Invitation Letter to Media for Coverage of an Event

Media coverage is the lifeblood of just about every event. Whether or not the event impacts the general public, the advent of technology has successfully stratified society’s elite functions into two; media coverage friendly or unimportant – thus the need for an invitation letter to media for coverage of an event.

The use of television, radio and other sources of mass communication enhances visibility and broadens your target audience significantly. Be it a social event, political gathering, educational program, business or any religious gathering – media coverage creates publicity of the event and can be instrumental in capturing moments of events for later reference and use.

And what better way to attract the attention of a media coverage agency, other than to craft an invitation letter to media for the coverage of an event?

The idea of a media coverage invitation is to create a relationship by partnering with a media coverage agency in a way that would be insightful. The invitation letter to media for coverage of an event is significant for this reason.

 

Tips For Writing an Invitation Letter to Media for Coverage of an Event

Sending a great invitation letter to the media for the coverage of your event might be the determinant factor for whether or not they turn up – here are a few tips that should set you right on your way;

  • Send Advisory Ahead Of Time

Send the invitation at least one or two weeks before the event so there will be time for a reply to the letter and meeting  for more precise planning before the date.

  • Include The Necessary Details

This would include the duration of the event and the location of the event is very important in planning

  • Follow Up Calls

Ensure that subsequent to delivering your invitation letter to Media coverage of an event; make reminder calls to necessary personnel, especially when the date for the event draws near.

 

 Sample of an Invitation Letter To Media For Coverage Of An Event              

[Organization’s Logo or Personal Address]

Wow Media Solutions

2765 RedBud Avenue

Newyork

3rd June 2017

  Our organization is well affiliated with your giant strides in the field of media coverage and is quite impressed with the impact you have made so far. It is for this reason that we invite you to cover the 21st lecture on the effects of global warming to the African communities by professor by O.E. David on the 3rd of June 2017.The event is scheduled hold at the Ebitimi  Banigo Banquet hall from 2pm till  4pm.

Our event seeks to capture the milestone lecture of the lecture on global warming from an African perspective, create public awareness and involvement and celebrate with  professor O.E. David on a great personal achievement

   We require complete coverage of the event from camera men, and also want to be in your channel and on a segment in your news broadcast. It is our hope that the coverage would also be used in the print media.

  We hope to receive your media personnel In a lunch one hour prior to the event. In this light, we are expecting your reply as soon as possible in order to make plans for the forthcoming event.

Thank you in anticipation of your favorable response.

Best regards,

Adolf Rufus

Publcity Manager,

Society For Youth Advancement

 

 

 

Phone Interview Confirmation Email

A Phone Interview confirmation email is necessary in two case scenarios;

  • When an interviewer needs to confirm an interview after a verbal agreement with prospective job candidates
  • When an interviewee needs to serve a reminder to the hiring manager, ask logistical questions or confirm the details of the interview.

Regardless of the circumstance, interview confirmation emails demonstrate to both parties that the meeting is some level of importance, and help to straighten out the rough edges of an earlier arrangement. Ultimately, it portrays the professionalism of both parties.

Phone interview confirmation emails are especially important because every detail could be instrumental in determining the success of the meeting. Here are a few tips to set you in the right direction;

When to Send a Phone Interview Confirmation Email

In good practice, you should send the email soon after receiving or giving the notice. Alternately, you may also send the email to confirm the arrangements for the Interview as the date approaches.

For interviewers, it is an excellent way to set the time and date of the interview or to confirm the candidate’s availability.

However, for candidates – there is no need to send an email if the hiring manager has already indicated his/her intention to send one to you. Except, to acknowledge its receipt, details or to inquire about it if you don’t receive it after a significant amount of time.

How to Send a Phone Interview Confirmation Email

The tone of a Phone Interview Confirmation Email must always be professional. However, it shouldn’t contain any unnecessary details, and the language must be simple and straightforward.

The emails should include the following;

  • Formal greetings (as appropriate)
  • Confirmation of the scheduling details
  • Alternative arrangments if there is a scheduling conflict (if necessary)
  • Request for a reply to confirm that the other party is available for scheduled time/date (or has received the email)
  • Closing salutations
  • Your name and phone number

Sample Phone Interview Confirmation Email

Using these Phone Interview Confirmation Email sample; you may customize it to suit your personal or company culture.

Letter Confirming The Availability of the Candidate For The Phone Interview

 

TO: Janemanueal@gmail.com

SUBJECT: PHONE INTERVIEW INVITATION 

Dear Ms. Jane

I am glad to inform you that your application to fill the position of the Marketing Manager at XYZ has been processed and considered.

We would, however, like to schedule a 30-minute phone interview to discuss your qualification, prospects and the possible benefits accompanying the Job.

Should you be hired, you will be resuming official duties as the Marketing Manager, XYZ industries immediately.

Does this interest you?

Kindly let me know, and I will set up a date and time that suits your schedule.

 

Hiring Manager

John Doe.

 

Email Accepting Phone Interview Invitation

TO: Johndoe@hiringmanager.com

SUBJECT: RE: PHONE INTERVIEW INVITATION

Dear Mr. John,

Thank you for your phone interview invitation relating to your vacancy at XYZ firms. I appreciate the opportunity, and I’m looking forward to discussing with you at a time that most suits you.

