date and Time of the Meeting:

The date, as well as the time of the meeting should be properly indicated for clarity sake; as well as to avoid misconceptions that could easily be avoided.

  • The Place of the Meeting

It is important that the venue for the meeting be communicated to the recipient; even if subsequent meetings have been held in the exact same place – leave no room for assumptions.

  • The Suggested Length of the Meeting

Stating the length of the meeting might help strengthen the resolve of the recipient to attend, as unnecessarily lengthy meetings cause a strain in productivity levels and are simply boring.

It is also important that the email subject is well written, in simple and understandable terms such as ‘ meeting request’

Depending on the recipient of the email, the following details could also be included;

  • Request For Follow Up After the Meeting
  • What the Recipient Would Gain From the Meeting

If the recipient of the email is a boss or client, it is also important to keep the meeting schedule flexible as they are likely to have it altered to suit their convenience.

Here are a few meeting request emails for varying situations.


*Clients are tricky, and as such the best way to go about an email in this category is to be concise and straight to the point, stating the purpose of the meeting and how it can benefit the client, also adding contact information in closing the email. It is important not to force a client to wade through unnecessary information that they may not even be patient enough to read through.

(Take note that meetings with clients should not be requested on first contact).

Sample meeting request email




Dear Mr. John,

I am writing with regard to our earlier discussion about launching an ad campaign for your new product – our company has an impressive portfolio with success stories of products quite similar to yours and we would be glad to set up a meeting where we can discuss the matter further.

Does this interest you?

Kindly let me know so that we can set up a date and time that suits your schedule.

Janet Manuel

*Subsequent to sending an email in this format, a follow–up email could then be sent with details of a meeting venue, date and time after a response to the initial email sent; the clients may even provide their preferred arrangement, otherwise you may respond in this format;

Sample meeting request email




Dear Mr. John,

I am glad to have received your positive response to the meeting request.

Kindly let me know if the following arrangement works for you;

9:00 on Thursday 12th June 1763 at the Le-palm business place, opposite yellow bank – Citydale.

Thank you again for your time.

Janet Manuel


*Emails in this category are much easier to navigate as they are usually informational – you are the boss right?

Sample meeting request email

To: (Recipients)

From: JanetManuel


Date: 8TH FEB. 1786


This notice is to inform you that there will be a meeting in (ROOM) on (DATE). The meeting will begin promptly at (TIME) and is expected to last approximately (TIME).

The main purpose of the meeting would be to strategize on ad campaign ideas for new johndoe product – Please bring any relevant data you have. You may wish to make copies prior to the meeting that we may all have them for reference.

I suggest also that you take the time to make a list of any questions or comments you wish to make during the meeting. Such a list will ensure a more efficient and effective discussion.
Please make every effort to attend. If you are unable to be present personally, please send a representative to take notes and/or present materials. Such a representative should be able to answer questions on your behalf.

I look forward to seeing you at our meeting.

Thank you.

Best regards,

Janet Manuel


*Emails in this category are often permitted to be in a less formal tone than normal –depending on the information being relayed in the email; it may reflect the personality of the sender as he/she is known in the office environment

Sample meeting request email

To: (Recipients)

Subject: Meeting Request: Celebratory sign-off  on JohnDoe Product Ad-campaign

Hello All,

As it was informed  us in the last meeting that the johndoe product campaign launch is scheduled for the  15th December 1786 therefore a sign off meeting has been organized by the management for us before the kick start.

It marks the success of our new project significantly – Therefore we are required to be at the “Banquet hall” sharp at 4pm tomorrow, hopefully, this would serve to motivate us to make the upcoming project a grand success for our company.

Come dressed for entertainment.

Thank you!

Janet Manuel.


How to write a meeting request email – video


That said, while drafting emails may seem like no arduous task, it shouldn’t be taken lightly as it communicates the professionalism and competence of the sender – and since email communication has become an integral part of how businesses communicate, there is the apparent need to be properly skilled in the process.

While there are a varying number of purposes that an email message could serve, this article will focus on writing a professional meeting request email that would reflect a sender in his/her desired manner.

Interview Decline Email – Samples and Tips

So you may have received an interview invitation.  You have a choice. Most times you will send an interview confirmation email. However, sometimes you may need to send an interview decline email. There is an astounding number of reasons why you might consider withdrawing yourself from the pool of applicants from the interview of a job that you may have otherwise accepted with open arms.

You may find, soon after applying for the job that it no longer seems like an ideal match for you, or you may receive an alternative offer that promises much better prospects.

Either way, if you are offered the opportunity for an interview, while the convenient thing to do might seem to be ignore the invitation all together, the more polite response, would be to in fact – respond with an interview decline email.

An interview decline email speaks not only of the quality of your character, but may also lead the recipients of the letter to consider introducing certain incentives that may encourage you to take the job – that is, if they consider you an ideal fit for it.

Here are a few tips going in:

  • Respond Promptly:

It would be somewhat counterproductive to wait till the last minute to send the interview decline email if your intention is to leave a good impression. As soon as you are asked to come in for the interview, let the company know that you would be unable to make it – If not for anything, to re-open the slots for other interested candidates.