Kindly provide me with further information  relating to  the interview dates and time, and I will schedule it appropriately

Best Regards,

Jane Manuel,
555-123-1234

Email Confirming Details of The Phone Interview Invitation

Email subject line: Confirmation for Phone interview with Jane Manuel for the Position  of The Marketing Manager XYZ Industries

Dear Jane Manuel

I would like to confirm the details of your Phone interview for the Marketing Manager position. Below are the details of this call:

When: Thursday; May 2nd  at 11 a.m – Duration: 30 minutes

Where: Phone Interview – I  will call you at 555-123-1234

Who: John Doe

Please let me know if the phone number listed above is incorrect. Also,  If you have any questions, feel free to contact me via email or at 1-444-555-2222

I look forward to talking with you and discussing this job opportunity at XYZ  Industries

All the best

John Doe

[Signature]

 

In the long run, the email should solidify all the arrangements earlier made; and provide sufficient details for a hitch-free interview.

Goodluck out there! 

You may also choose to send an interview decline email if you discover that you are unable to attend the interview.

 

Letter to Accept an Invitation

Invitations are special for a variety of reasons. For one, they are a reflection of the sender’s perception of the invitee. Invitations betray subtle hints that one person is important to the frame work of an event, function or appointment. And while most people may insist on tagging certain events as ‘invite-only’, which event isn’t? Who really wants to attend a function to which they have not been invited?

So, invitations are great – but what do you do when you receive an invitation?

There are a number of responses that you may have to an invitation – and quite frankly, it is good discretion that allows you decide what events to attend and which not to – but regardless of whether your response is positive or negative, it is only common courtesy to respond.

In the event that you agree to the invitation or a request, it is necessary to show your decision with enthusiasm. One of the best ways to do this is to simply create and send a letter that states that you accept. The act of replying says great things about your character.

The best part about a letter to accept an invitation is perhaps the fact that it is much easier than the decision to say ‘yes’.

Invites to Which You May Reply With a Letter to Accept an Invitation

  • Dinner invitations, lunch outings, hospitality and informal meetings
  • Admissions requests: educational institutes/clubs/organizations
  • Employment offers/Interviews
  • Speaking engagements, workshops, formal gatherings
  • Wedding ceremonies and parties
  • Privy memberships and franchising opportunities
  • Requests for donations and invitations to non-profit functions.

Components of a Letter to Accept an Invitation

  • Appreciation for the invitation

It wouldn’t hurt to state this at the beginning of a letter to accept an invitation. It would reassure the sender that the invitation is no imposition on your schedule, and that you value the opportunity to attend a function, and their efforts towards putting it together.

  • The Thoughts that inspired You to Agree to the Invitation

The thoughts that inspired you to agree to the invite or proposal should also be expressed in the letter. It is important to include this to, as a pleasure for the inviting party to read.

  • Details of the Event and Duties You May Agree to Carry Out

To customize the letter even further you may include details of the event as well as the amount of contribution you agree to and what duties you might be assisting with upon approval.

  • Any Needs That Might Ease Your Attendance

Whether you need address and directions to the venue, special need for disable or a receipt for charitable donations to use as a tax deduction – it should be mentioned in your reply which accepts the invite.

  • Indication of How Much it is Your Pleasure To Attend

Express with transparency how much of a pleasure it is for you to attend, or to be promoted and/or finding growth from the situation.

Sample Letter to Accept an Invitation

Depending on the scenario, the tone of a letter to accept an invitation varies. In some instances some senders may even include a request for an RSVP to let the sender know whether or not you will attend and an alternative route for regrets only; i.e. if you would not be attending.

Below are a few sample templates to serve as a guideline for any of such kind of letters – they are each crafted to suit various situations;

  • Sample Letter to Accept Invitation to Formal Event

(COMPANY LOGO/PROGRAM LETTERHEAD)

 

John Doe

(Office Held)

XYZ Company

(Company Address)

(Date)

 

Dear Mr. John Doe,

 

I have received your invitation to witness the inauguration of your new business held in (Company Address). I am very pleased to confirm that I will be attending the foresaid event.

It is my honor to be invited by you and will always be grateful for this wonderful gesture.

I assure you that you will always have my support and if there is anything I can do to assist you further, to give this new business a kick-start, please do not hesitate to contact me and I will make sure that there are no stones left unturned to make this business successful.

 Thanks again for this honorable invitation.

 Sincerely,

Adams G. Adams.

  • Sample Letter to Accept Invitation to Social Event

While it may not be appropriate to use certain words for formal letters, this is not the case for informal instances such as these.

Adams G. Adams

(Address)

City, State Zip

 

Dear Mr Adams,

I have received your kind invitation to attend the dinner at (address), on (date). I have to state that I am quite ecstatic and honored to have received this.

I am looking forward to receiving further information towards these plans.

Sincerely,

John Doe

(Contact Information)

 

  • Sample Letter to Accepting Invitation to Speak

This would be particularly great to accept formal invitations to various functions;

 

(COMPANY LOGO/PROGRAM LETTERHEAD)

 

John Doe

(Office Held)

XYZ Company

(Company Address)

(Date)

 

Dear Mr. John Doe,

 

I have received your invitation to act as guest lecturer at your investments seminar and for the remainder of the conference. I am grateful for the opportunity and I’m sure to make sure yours is an enjoyable time for everyone.

I will require an overhead projector and a projector screen. I will provide you with informational packets when I have chosen the appropriate level of material for my audience analysis.

I am honored by your request, and will do my best to help ensure the conference is a success.

Yours truly,

Adams G. Adams.

 

  • Sample Letter to Accept to Serve in a Honorary Position

 

(COMPANY LOGO/PROGRAM LETTERHEAD)

 

John Doe

(Office Held)

XYZ Company

(Company Address)

(Date)

 

Dear Mr. John Doe,

 

I am both surprised and excited that your organization selected me to serve as an honorary chairperson and to grant permission to your organization to use my name for promotional purposes.

I have had an interest in your cause and I am eager to lend my support and I promise to participate on a nominal level only.

I also hope you will meet with every success in your praiseworthy endeavors. Our community stands to benefit a great deal as you accomplish each objective.

Thank you once again for your honorable consideration.

Sincerely,

Adams G. Adams.

Ultimately however, and for whatever purpose a letter to accept an invitation helps to solidify your stand and make a lasting impression on the sender.

 

 

Email Invitation Templates

Digital communication is both easy and inexpensive. From simple, uncomplicated text messaging to the somewhat intricate frills accompanied with the use of social media, there are an increasing number of ways being adopted to connect with people. These are ways that require a lot less hassle and thankfully, money. There are a couple of websites that provide very nice email invitation templates for you to use.

E-invites (Email Invites) have taken the world of ‘invitation technology’ by storm somewhat. They are both eco-friendly and affordable; so what’s to lose?

E-invites are no doubt, slowly rewriting the invitation etiquette. However snail mail is still most appropriate for the elaborate events, like wedding ceremonies and reception invitations. But for party invites like business dinner functions, engagement soiree, baby showers and rehearsal dinners email invitations will suffice. Email invitations are also great for small budget parties, short timeline. They are ideal in cases when you need your work load alleviated if you’re running short of time. They are also great for organizations with non-profit causes, for high online engagements with the audience actively participating on social media pages. And also for events with a younger target audience and/or online event registrations.

What are Email Invitation Templates?

However, it is not enough for e-invites to be a good idea – the question is, how can you get it done? Easy – Email invitation templates.

An Email Invitation template serves the following functions;

  • Brand Email Invitations to Serve Various Functions

Email Invitation templates allow you access to advanced editing tools. that makes it easy to match your brand to any of the event invitation templates provided. Each of the templates  have been designed suit varying purposes. You could add texts, customize and even send from the comfort of your mobile, to other mobiles, especially since the invites are mobile responsive.

  • Access Free Images to Improve Aesthetics of the Email Invitation

Email invitation templates are flexible enough to allow images to be uploaded. A few of the template service providers have a wide selection of fee and low-cost stock photos from which you could choose.

  • Instant Delivery of Your Email Invitations

Email invitation template service providers also provide instant delivery of the invites. This is aided by properly structured delivery systems quite similar to regular email service providers like Gmail or outlook. The providers also offer the options of tracking results such as number of opens, clicks and/or bounce rates.

  • Sell Out Your Event Effortlessly

Email invitation templates also allow you to provide invitees with all the compelling details of the event. This would state to the invitees the reasons why they should attend. This is particularly necessary for high-profile business functions to which dignitaries would be invited. Some service providers also allows subscriber to easily RSVP some invites within emails themselves. Thus, you will instantly know who is coming and who isn’t.

Electronic Invite Sites That Will Work for You

Thinking about going the E-invite route? Here are 5 online Invitation vendors that come highly recommended;

E-vite

Evite is particularly popular among regular party planners. It provides an overall satisfying experience and also has both a vast selection of invitation styles, as well as a great invitee tracking tool which is informative. The template is also structured in such a way that it also offers a wealth of creative party ideas and planning check lists which save hosts both time and money.

Users however complain that its user interface makes it fairly complicated to send an invitation.

There is also concern for its ability to be bogged down by ads and additional emails trying to encourage additional involvement. This makes it begin to appear in junk mail folders, which is concerning since everyone should receive their invitations.

Its biggest advantage regardless, is that it is totally free.

PunchBowl

Punchbowl comes highly recommended by moms who are impressed by their functionality. They have clean seamless invitation styles and take party-planning one step further by coordinating guests ability and connecting you vendors.

Users rave about its ‘save the date’ options that provide unique delivery to your inbox. Punchbowl pretty much offers what every other paperless “green” invitation host offers – only for Free! You may even choose to save into an excel spreadsheet and print for your seating charts.

It may appear ‘less classy’, but on a budget – this e-invite service provider is the way to go.

Paperless Post

Paperless posts lets you choose between paper or paperless invites. Best of all, they offer awesome designs thanks to collaborations with a number of celebrities.

The site also provides hassle-free electronic save the dates. Most of the invites are free if you don’t add any extras. It also is accompanied by a request address feature which makes it easy, for when you are about to leave.

Unfortunately however, users complain of the trend of poor customer service, especially given their price point and products.

Paperless post is worth making a tangible souvenir of the occasion. You can order as  a single keepsake to keep In the album or gather your nearest with paper invitations.

Greenvelope

From the text to the colors, patterns and envelopes, every detail of the greenvelope invitations are customizable. This also includes the Envelope liner.

Most people might find the invitations a bit expensive, but it is a use fool tool for planning. One recommendation would be that we as creators of the invitation can manage all RSVPS, even ones that you can’t send by mail.

Its additional features include tracking, without the need for spread sheets. The sit has piecharts for RSVPs and meals. And the a great detail of the website is the messaging feature – an easy way to contact your guests and have conversations with them accordingly.

Celebrations

These e-invites are specially crafted from professional writers and designers, and every template is equipped with an additional ‘wow’ factor. For extra convenience, you may choose to include digital RSVPs to help track which guests will be In attendance.

Text Only Invite Emails to an Event

If you can’t quite afford the hassle and/or cost of an e- invitation or bother to use Email Invitation templates, an alternative would be to send text only invitation emails instead.

An invitation email is a written electronic request for the presence of a person, group of persons or organizations at an event. An invitation email is just like any letter, only – it is delivered by email.