  • Be Polite:

Show your appreciation for being chosen for the interview, while highlighting your regret that you would be unable to make it. Let the company at least know that you were pleased with the offer.

  • Be Honest

State the exact reason for declining the interview. In the event that it is for reasons you choose not to explain, simply state your reasons as such – keynote however, do not lie.

  • Address the Email To the Interviewer

Find out who was scheduled to interview you and express your gratitude to them, while addressing them directly in the email.

This should leave a good impression for future contact.

Before you write your email!

If you do not have Grammarly – A grammar checker that I use every day for all my writing, please get it free from here Now. Grammarly. You can read my full story on how I discovered Grammarly here.

Sample Interview Decline Email

Sample Email to Decline An Interview

Subject: Re: Interview Offer

Dear Mr Mac,

I am writing with regard to the job interview earlier offered me by your prestigious institution.

I appreciate your consideration of me as a potential staff, as I am well aware of – and the reputation of your organization goes ahead of you.

While I am thoroughly grateful for the opportunity, I would also like to politely decline on the basis of a similar offer I have recently received from ABC Corporation, which I have decided to accept after immense consideration.

I hold your institution in high regard, however, and I am certain that you have received numerous applications from which you will choose a more than adequate candidate for the job.

Once again, I am grateful for your kind consideration.


Mabel Jones.

After all said and done, what is a job compared to the warmth of fostering friendships and maintaining a pool of contacts on which you could rely while on the best and worst of life’s winding roads?




Letter to a Best Friend – A Sample letter to my best Friend

What is a Letter to a best friend?

Sure, it’s the 21st century but writing letters is still a thing – and if you’re thinking about writing one you are not alone. A letter to a best friend is simply a written form of communication from you to the friend that you consider closest to you in friendship.

Whether it’s for the gentle joy of reminding someone that you are grateful to have them in your life – or it’s for a much more elaborate purpose, writing letters have always proven to be an effective means of communicating emotion, not to mention – psychologists suggest that it is therapeutic and an easy way to ease stress and give relief to tumultuous experiences.

Components of a letter to a best friend

There needn’t be too much formality given to a letter of this nature; typically, a lot of emphases is given to standard  letter structures, with suggestions that a good letter must be split into three sections, be addressed with regard to the recipient office or authority and be written in precisely universally accepted  language (excluding slang), and while these aren’t invalid in writing informal letters, the most important key (especially in writing a letter to a friend) would be to find your voice and speak from your heart – ultimately, everything else will take shape.

Below is a written sample of a letter you could write to a close friend;

Sample letter to a best friend

Letter or email to a best friend

Dear Maya,

I often marvel at how incredibly lucky I am that you are part of my life –  I know we have known each other a while and yet, I seem unable to get accustomed to the fact that we are, and have stayed friends for so long, surmounting daunting hurdles and beating the odds that life presents at such short intervals.

Thank you for choosing to be my friend. I know that love is deliberate and not merely the output of coincidence, I know that on the day when you first walked into class on the first day of school in 5th grade, that I wasn’t merely a choice of chance, because I have seen incredible people come and go in both our lives and I know you choose to stay – regardless of all my whims and caprices.

I choose you too – to stay with you throughout the length of our lives and love you, at your best and worst, in mine as well – when convenient and when not convenient, and to fight to guard the precious gift that is our friendship for as long as we both walk this side of eternity.

I hope to see you soon; I miss you – June cannot come soon enough.




Before you write your next letter!

If you do not have Grammarly – A grammar checker that I use every day for all my writing, please get it free from here Now. Grammarly. You can read my full story on how I discovered Grammarly here.


Emails have become the 21st century method of communication, especially in the business world. Messages sent by email lack the visual and auditory cues of real-life conversation, making them particularly vulnerable to being misinterpreted. Writing the body of an email is not as tricky and confusing as email endings. When you are sending out a professional or informal email message, it is very important to end your email appropriately.

Just as there is a style to how to address someone in an official email, and for the overall format, there are also guidelines in place for email endings. Some of those guidelines include:

  • Write a summary of everything that you’ve written, just to be polite and wrap the body of your mail up properly. Include a short sign-off to signify the end of your message.
  • To end your email, it is important to convey the appropriate amount of respect to the person receiving it in a manner that is professional and courteous. This means including a befitting closing and an email signature with your contact information.
  • Be careful with your signature. Be mature and include only what is necessary. It is important to have a signature that includes your basic contact information, such as your full name, phone number, fax number, work number, work address, work email, etc. Smiley faces and the like are not appropriate email endings.
  • Never use a quote to end your email no matter how inspiring or professional the quote may seem to you.
  • You can also include a short link to your website for business emails. Do not include a list of links as that would suggest that you are trying to oversell yourself.
  • Do not abbreviate your last regard. Write in full and keep it professional.
  • Your closing should remind the reader of the main thrust of your message and, at the same time, show your pleasure in communicating with the recipient.
  • Your email closing should also leave the recipient feeling good about you.