Below is a sample text only invitation template that might serve as a guideline for prospective email invitations;

To: janedoe@gmail.com

Subject: Invitation to The 10th Annual Procrastinators Anonymous Conference.

Dear Jane Doe,

We would like to invite you to attend the10th Annual Procrastinators Anonymous Conference. It is slated to hold from the 13th Jan 2023- 15th Jan 2023 at the Palm Wood Resort Center, Abuja – Nigeria.

Procrastinators Anonymous is a not for profit organization which was formed with the intention to help people out of their procrastination by providing them with vital information, inspiration and motivation, to get out and begin their lives.

Every year these conferences helps to keep us in the loop with regard to the struggles of the everyday procrastinators.

This year, our keynote speakers will provide sufficient means to break free of the norm, and as encouragement help business owners to be well known during the period spanning the conference.

Kindly let us have your response latest Jan 2nd 2017. We look forward to receiving a favorable response from you.

Sincerely,

Matthew Ogedengbe

Secretary,

Procrastinators Anonymous

111-222-3333

 

Free Music Downloads – Top 15 Sites to Download Free Music Legally

Top 15 Sites to Download Free Music Legally

Anyone who has tried to download music for free online is conversant with the frustration that accompanies every attempt.

While there are tons of sites that promise free and easy downloads there aren’t a lot of them that stay within the boundaries and provisions of the law, and it is the blatant disregard that makes it hard for users to enjoy their sites.

It doesn’t have to be that way.

We have thoroughly combed through the internet and found 15 music download  sites that actually work – and by ‘work’ we mean that they have tons of music and offer well organized databases ; and best of all – they are completely free and legal.

You probably already know about YouTube Mp3 – but who are the other Mp3 music download giants?

  1. Sound Cloud

Available as an app on both Android and iOS platforms, the sound cloud music database is god sent to music enthusiasts.

While not all songs on Sound Cloud are downloads, a decent number of them are available nonetheless.

The site boasts if a clean streaming interface, and more freebies than you can possibly exhaust, which also allows users and artists to upload songs, and if the up loader   has allowed for downloading of their songs then you could go ahead and download to enjoy your music offline for absolutely free – and it is ultimately features such as these that makes Sound Cloud a well used platform among artists and music lovers alike.

  1. Free Music Archive

The free music Archive (F.M.A) boasts of a vast, interactive library of high quality music available for download – the library is a culmination of the different music enthusiasts, labels and radio stations that create playlists and publish them to which both registered and non-registered users of the sight has full access.

Even though the UI of the site might appear cluttered, users say that the easiest way to use the FMA is to browse through genres of music or watch their blogs for collections, artists or songs that they may highlight.

Users also have the opportunity to register in order to enjoy the ‘make your own collection’ feature, where they can curate customized playlists and interact with other listeners in the F.M.A community.

  1. fm

Last.fm is  a lot more than just a site from which you can download free music – it’s actually an internet radio service that is somewhat merged with a social networking site where you can listen to amazing tracks (as on the radio) and discover new music as well as track your listening habits.

Even though the free Mp3 song collection is not as vast as you would expect, it boasts of several pages of music categorized into various genres from which you can browse through by simply looking through the whole list – and as a plus, you do not need an account on the site to download the free songs.

Last.fm is also available as an app for Windows, Android and iOS platforms – the app also allows for users to stream their favorite music without downloading it, as well as get recommendations from great bands.

  1. Pure Volume

While Pure Volume is only available as a website and there are no mobile apps for the service is a great music discovery website notwithstanding.

The site is mostly an artist-share site were artists can sign up and upload their music, and listeners can encourage their favorite artists by downloading their songs or ‘up voting’ them. Each artist has their own profile with their personal information and music displayed – however, it is up to them to enable the download feature on their uploads, and some artists only enable online streaming of their songs.

Ultimately however, a library of music is available from which users can view free music download options by various categories and download their favorites without having to sign up or create an account.

  1. Mp3

Amazon is well known for its place as the biggest online retailer offering a wide variety of products on the web. However, Amazon has also started offering digital products such as games and even songs, if you read this site regularly then you’ve probably noticed the occasional Amazon link pointing to music downloads. Believe it or not, Amazon also offers a vast supply of freebies. Amazon MP3 also offers free songs for download directly from their website or their mobile apps and has more than 46,000 free songs available which makes it one of the largest legal free music repositories on the internet.

 

  1. Jamendo

Jamendo is the perfect place to browse through a large collection of indie or cover songs performed by aspiring artists. All free music downloads are made available through creative commons licensing – i.e. the artists themselves decided that they wanted to give out their music for free.

Jamedo users can stream or download as many songs as possible – and with over 460,000 songs from which to choose, users will have no trouble finding a favorite.

It is also an excellent place to discover upcoming talent and music uploaded by top class singers – the library is accessible as an app for android and iOS users, and is available in 6 languages and provides the perfect arrangement, where Artists get a chance to gain popularity and possibly sell a commercial license for the use of their songs, as well. Best of all, though, is that music-lovers can also download music free of guilt.

  1. Made Loud

Made Loud is the perfect pick for an avid music customer that is looking to support independent artists – it is an exclusive top-shelf indie friendly site that features tons of free music downloads which come directly from the artists themselves.

Made Loud also allows users to license music directly from their site for their various unrelated projects.

  1. Noise Trade

Noise trade boasts of an elaborate library of free music albums which are both downloadable and legal to download.

The site is a sleek music sharing website where artists can create widgets to share music, both on the site and on their personal social media accounts – this feature is included to help artists gain some promotion and publicity.

However, in order to download an album, you’ll need to enter your email address and zip code for each album and then you will receive an email with your download code; the Mp3 files will come in a ZIP file.

  1. Qtrax

Qtrax’s tagline “Free Now and Free Forever” is only a mild reflection of the service it provides, – the relatively new site offers latest songs from your favorite artists for absolutely free.

There are no terms and conditions in fine print and no need for a subscription necessary; all that is required is to download the Qtrax player for free to start listening to the songs – users can download as many songs as they want via the service and listen to them offline. Their unlimited use of downloads, radio and streaming ensures that you never run of great songs. The site also offers a player which is available for download on Windows. The Android and iOS apps for the service will launch soon.

  1. Internet Archive’s Audio Library

The internet Archives audio library lives up to its name and is perhaps the biggest archive that includes almost everything for free. The audio section doesn’t only include free music but offers a lot of other audio files including audio books, podcasts, live music etc.

The library’s large content somewhat reflects in the shabby categorization, so even though you can download amazing music, you will definitely have to look for it, as the categorization is not as smooth as you might like.

There are also multiple file formats that you can download the file in, depending on the requirements of your device.

  1. Bump Foot

This Japan-based site begun in 2005 with their focus primarily on techno, trance ambient, IDM, dance and electronic.

Users can download Mp3s and launch individual tracks in their web browser even though the site does not have a native player. The site also allows users to also copy distribute and adapt the work as they wish – as long as it is not for commercial purposes.

There are mixes with names like “bump200” and “foot242.” These typically contain anywhere from 9 to 20 songs. You can grab the entire batch at once or pick out solo tunes and so, it’s a great database with tons of songs if you’re passionate about the genres it caters to.

  1. Sound Click

Sound Click delivers a decent amount of free songs even though its library is not as loud and elaborate as other music libraries. The free music available mostly depends on the artists who either choose to sell their songs on sound click or to give them away at no cost.

With Sound Click, users can browse through music charts and genres until they find free downloadable music which they may choose to download, or use to create their own custom radio stations, from where they can interact with other users of the site.

While you can, of course, download free music from Sound Click, some artists make their music available only after you’ve paid for the download, and others allow streaming only and you can even buy the rights to the songs if you want but the free song should serve you well should you choose to only download free songs from the service.

  1. com

This site is perhaps one of the oldest on the internet and boasts a well-organized music sharing site where artists can upload music and fans can download free music to their heart’s content – despite being one of the oldest music sites however, the site doesn’t still have a large enough collection to compete favorably with its newer counter parts. That notwithstanding, users would still find great songs that they enjoy thoroughly. Among its few  better qualities, MP3.com has an easy search function off-the-bat and users can seamlessly browse through music by genre or time period and also helps young and upcoming artists to share their work with millions of fans worldwide via the service and you can help out these artists by sharing their work with your friends via social channels.

  1. Vimeo

Even though Vimeo is more popularly known as a video-only website, it also offers free music downloads under the Creative Commons license. The site has a music store where users sell mp3 songs for a price, but songs under the ‘creative commons’ tag can be downloaded for absolutely free, and its featured Advanced filters options allows users to adjust their results to show only the free music that they are interested in.

And while you can stream songs without an account, must you create one to have access to download music, all of which can be downloaded with a single click to your device

  1. Sound Owl

Sound Owl provides a large collection of popular songs from very popular artists and newer artists as well. It promotes itself as an artist-friendly site and is a simple music platform that lets artists, bloggers, and labels share their music with everyone in the world. Users can stream the songs online or download them on your device easily, and with their shuffle feature users can discover amazing new music automatically with ease. The site also offers tons of instrumentals, for interested upcoming artists with a flair for karaoke or freestyle.

Sound Owl provides a clean and minimalist interface and partners with Copy Seeker to keep the site legal and catch and remove copyright violators.

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Farewell Letter to Colleagues When Leaving Place of Employment

Endings are always characterized by a gamut of emotion. Regardless of whether it is sudden or it is well thought out and elaborately planned with sufficient notice, nothing quite prepares you for the sudden wave of sadness that suddenly hits you, especially if you are the one being left behind.

In the work environment, it is not quite different. Numerous warnings and instructions to maintain strict professionalism does not deter friendships from forming, because human beings generally crave connection – and human bonds are rarely formed deliberately but are often the result of prevailing circumstances that are usually  beyond human manipulation.

All this in consideration, goodbyes are important – if not for any other reason, it is polite and carries the underlying message ‘I respect and regard you and our time together has been wonderful’. And what better way to lift the clouds than with a subtle reminder that they are important.

So, if you are in the tough spot of being the one to say goodbye, Here are a few tips for writing an adequate farewell note/letter/email to your soon-to-be former colleagues;

  • Stay Positive

Resist the urge to highlight the negatives of your experience at the organization – it won’t leave a good impression of the quality of your person. Keep it as light and fun as possible.

  • Keep It Brief

Get to the point of your message and stay on target, even if you mention your future plans do not exhaust any more than just a few paragraphs.

  • Include Contact Information

It may surprise you what additional connections you may form just on the basis of your leaving the organization – make sure they do not have trouble reaching you.

  • Make It Personal

It would be even more special if you did not send a mass, cliché message, but you took a few seconds to not only personalize the letter but also include bits and pieces of information specific to each individual. It may not be necessary to send the message to everyone if you worked in a large company, but only those you worked directly with.

  • Send It Before Leaving

Give your colleagues sufficient time to say goodbye to you properly. Remember, goodbyes are not so much about you, as it is about them.