Before you write your next email!

If you do not have Grammarly – A grammar checker that I use every day for all my writing, please get it free from here Now. Grammarly. You can read my full story on how I discovered Grammarly here.

Business Email Endings

There are different ways to end business emails. Different people have their preferred ways of ending professional emails. Some of the most common and appropriate email endings include:

  1. Business Email Endings that show anticipation or call to action

Professionally, this is a very appropriate and generally acceptable method of ending your mail. Most people in the business world end with an expression of the action expected from the recipient. Examples of such endings include:

Business owner to a client:

“Do not hesitate to contact me if you have any concerns.”

Manager to secretary:

“Looking forward to receiving the minutes of the meeting.”

  1. Business Email Closing Expressing Appreciation

Ending your business email by showing appreciation is a very polite way as people love to be and feel appreciated. It leaves the recipient feeling good. Some examples of this email ending include:

“Thank you for your time and consideration.”

Jessica Orika.

“Thank you for your patience”

Jessica Orika

  1. Business Email Closing Requesting for Action

This kind of closing seems rather straightforward. It is usually adopted when there is little or no relationship between the sender and the recipient. Some examples of this closing include:

Recruiter to a job seeker:

“Please reply to this message to confirm that you accept our proposal.”

Secetary to the president of a company to an employee:

“Please contact me for an update on the outcome of the meeting with the president.”

HOD to student representative:

“Please contact me to discuss the timetable for next semester.”

  1. Signing Off with considerations

In addition to any of the optional email endings listed above, it is also appropriate to sign-off with a consideration, though it is not compulsory. Ensure that your choice consideration is an appropriate fit for the body of your message. Some of the ways of signing off include:

  • Yours Faithfully: This is very formal and very good for first time contact with the
  • Kind Regards: This is formal and can be used if this is the second time you are contacting the recipient.
  • Warm Regards and Regards This is personal and professional and appropriate only when a business relationship has been struck already.
  • Yours truly, Sincerely, Yours sincerely and All the best are good and very personal endings that depict familiarity. It should only be used for regular clients.

Your business email closing should be in this order:

A job seeker to a prospective employer:

Thank you for your time and consideration.

Yours Faithfully,

Jessica Orika


Casual Email Endings

Since most emails are usually professional, ending casual emails doesn’t require any standard format or guidelines. These are the kind of emails you send to a buddy from work, school or even family so be as polite and friendly as possible. Some appropriate considerations for ending emails such as this include: Best, Cordially, Cheers, Yours, Kindest regards, Warmest regards, I remain yours truly, Warmly, Take care, Have a great day, Happy Holidays, Enjoy your weekend, Keep up the good work etc.

Just be sure to let your email endings reflect your personality, professionality (for formal emails) and good manners.










Pretty woman surprised to receive an Interview confirmation email

Interview Confirmation email with samples

What is an Interview Confirmation Email?

You got that job interview you have been waiting for! Congratulations!!! You are so excited about the opportunity! What next? You send a quick email to confirm that you would attend the interview as scheduled. An interview confirmation email is an email sent to let your prospective employer or recruiter know that you would be attending the interview that you have been invited for. It is also a document you can use to ask some basic questions about the interview.

An interview confirmation email say a lot about you. It says that you are thoughtful and proactive. If well crafted it can put you a step ahead of your competitors for the position you have applied for. There are 2 other emails that are also referred to as interview confirmation emails. You can find them later in this article.

Before you write your interview confirmation email!

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Sample Interview Confirmation Email.

This is an email response to an Interview Invitation Email.

Interview Confirmation Email Sample

Subject – Interview Confirmation  – Webmaster and Programmer – Dave Topal

Dear Mr Jones,

Thank you very much for inviting me to interview for the position of Webmaster and Programmer.

I really appreciate the opportunity and I look forward to meeting with the interview panel at 9.00am on Monday July 3rd in the conference room of your Office at 123 Queens road, New York.

I will bring all the requested documents. I will be happy to provide any other information you may require prior to the interview.

Thanks once again for the opportunity.

Dave Topal

Other types of Interview Confirmation Email

There are two other types of emails that come to mind when some refers to Interview Confirmation Email.

  1. It could be an email that is sent by an employer to confirm the date, time and location of an interview that has already been discussed over the phone.
  2. It could be an email that is sent by an employer to confirm the date, time and location of an interview schedule that a prospective employee has agreed to via email.

Interview Confirmation Email sent by an Employer to a Job Applicant

If you have just concluded a preliminary interview with a job applicant over the phone. You have already concluded on the date, time and location of the interview verbally. It is always good practice to send an email to confirm the details of the interview.

Interview Confirmation Email Sample from Employer

Subject: Invitation to Interview

Dear John David,

Further to our phone conversation, I would like invite you to interview for the position of Webmaster and Programmer.

The interview will take place at our office in New York at 9.00am on June 3rd. You will be interviewed by an interview panel led by Mr Bob sample. The interview should last for about 90mins.

Kindly come to the interview with a government issued ID and a list of references. We look forward to seeing you.

Best Regards

Mark Thomas