 

Sample Farewell Letter:

 

 

Dear Mary,

 

I thought you would like to know that I would be leaving my position at ABD industries tomorrow, as it would be my last day at work.

I have thoroughly enjoyed working for this organization, and your warmth and friendliness made it an even more memorable experience. I am extremely grateful for it and I hope I am remembered in such good light.

While I will miss working with you, as with the rest of ABD staff, I am looking forward to a new position that with bring its own unique perks and peculiar challenges.

I sincerely wish you the best in your own endeavors.

 

You can stay in touch with me via –

Email – johndoe@gmail.com

Or call me on – 123545628

 

I will look forward to hearing from you.

 

Warm regards,

John Doe.

 

Goodbyes are hard enough as it is. Make it easier for people who look out for your best    interest.

 

 

 

Business Event Invitation – With Samples

Generally, business events (such as an international conference, seminar, or informal party for a particular industry) are organized with the intention to appeal to participants conducting businesses within that industry as well as sponsors who gain mileage out of publicizing their products during the event.

However, getting people interested in your business event might seem tedious, but this is a non-negotiable part of organizing a successful event – if you cannot get enough people interested enough to attend, you may have trouble getting traffic to your events – which also translates to not making money either. Thus, the most important step of attracting attendees to your event is to send out high quality business event invitations. A quality invitation makes it clear why the event is worth going to, while also highlighting that the business is trustworthy, encouraging invitees to take action and respond positively.

It is important to keep in mind, that while a letter of invitation for a business event is a professional and formal letter and is written to invite clients, customers and business partners, the tone of the letter has to be soft and polite, each should begin on a well and end with asking the recipient to confirm their attendance to the event.

In order to rein the attention of the invitees the following components should also be included;

  • An Interesting Subject Line

An engaging and interesting subject line is the heart and soul of any kind of invitation – it helps to pull your reader in and is especially important because it tells the reader what to expect, offers interesting information and has a sense of urgency that propels the reader to act.

It is also important to Personalize the subject line and  Include a short sentence that clearly states what your event is about.

  • The Reason For the Event

Most Business owners (like those you are likely trying to attract are likely to skim over the invite in a somewhat haphazard manner  –  thus, It’s your job to articulate the point of your event as early on in the email as possible while also hinting at the benefits with a couple of follow up sentences to support your information

  • Include An Official Logo/Letter Head

While this sounds a little like no-brainer, an official letter head/logo will help to reinforce who the invitation is from, giving the invitation even more credibility. And nothing quite says ‘official’ like a company logo and a letterhead.

  • The Highlights Of Entertainment

Whether it is a special speaker at the event, or a 7-course dinner, state clearly that there are other interests for which the invitee might consider attending; while it may not be the central focus of the event, it will certainly serve to motivate the attendees.

  • A Call To Action

The invite should be rounded up with encouragement to take immediate action, and either respond to the invite or register for the event. A particularly effective method would be to include the call to action, in multiple places on the invite, giving the invitee numerous opportunities to take action.

SAMPLE OF A BUSINESS EVENT INVITATION

*Take note that the invitation could either be inform of an email, e-invite or letter.

(Company Name)

(Company Logo)

(Company Address)

TO: (Recipient)

SUBJECT:

 

Dear Ms. Jane:

It is a great pleasure to invite you for (event). It is scheduled to hold on the (date) at (time)  at (Venue) – The event is specifically put together for our business partners and high profile clients as a means for (main reason for the event) and for (other reasons).

The event will start with (details of the program) and will progress to (highlights of entertainment) – we hope to accomplish (purpose for choosing specific entertainment).

This event will also provide an opportunity for networking and interacting colleagues in media industry and your presence will absolutely take the event to a different heights and it will be an encouragement for all of use.

Please confirm your attendance latest by (Deadline) by contacting Laura on (contact) to give your confirmation.

We look forward to seeing you at the event.

Warm Regards

John Doe

(Official Title)

(Signature)

 

Apology Message – Samples and Tips

I am an ardent believer in apologies – because to say that everyone makes mistakes would be putting it mildly, it is a somewhat gross understatement of the fact. Mistakes seem to be the bane of human survival, and infractions – the bread and butter of co-existence, but rather than stand the risk of losing an ally at any and all levels a resolution could be reached by simply offering an apology.

Acknowledging your shortcomings/ admitting a mistake is never easy but has to be done – here are a few tips for writing an apology message that carries a tone that would deliver your true intentions with ease;

  • Start With a Greeting

Depending on the basis of the relationship is it important to address the recipient of the apology with their title in a short salutation before proceeding.

 

  • Go Straight Into The Apology; With Detailed Specifics Of The Situation

It is important to state immediately the purpose for the message as this would ensure that they are fully aware of your wrong and you are remorseful.

 

  • Acknowledge The Hurt And Damage Done And Its Implications

Include an acknowledgement of the implications of your actions. This should further assure them that you have given thorough thought to the situation created and you are full of regret.

 

  • Take Full Responsibility, Acknowledging Clearly That The Fault Is Yours

Resist the urge you might have to ascribe blame to anyone but yourself. While you might be making a valid point by also stating that they are equally to blame, it does nothing to help the already bad situation, and may fan the flames of anger even further.

 

  • Include A Statement Of Regret

State very clearly that you regret the situation and fully realize that it shouldn’t have occurred in the first place.

 

  • Provide A Solution To Ease The Damage Caused

To further strengthen your apology, suggest a means of solving the problem created, this should demonstrate your remorse and willingness to end all contentions.

 

  • End With The Willingness To Change And Ensure That There Are No Future Reoccurrences

Conclude the message with a gentle reassurance that the circumstance will not occur, to the extent that it is in your power to ensure.

 

Depending on its purpose and recipient, here are a few apology message samples that may serve as a template for yours;

 

SAMPLE APOLOGY MESSAGE TO BOSS

 

Dear Sir,

Kindly accept my sincere apology for my absence at the previously held board meeting with the stakeholders on Monday – it was the result of a personal situation which required immediate attention, but not withstanding, I realize the significance of the meeting to our organization and how unprofessional it was to be absent without any prior notice.

I truly cannot express my remorse, as I understand it must have been awkward explaining my absence to our customers who had expected that I would be present at the meeting, and I take absolute responsibility, knowing that this behavior does not measure up with expectations of the staff of this organization.

I have drafted apology letters, which on your approval will be sent to both customers and shareholders present at the meeting.

Kindly let me know if there is any other thing I can do to salvage the situation.

 

Sincerely,

John Doe

Relations Manager,

FXY Enterprises.

 

 

SAMPLE APOLOGY MESSAGE TO COLLEGUE

 

Dear Mr Franklin,

I would like to apologize for the fiasco that ensued at the customer service section yesterday while you made an attempt to draw my attention to a few overlooked details.

I am sincerely sorry, and I assure you that the incident had no preconceived intentions or negative motivation, but my outburst was mostly the result of my frustrations encountered in getting so much work done in such little time.

I take full responsibility for my actions and as I assure you that it won’t reoccur, I  would also sincerely like to correct whatever negative impressions I have made of myself, kindly let me know what I can do to restore our working relationship.

Thank you for your invaluable understanding.

 

Kind Regards,

Gloria Doe

Customer Care Representative

FXY Enterprises.

 

 

 

SAMPLE APOLOGY MESSAGE TO BEST FRIEND

 

Peanuts,

You have been extremely patient with me so this must sound like a broken record by now, but I’m sorry for not showing up to the party like we agreed.

In all honesty, I hardly have any excuse that is a justifiable enough reason to have let you down like that but I sincerely hope that you see that was not a deliberate attempt to spite you and I wouldn’t consciously hurt you.

I accept both the full responsibility of my actions, as well as the task of making it up to you in any way possible.

You are a wonderful friend, who I do not deserve.

 

Love,

Magic.

 

After all said and done, there is no apology as valid as the non-reoccurrence of bad situations. Nobody is above mistakes, but it is also true that nobody is indispensable.

Meeting Request Email – How to Write One (With Samples)

What is a meeting request email?

Simply put, a meeting request email is a document written to formally ask a co-worker or manager or any other individual to meet with you. In the email, you usually suggest an appropriate place of meeting, time, duration, date and topic of discussion. Traditionally this was done with regular letters but most businesses now use emails.

So if you want to know how to request a meeting via email, then read on. You may need to write an email to arrange a meeting with a client or an email to request a meeting with a manager or supervisor. You may even want to write an email to request a meeting with members of your team. Whatever the case, you can modify the sample meeting request email below to suit your particular need.

A meeting request email is typically written for a simple reason – to schedule a meeting. It can be seen as an invitation letter to a meeting.

The vocabulary and character of a typical meeting request email is dependent on who the recipient of the email is, and the purpose of the meeting in general – frequent recipients of a meeting request email include (but is not excluded to);  Bosses, clients, colleagues and subordinates.

Before you start writing your invitation letter

If you do not have Grammarly – A grammar checker that I use every day for all my writing, please get it free from here Now. Grammarly. You can read my full story on how I discovered Grammarly here.

Contents of a meeting request email

Again, the email structure may also be affected by the personal relationship the sender may/or may not have with the recipient; however, here are a few tips that a sender should consider including as part of the details contained in the email–

  • The Reason for the Meeting:

This should be immediately stated after the salutation, with emphasis on the importance of attending the meeting in the recipient’s interest.

  • The Date and Time of the Meeting:

The date, as well as the time of the meeting should be properly indicated for clarity sake; as well as to avoid misconceptions that could easily be avoided.

  • The Place of the Meeting

It is important that the venue for the meeting be communicated to the recipient; even if subsequent meetings have been held in the exact same place – leave no room for assumptions.

  • The Suggested Length of the Meeting

Stating the length of the meeting might help strengthen the resolve of the recipient to attend, as unnecessarily lengthy meetings cause a strain in productivity levels and are simply boring.

It is also important that the email subject is well written, in simple and understandable terms such as ‘ meeting request’

Depending on the recipient of the email, the following details could also be included;

  • Request For Follow Up After the Meeting
  • What the Recipient Would Gain From the Meeting

If the recipient of the email is a boss or client, it is also important to keep the meeting schedule flexible as they are likely to have it altered to suit their convenience.

Here are a few meeting request emails for varying situations.

MEETING REQUEST EMAIL TO CLIENT (SAMPLE)

*Clients are tricky, and as such the best way to go about an email in this category is to be concise and straight to the point, stating the purpose of the meeting and how it can benefit the client, also adding contact information in closing the email. It is important not to force a client to wade through unnecessary information that they may not even be patient enough to read through.

(Take note that meetings with clients should not be requested on first contact).

Sample meeting request email

TO: johndoe@products.com

SUBJECT: ‘MEETING REQUEST: XYZ PRODUCT ADVERTISING ‘

 

Dear Mr. John,

I am writing with regard to our earlier discussion about launching an ad campaign for your new product – our company has an impressive portfolio with success stories of products quite similar to yours and we would be glad to set up a meeting where we can discuss the matter further.

Does this interest you?

Kindly let me know so that we can set up a date and time that suits your schedule.

Janet Manuel

*Subsequent to sending an email in this format, a follow–up email could then be sent with details of a meeting venue, date and time after a response to the initial email sent; the clients may even provide their preferred arrangement, otherwise you may respond in this format;

Sample meeting request email

TO: johndoe@products.com

SUBJECT: ‘RE: MEETING REQUEST: XYZ PRODUCT ADVERTISING ‘

 

Dear Mr. John,

I am glad to have received your positive response to the meeting request.

Kindly let me know if the following arrangement works for you;

9:00 on Thursday 12th June 1763 at the Le-palm business place, opposite yellow bank – Citydale.

Thank you again for your time.

Janet Manuel

MEETING REQUEST EMAIL TO SUBORDINATES (SAMPLE)

*Emails in this category are much easier to navigate as they are usually informational – you are the boss right?

Sample meeting request email

To: (Recipients)

From: JanetManuel

Subject: MEETING REQUEST: JOHNDOE PRODUCT ADVERTISING

Date: 8TH FEB. 1786

 

This notice is to inform you that there will be a meeting in (ROOM) on (DATE). The meeting will begin promptly at (TIME) and is expected to last approximately (TIME).

The main purpose of the meeting would be to strategize on ad campaign ideas for new johndoe product – Please bring any relevant data you have. You may wish to make copies prior to the meeting that we may all have them for reference.

I suggest also that you take the time to make a list of any questions or comments you wish to make during the meeting. Such a list will ensure a more efficient and effective discussion.
Please make every effort to attend. If you are unable to be present personally, please send a representative to take notes and/or present materials. Such a representative should be able to answer questions on your behalf.

I look forward to seeing you at our meeting.

Thank you.

Best regards,

Janet Manuel

MEETING REQUEST EMAIL TO COLLEAGUES (SAMPLE)

*Emails in this category are often permitted to be in a less formal tone than normal –depending on the information being relayed in the email; it may reflect the personality of the sender as he/she is known in the office environment

Sample meeting request email

To: (Recipients)

Subject: Meeting Request: Celebratory sign-off  on JohnDoe Product Ad-campaign

Hello All,

As it was informed  us in the last meeting that the johndoe product campaign launch is scheduled for the  15th December 1786 therefore a sign off meeting has been organized by the management for us before the kick start.

It marks the success of our new project significantly – Therefore we are required to be at the “Banquet hall” sharp at 4pm tomorrow, hopefully, this would serve to motivate us to make the upcoming project a grand success for our company.

Come dressed for entertainment.

Thank you!

Janet Manuel.

 

Conclusion

That said, while drafting emails may seem like no arduous task, it shouldn’t be taken lightly as it communicates the professionalism and competence of the sender – and since email communication has become an integral part of how businesses communicate, there is the apparent need to be properly skilled in the process.

While there are a varying number of purposes that an email message could serve, this article will focus on writing a professional meeting request email that would reflect a sender in his/her desired manner.

Interview Decline Email – Samples and Tips

So you may have received an interview invitation.  You have a choice. Most times you will send an interview confirmation email. However, sometimes you may need to send an interview decline email. There is an astounding number of reasons why you might consider withdrawing yourself from the pool of applicants from the interview of a job that you may have otherwise accepted with open arms.

You may find, soon after applying for the job that it no longer seems like an ideal match for you, or you may receive an alternative offer that promises much better prospects.

Either way, if you are offered the opportunity for an interview, while the convenient thing to do might seem to be ignore the invitation all together, the more polite response, would be to in fact – respond with an interview decline email.

An interview decline email speaks not only of the quality of your character, but may also lead the recipients of the letter to consider introducing certain incentives that may encourage you to take the job – that is, if they consider you an ideal fit for it.

Here are a few tips going in:

  • Respond Promptly:

It would be somewhat counterproductive to wait till the last minute to send the interview decline email if your intention is to leave a good impression. As soon as you are asked to come in for the interview, let the company know that you would be unable to make it – If not for anything, to re-open the slots for other interested candidates.

  • Be Polite:

Show your appreciation for being chosen for the interview, while highlighting your regret that you would be unable to make it. Let the company at least know that you were pleased with the offer.

  • Be Honest

State the exact reason for declining the interview. In the event that it is for reasons you choose not to explain, simply state your reasons as such – keynote however, do not lie.

  • Address the Email To the Interviewer

Find out who was scheduled to interview you and express your gratitude to them, while addressing them directly in the email.

This should leave a good impression for future contact.

Before you write your email!

If you do not have Grammarly – A grammar checker that I use every day for all my writing, please get it free from here Now. Grammarly. You can read my full story on how I discovered Grammarly here.

Sample Interview Decline Email

Sample Email to Decline An Interview

Subject: Re: Interview Offer

Dear Mr Mac,

I am writing with regard to the job interview earlier offered me by your prestigious institution.

I appreciate your consideration of me as a potential staff, as I am well aware of – and the reputation of your organization goes ahead of you.

While I am thoroughly grateful for the opportunity, I would also like to politely decline on the basis of a similar offer I have recently received from ABC Corporation, which I have decided to accept after immense consideration.

I hold your institution in high regard, however, and I am certain that you have received numerous applications from which you will choose a more than adequate candidate for the job.

Once again, I am grateful for your kind consideration.

Sincerely,

Mabel Jones.

After all said and done, what is a job compared to the warmth of fostering friendships and maintaining a pool of contacts on which you could rely while on the best and worst of life’s winding roads?